Meeting Minutes
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Red Rock Ranch Homeowners Association Monthly Meeting
11 September 2006
Presiding: Joline Lee
Present: Joline Lee, Jim Bergeron, Lorrayne Hodge, Bill Martin, Phyllis Moore, Fred Lanyon, Frank Chuba, David Weber
Guests: Jeff Dull, Ted Hatz, Gloria Lanyon, Dave Sargent, Don Hodge, Gil Moore, Val Martin, John Novotny, Susan Gates, Chris Monsen, Eckehart Zimmerman, Jerry Marsilo, Reta Thieme, Tom Thieme, Ron Reser, Michele Reser, Richard Crocker, Lisa Johnson, Debbie McCloy
Meeting was called to order at 1900.
Minutes of the 10 July 2006 meeting were read and accepted with one amendment. The Treasurer’s Report read, “1500 is still owed to High Country Store for landscaping”. It should have read “$5350 is still owed to High Country Store for landscaping”. The amended report was voted upon unanimously after a motion to accept by Phyllis Moore and seconded by Lorrayne Hodge.
Treasurer’s Report: Treasurer Bill Martin reported a bank balance of $10,322.87. 126 donations have been made so far, which is close to a record number. All bills to date have been paid and income to date includes $419.80 from Architectural Control, $264.34 from interest, and $31 miscellaneous.
Frank Chuba made a motion to accept the report, it was seconded by Phyllis Moore and voted upon unanimously by the Board.
Architectural Control: Chris Monsen of 18225 Forest View Road requested permission for a detached garage on his property. It will have siding and a roof matching the existing residence. He has an El Paso County permit and has paid the required fee. Plans were submitted for the Board’s perusal and it was unanimously approved after a motion to accept by Frank Chuba and a second by Lorrayne Hodge.
Brian Hendrix of 18620 Pike View Way requested permission to erect a carport , 12 feet by 21 feet, at the rear of his residence which will be shielded from view by numerous scrub oak trees. After discussion about carports on the Ranch, Mr. Hendix’s next door neighbors said they had no objection and it will not be visible from their house or the road. After looking at pictures of the carport, it was agreed to let Mr. Hendrix proceed after a motion by Fred Lanyon and a second by Lorrayne Hodge. The required fee was paid at the time of acceptance.
Old Business: Fred Lanyon said the quarterly audit has not yet been done, but will be accomplished before the next meeting. He will contact Treasurer Bill Martin to schedule a time to examine the financial records.
The picnic is scheduled for Saturday, 23 September 2006 at the Association Park at 1300. Plans were made to provide food and soft drinks for all. Jim Bergeron will provide a grill to cook the meat.
The RRRHOA Newsletter was presented and thanks were extended to new Board Member David Weber for the fine professional job he did creating it. Individual members contributed articles for the letter, and President Lee thanked all for their efforts.
Jim Bergeron said thanks should be extended to Fred Lanyon for building a security box around the water tap in the Park to prevent vandalism. Also thanks were offered to John Novotny and Carl Gusler for installing the swing set in the Park and Lowell Duncan for repairing and painting it.
New Business: There was no new business to discuss. President Lee did say she would like to adjourn the meeting to give guests an opportunity to discuss the water issue on the Ranch. The meeting was adjourned at 1926 on a motion from Fred Lanyon and a second by Frank Chuba.
The next regularly scheduled meeting will be at 1900 on Monday, 09 October 2006 at the Tri-Lakes Fire Station.
Respectfully submitted,
Jim Bergeron, Recorder/Secretary
Red Rock Ranch Homeowners Association
Unofficial Addendum: Immediately following adjournment of the meeting, Water Board members Barbara Reed-Poloty, Eckehart Zimmerman, Rich Crocker and Management consultants Debbie McCloy and Lisa Johnson were present to answer questions from residents. Rich Crocker gave an overview on the history of the Forest View Acres Water District (FVAWD) and had aerial photos to identify sites about which he talked. Debbie McCloy, owner of the management company (SDMS) for the Water District, gave a thorough explanation of her company’s involvement and the pending bond issue and mil levy. FVAWD representatives and Debbie McCloy fielded many questions from residents about the pros and cons of many issues until 2130 when no further questions were forthcoming. Most people present appeared to be satisfied with the answers that were offered to them for the two and a half hour session.
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Red Rock Ranch Homeowners Association Monthly Meeting
09 October 2006
Presiding: Bill Martin
Present: Jim Bergeron, Bill Martin, Phyllis Moore, Fred Lanyon, David Weber, David Bohn
Guests: Ketch Nowacki, Mike Gaines, Jeff Dull
Meeting was called to order at 1900.
Minutes of the 10 July 2006 meeting were read and accepted as presented. The report was voted upon unanimously after a motion to accept by Fred Lanyon and seconded by Phyllis Moore.
Treasurer’s Report: Treasurer Bill Martin reported a bank balance of $10,196.96. 131 donations have been made so far, for a total of $4785.00. Architectural control fees total $519.80 to date and interest amounts to $287.91 Miscellaneous income is $31.00 Expenses so far this year total $9720.97 with $8350.00 paid to High Country for landscaping . The Association also received a water bill for $264.00, which included the monthly fees that all residents pay. The Board was told by Forest View Acres Water Board President Barbara Reed-Poloty prior to installation of a water line to the Association Park that the only fee would be strictly for water used and no other associated charges. Treasurer Bill Martin will write a letter to the Water Board in this regard.
Woody Woodruff from High Country Store submitted an additional bill that does not appear to coincide with an earlier agreement for landscaping. Treasurer Bill Martin has already mailed a letter to Woody asking for an explanation.
Fred Lanyon made a motion to accept the report, it was seconded by Phyllis Moore and voted upon unanimously by the Board.
Architectural Control: David and Lynda Naumann of 18230 Forest View Road requested permission to erect a split rail fence on their property. They submitted a check for $25 and a description of the fence. David Weber made a motion to accept the request, Phyllis Moore seconded the motion and it passed unanimously.
Keith and Elizabeth Lonnquist requested permission to paint their residence at 18325 Spruce Road which will be a light green with white trim that meets Association standards. They also submitted a check in the amount of $25. Fred Lanyon made a motion to approve the request, Phyllis Moore seconded it and it passed unanimously.
Old Business: Fred Lanyon has made an appointment with Treasurer Bill Martin to conduct an audit of the Association financial records on Monday, 16 October 2006.
It was noted that the annual Association picnic scheduled for Saturday, 23 September 2006 was cancelled because of inclement weather. A sign was posted at the Park for residents who might venture out with thoughts of picnicking in parkas. President Joline Lee suggested to Board members earlier in the week that perhaps the picnic should be held in August next year when weather conditions are usually more predictable.
Treasurer Bill Martin suggested that the Board should ask for bids from RRRHOA residents to repair the cement and repaint it at the Association tennis court. Members present felt it was a good suggestion, but agreed to table the idea until next spring.
New Business: There was no new business to discuss.
Guests: Ketch Nowacki and Jeff Dull stated they were present to answer any questions about the water situation on the Ranch. Mike Gaines said he was present to ask questions and hear about the water problems and proposed solutions. All three men expected a large turnout of residents for this meeting, and it was thought a representative from the water department of the town of Monument might be present to make a presentation, which did not occur. An informal discussion of the upcoming vote on a capital improvement bond issue, management company issues, repair and maintenance of present water lines and eventual replacement of those water lines ensued.
Acting President Bill Martin suggested adjourning the meeting and everyone could stay and discuss further any water issues if they so desired. Phyllis Moore made a motion to adjourn, it was seconded by Fred Lanyon and approved unanimously. The meeting adjourned at 2010.
The next regularly scheduled meeting will be at 1900 on Monday, 13 November 2006 at the Tri-Lakes Fire Station.
Respectfully submitted,
Jim Bergeron, Recorder/Secretary
Red Rock Ranch Homeowners Association
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Red Rock Ranch Homeowners Association Monthly Meeting
13 November 2006
Presiding: Bill Martin
Present: Bill Martin, Jim Bergeron, Lorrayne Hodge, Phyllis Moore, Fred Lanyon, Frank Chuba, David Weber
Guests: Gil Moore
Meeting was called to order at 1900.
Minutes of the 09 October 2006 meeting were read and accepted as presented. The report was voted upon unanimously after a motion to accept by Fred Lanyon and seconded by Phyllis Moore.
Treasurer’s Report: Treasurer Bill Martin reported a bank balance of $8790.60. 133 donations have been made so far. All bills to date have been paid, except the remainder of the bill to High Country Store for landscaping in the Association Park. The amount owed Woody at High Country Store is $2287. Bills paid included $105.32 to Fred Lanyon for materials used to construct a safeguard for the Association Park water outlets, $107.73 to Jase Campbell to renew the RRRHOA web site for three years, $10 to the state of Colorado for the annual Association fee, $1550 for insurance premiums, and $60.20 for water usage at the Park, which is a charge for water only; the previous charges for debt repayment, etc, were dropped. David Weber made a motion to accept the report, it was seconded by Lorrayne Hodge and voted upon unanimously by the Board.
Architectural Control: No new requests this month.
Old Business: Fred Lanyon completed the routine audit as required on 15 October 2006. He checked bank statements, income, architectural control fees, donations, and bills paid since the first of this year. He reported no discrepancies and everything balanced to the penny.
The tennis court was mentioned again, but at a previous meeting, discussion was tabled until next spring. Jim Bergeron did volunteer to discuss renovation with resident John Novotny who is quite capable with building projects, and determine whether he could possibly refurbish the concrete, or perhaps knows someone who can.
New Business: The landscaping at the Park will be watered this month, as advised by Woody from High Country Store.
A motion was made by Frank Chuba to pay the $2287 owed to High Country Store, it was seconded by Phyllis Moore and passed unanimously by the Board.
Gil Moore advised the Board of the contents of the Forest View Acres Water District meeting held on Friday, 10 November 2006.
The meeting was adjourned at 1929 on a motion by Frank Chuba, seconded by Fred Lanyon and voted upon unanimously.
The next regularly scheduled meeting will be at 1900 on Monday, 11 December 2006 at the Tri-Lakes Fire Station.
Respectfully submitted,
Jim Bergeron, Recorder/Secretary
Red Rock Ranch Homeowners Association
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- Category: Board of Director Meeting Minutes
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11 December 2006
Presiding: Joline Lee
Present: Joline Lee, Bill Martin, Jim Bergeron, Lorrayne Hodge, Phyllis Moore, Fred Lanyon, Frank Chuba
Guests: Gil Moore, Don Hodge
Meeting was called to order at 1900.
Minutes of the 13 November 2006 meeting were read and accepted as presented. The report was voted upon unanimously after a motion to accept by Fred Lanyon and seconded by Frank Chuba.
Treasurer’s Report: Treasurer Bill Martin reported a bank balance of $6538.82. 134 donations have been made so far for a total of $4925, a new record. All bills for the year have been paid, including the remainder of the bill to High Country Store for landscaping in the Association Park in the amount of $2287. Total income for the year was $5525.80 and expenses totaled $13,639.22. Phyllis Moore made a motion to accept the report, it was seconded by Frank Chuba and voted upon unanimously by the Board.
Architectural Control: No new requests this month.
Old Business: The Association Park landscaping needs to be watered once during the month of December and Phyllis and Gil Moore volunteered to assume the task. According to the landscaper, watering does not need to be done in January or February.
New Business: Resident John Novotny removed the RRRHOA Park sign and has it at his home workshop where it is being refurbished. He also suggested that we, as homeowners, contact El Paso County Commissioner Wayne Williams for his help in paving roads on the Ranch. It seems as if Woodmoor has had their roads resurfaced at least twice versus none on the Ranch, according to Mr. Novotny. Board members agreed contacting the Commissioner is a good idea, although he has been unresponsive to letters and e-mail from Ranch residents in the past.
President Joline Lee received several telephone calls concerning the new stop sign at the intersection of Spruce Road and Red Rock Ranch Drive and the callers felt the sign should be on west Red Rock Ranch Drive rather than at Spruce. Larry Syslo of El Paso County Regional Office states that Spruce is the intersecting street, and by law, the stop sign is placed on the intersecting street. He further stated that the sign is there to stay and will not be moved to Red Rock Ranch Drive.
A resident contacted President Lee about the possibility of a Ranch wide garage sale. It was tried a few years back with lukewarm results. However, President Lee suggested that the idea be mulled over by Board members and it could possibly be done in conjunction with the Association picnic in August or September of 2007.
Guest Input: Resident Gil Moore expressed his concern with the intersection of Red Rock Ranch Drive and State Highway 105 and many safety issues. He feels the road leading to Route 105 should be at a right angle instead of the present curve to the east, the road slopes too much making for poor traction in snow and/or ice conditions, and visibility is very poor when grass grows on the shoulders and on-coming traffic cannot be seen given the sloping condition of the road. President Lee will give Mr. Moore the telephone number of Larry Syslo so he can express his concerns to the man in charge of roads.
With no more business to discuss the meeting was adjourned at 1921 on a motion by Fred Lanyon, seconded by Phyllis Moore and voted upon unanimously.
The next regularly scheduled meeting will be at 1900 on Monday, 08 January 2007 at the Tri-Lakes Fire Station.
Respectfully submitted,
Jim Bergeron, Recorder/Secretary
Red Rock Ranch Homeowners Association