Red Rock Ranch Homeowners Association Monthly Meeting
10 April 2006
Presiding: Bill Martin
Present: Frank Chuba, Jim Bergeron, Bill Martin, Phyllis Moore, Fred Lanyon, David Bohn, John Sharp
Guests: Ketch Nowacki, Susan Permut
Meeting was called to order at 1902.
Minutes of the 07 March 2006 meeting were read and accepted, as presented (with one spelling correction) unanimously after a motion from Fred Lanyon and a second by Phyllis Moore.
Treasurer’s Report: Treasurer Bill Martin reported a bank balance of $17,607.19. He has received 102 voluntary donations from residents totaling $3645.00, which is 30 days ahead of last year’s donations at this time. Expenses to date total $463.46. An error by the CPA resulted in an additional $17 for federal income tax. $12 in tax on the school bus property owned by the Association was also paid. Treasurer Martin stated that there is a letter in the safe deposit box stating that there will be no taxes levied on the common property, known as the Park.
A letter of thanks was received by the Board from the Tri-Lakes Fire Department for the $100 donation made to them last month.
Phyllis Moore made a motion to accept the Treasurer’s report. Frank Chuba seconded the motion and it carried unanimously.
Old Business: Bill Martin stated that Woody from the Country Store in Monument will be at the Park on Thursday, 13 April 2006 to examine the area about the feasibility of a water “drip system”. That is being coordinated by Michaele Duncan who was unable to attend the meeting.
Jim Bergeron stated that he and President Joline Lee were unsuccessful in finding grants without restrictions to renovate the Park tennis court. Grants are available, but the Association would not be able to restrict use of the court to RRRHOA members only. John Sharp felt that liability could be a major issue if people outside the Association were allowed to have unlimited access to the court. He further volunteered to check on bids for work on the court, as well as legal issues involved.
Board member John Sharp raised the question about the old utility poles on the upper Ranch which still have lines from Qwest and Adelphia hanging. He volunteered to draft a letter to both companies about their intent to vacate the lines and remove the old poles.
New Business: Bill Martin asked if permits had been requested for new roofs since he has seen two homes on the Ranch with new ones. He did add that they seemed to fit our covenants, but felt permit rules must be followed. Architectural Chairman Frank Chuba said he would research records to see, if indeed permits had been requested by the owners of the two homes in question.
Bill Martin said 25 people who donated to the Association last year have not done so this year, and he submitted a draft letter to send to those residents as a friendly reminder. The draft was approved by the Board and will be mailed.
Resident attorney John Sharp stated that the new state law regarding HOA’s does not appear to affect our Association. It is primarily aimed at common interest groups, i.e. condominiums, and our Association is what is known as a large development. Counselor Sharp felt our Board is pretty much in compliance with the rules, but felt he should draft a policy concerning auditing and accounting for RRRHOA funds to assure compliance with the spirit of the law.
Guest Comments/Input: Resident and Forest View Acres Water District Board member Ketch Nowacki was given the floor and he said he was present to answer any questions about the water board. He did suggest the HOA install two inexpensive bulletin boards to post water board meetings and related issues. One will be in the Park and one at the school bus stop. Fred Lanyon volunteered to construct them.
Mr. Nowacki stated that it will cost between $3 and $5 million to bring the water system up to code and added that as a water district we have plenty of water rights, but that does not equate to water availablity. He further stressed that residents of the District attend water board meetings to stay abreast of future plans.
Member Jim Bergeron thanked Mr. Nowacki for his efforts on the water board and stated that he had learned more about the operations in his few weeks as a board member than he had learned in the previous 15 years as a resident attending water board meetings with a sometimes hostile and secretive board. Treasurer Bill Martin said he agreed and also expressed his thanks.
With no further business to discuss, the meeting was adjourned at 2014 on a motion by Fred Lanyon and seconded by David Bohn. The motion carried unanimously.
The next meeting will be at 1900 on Monday, 08 May 2006 at the Tri-Lakes Fire Station.
Jim Bergeron, Secretary
Red Rock Ranch Homeowners Association