Red Rock Ranch Homeowners Association Monthly Meeting
12 November 2018
Presiding: Beth Lonnquist
Present: Beth Lonnquist, Jim Bergeron, Jim Zalmanek, Frank Chuba, Bill Griffith, Kevin Guy, Paul Tillotson
Guests: Troy Taylor
Meeting called to order at 1902.
The minutes of the 29 October 2018 meeting were read and approved unanimously after a motion by Bill Griffith and a second by Frank Chuba.
Guest Troy Taylor was allowed to speak and told the Board that he purchased a property at 4675 Limestone Road with the intent to rent it. He has read the Association covenants and will abide by the section concerning rental property and further stated that he will screen prospective renters and expect them to be long-term renters. He is also interested in fire mitigation on the property.
Treasurers’ Report: Treasurer Bill Griffith reports a bank balance of $15,258.39.
Expenses for the month totaled $195.00 for mowing at Nevins Park. Checks not cleared by the bank are $88.00 for PO Box Rental and $100.00 for CONO Law Day.
Total contributions to date: $8,085.00
Contribution percentage: 67.00%
Contributors above $50.00: 34
Treasurer’s Report accepted by the Board following a motion by Frank Chuba and a second by Jim Zalmanek.
Insurance: President Lonnquist has received a bid from only one company to date with a quote of:
$1,200.00 for D & O with a 2K deductable ($1 million coverage)
$1,386.00 for General Liability ($2 million coverage)
$250.00 $1 million Umbrella Policy as recommended by Kevin Guy
After discussion concerning the umbrella policy, it was agreed by the Board that it was a propitious recommendation. A motion to accept the three coverages was made by Frank Chuba, seconded by Jim Zalmanek and voted upon unanimously by the Board. It was noted that if there are businesses within the HOA that are a cause for concern by Insurance companies, that will raise the premium for D&O/and Liability insurance. Would the HOA then assess the added fee to the business? That is a discussion for the future and President Lonnquist will in the meantime follow up on that with the insurance company.
Architectural Control: AC Chairman Frank Chuba reports no new requests.
Driving on back side of properties: The situation was discussed at length with comments from Bill Griffith who has researched easements and also received advice from two attorney friends who have experience in this matter. He reported that the easement is strictly for use by utilities vehicles and emergency equipment, and anyone else using it is trespassing. Jim Zalmanek, who was the head of the electric division of Colorado Springs Utilities with experience in easements agreed that use by other than utility and emergency vehicles is indeed trespassing. Bill Griffith felt that the problem is in the hands of homeowners and it is not an HOA matter, but the Association can give support. It was felt that driving across the Association green space is also trespassing. Kevin Guy made a motion to erect a sign on the green space, seconded by Paul Tillotson with Board approval. The Board felt it was an appropriate move, but everyone would need to see the wording on the sign before approval is given.
4575 Sandstone Drive: Treasurer Bill Griffith has driven by and there is only one RV at the residence, so this is a non-issue. Closed.
Firewise: There are two Firewise signs for the Ranch and it was agreed to erect one at Nevins Park with Keith Lonnquist being volunteered for the job. The second one will be put up at a later date at a site not yet selected.
Web Site: WebmasterKevin Guy reports that all minutes have been posted in addition to messages from the President. Next, a tab will be added for residents to see happenings at NEPCO and news of Firewise needs to be posted.
New Business: Update Covenant Policy Enforcement: Change the first step to read “a letter to the Lot owner requesting they meet with a Board member to discuss the issue”. Approved by the Board after a motion by Jim Zalmanek and a second by Kevin Guy. This change will be posted on the Association web site.
Law Day: President Lonnquist attended and reported some information:
Do due diligence and transparency.
Get ahead of problems before they happen.
Create a policy for rentals, such as Lot Owner, who is occupying the premises, contact information for both, and understanding that both recognize and will comply with covenants.
We should create our version of 9 governing policies:
- How we adopt and amend policies, procedures and rules. How do we amend the covenants?
- How do we collect assessments?
- How to handle conflicts with Board members.
- How do we conduct meetings?
- How do we enforce the covenants?
- Lot owners have rights to inspect and copy our records.
- We should have a plan to invest reserves.
- How do we handle dispute resolution?
- We should have a Reserve study and a Reserve study policy (i.e., upkeep of tennis court and playground, landscaping, maintenance, legal fund)
Director Kevin Guy suggested that Board members think about future plans for Nevins Park such as refurbishing the tennis court, signage, landscaping, etc.
President Lonnquist presented a Statement of Occupancy for Board review. It was discussed and some questions on the statement were felt to be too personal. A revised Statement will be forthcoming for approval.
With no further business to discuss, the meeting was unanimously adjourned at 2023 on a motion by Frank Chuba and a second by Bergeron.
The next regularly scheduled meeting will be at 1900 on Monday, 10 December 2018 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.