Meeting Minutes

Details

Category: Board of Director Meeting Minutes

Published: 01 April 2015

Hits: 2444

{tab=Call To Order}

Presiding: Kelly McGuire

Present: Kelly McGuire, Bill Martin, Mark Fears, Jim Bergeron, Fred Lanyon, Michelle Miller, Frank Chuba, David Weber

Guests: Kevin Guy

The meeting was called to order by at 1900.

Minutes of the 12 January 2015 meeting were read and approved as written after a motion by Fred Lanyon and a second by Mark Fears.

{tab=Treasurer's Report}

Treasurer’s Report: The bank balance is $14,976.05.  There have been 5 voluntary donations totaling $175.00.  Architectural control fees amount to $75.00 and bank interest is 65 cents.  Additionally, an insurance rebate in the amount of $123.00 was received.

Total income: $373.65

Expenses total $163.96, including $153.96 for attorney fees and $10.00 for Association web site fees.

The annual tax return, due on 15 March 2015, was filed on 06 February 2015

Treasurer’s report was accepted following a motion made by Frank Chuba and a second by Fred Lanyon.

{tab=Arch Control}

Architectural Control:  Chairman Frank Chuba reports no new requests this month.

{tab=Old Business}

Old Business: President Kelly McGuire stated the only old business involved Board members receiving correspondence from the Association attorney, Lenard Rioth.

{tab=New Business}

New Business:  A lengthy discussion among Board members and resident Kevin Guy covered the recommendations made by Attorney Rioth about possible avenues to pursue in regard to the group home on 18375 Spruce Road.  The outcome of the discussion was to take these following actions:

1. Mark Fears will check with El Paso County for rules and regulations covering group homes.
2. Once the County rules are understood by all Member of the Board, a personal visit to the “Courage To Change” group home will be made to ensure they are in compliance.
3. Director David Weber will compose a Red Rock Ranch Association Letterhead for President Kelly McGuire who will then forward, under his signature on the letterhead stationery, a four page letter to Mr. Jim Rowan, Manager of Quality Control, Office of Behavior Health, Department of Human Services in Denver, as recommended by Attorney Rioth. The gist of the letter states that the Spruce Road residence claims to operate as a therapeutic treatment center, but is not meeting the Colorado State Licensing Requirements set by Mr. Rowan’s Department.
4.  The next spring newsletter from President Kelly McGuire will be sent to residents, and if Board members wish to insert articles, they must be sent in by 15 March 2015. 

{tab=Adjournment}

With no further business to discuss, the meeting was adjourned at 2007 by a unanimous vote after a motion made by Frank Chuba and a second by David Weber.

The next regularly scheduled meeting will be at 1900 on Monday, 09 March 2015 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.

Respectfully submitted,

Jim Bergeron 

Secretary/Recorder, RRRHOA

Note: These minutes are in draft form and are not official until approved by the Board at the 09 March 2015 meeting.

Details

Category: Board of Director Meeting Minutes

Published: 23 January 2015

Hits: 1908

{tab=Call To Order}

Presiding: Kelly McGuire

Present: Kelly McGuire, Mark Fears, Bill Martin, Fred Lanyon, Jim Bergeron, Frank Chuba, David Weber

Guests: None

The meeting was called to order by President Kelly McGuire at 1900.

Minutes of the 08 December 2014 meeting were read and approved as written after a motion by Fred Lanyon and a second by Bill Martin

Note:  It is noted that the regularly scheduled meeting on Monday, 12 January 2015 was not held because of snow, heavy fog and hazardous road conditions and was rescheduled for Tuesday, 13 January 2015.  Director David Weber posted the information on the RRRHOA website so residents were aware of the meeting change.

{tab=Treasurer's Report}

Treasurer’s Report: The treasurer’s annual report is listed separately with these minutes.

Treasurer’s annual report was accepted following a motion made by Fred Lanyon and a second by Frank Chuba.

{tab=Arch Control}

Architectural Control:  A request to build a detached garage at the residence of Mark Fears at 3745 El Rancho Way was submitted for review.  The garage measures 24 feet by 24 feet and will have the same siding and color as the existing house.  A county permit has been issued.  All members present approved the plans following a motion by Frank Chuba and a second by David Weber.  The fee was $58, but Mr. Fears paid $75 with the additional amount credited to the Association treasury.

{tab=Old Business}

Old Business: The letters from Attorney Lenard Rioth were discussed at length.  At this time, the registered, return-request receipt letter to Mr. and Mrs. Green, owners of the property at 18375 Spruce Road, has not been returned.

As of this meeting, a license to operate the “Courage to Change” program at 18375 Spruce Road has not been forthcoming to the Board.

Director Fred Lanyon reported that he has counted up to 16 vehicles at the Spruce Road property despite the residents number just five, according to Director Dr. Miller, who further states that residents are not allowed to have vehicles at the facility.

{tab=New Business}

New Business:  President Kelly McGuire stated that he will contact Attorney Rioth on Wednesday, 14 January 2015 to discuss:

1. Are there in fact more than five people at the Spruce Road residence?
2. The excessive numbers of vehicles at the property which nearby residents consider a nuisance.
3. The Board needs to see a business license for the Spruce Road property.

A resident on Sandstone Drive sent a letter to all Board members with a copy to El Paso County Commissioner Darryl Glenn complaining of the activities at the Spruce Road residence and was especially concerned that there might be sex offenders living there.  The Board recognizes that sex offenders can live wherever they want, but must keep law enforcement officials aware of their address and any move they make.  It was also noted that anyone can check with the El Paso County web site that gives the names and addresses of known sex offenders in the area.

In regard to the number of vehicles at the Spruce Road residence, Director Fred Lanyon volunteered to take photographs to bolster claims of excessive cars/vans.

Treasurer Bill Martin made a suggestion that the Board considers having a slash and chip program held every other year since the cost goes up every year.  Jim Bergeron stated that fire mitigation is very important, but most residents have now cleared their properties according to Fire Department and Insurance Company rules, so the suggestion for every other year seems reasonable.  The Board will make a decision as the time for the Spring Cleanup draws nearer.

{tab=Adjournment}

With no further business to discuss, the meeting was adjourned at 2010 after a motion made by Fred Lanyon and seconded by Frank Chuba.

The next regularly scheduled meeting will be at 1900 on Monday, 09 February 2015 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.

Respectfully submitted,

Jim Bergeron 

Secretary/Recorder, RRRHOA

Note: These minutes are in draft form and are not official until approved by the Board at the 09 February 2015 meeting

{tab=Annual TReasurere's Report}

                     2014 Red Rock Ranch Homeowners Association

                                  Annual Treasurer’s Report

Beginning Balance as OF January 1, 2014………………….$16,243.58

Income:

Voluntary Donations……………..$5980.00

Architectural Control Fees…………805.60

Interest Earned………………………...9.69

                                                            ----------

Total Income………………….….$6795.29

Expenses:

Hub International Ins………...….$1996.80

Legal Expenses……………….……1599.36

Tri Lakes Disposal…………...……1500.00

Tree Man Chipping…………...……840.00

Cyber Basement……………...…….513.75

Mowing At Park…………....…..….458.75

Tri Lakes Printing…………………344.05

Tri Lakes Cares……………...…….250.00

Park Repairs……………………….188.74

Garage Sale Net Expense ……...….180.98

Postage – Box Rental………………159.55

Picnic Expense…………………...….87.79

NEPCO Dues (2014 & 2013)…...…..70.00

Peoples Bank (Safe Deposit Box)......50.00

Secretary of State Fees…………..…20.00

Water Usage At Park………...…….12.74

Total Expense…………...………$8272.51

Ending Balance As Of 12/31/14…………………..………$14,766.36

Details

Category: Board of Director Meeting Minutes

Published: 12 January 2015

Hits: 2179

{tab=Call To Order}

Presiding: Kelly McGuire

Present: Bill Martin, Mark Fears, Michelle Miller, Kelly McGuire, Jim Bergeron, Fred Lanyon, Jim Zalmanek, Frank Chuba, David Weber

Guests: Tom Guenther, Sean and Sandra Starks, Paul and Shelly Tillotson, Kevin and Cathlene Guy, Rick Hudnall, Chris and Sherri Monsen.

The meeting was called to order at 1900.

Minutes of the 17 November 2014 meeting were read and approved as written after a motion by Fred Lanyon and a second by Frank Chuba.

{tab=Treasurer's Report}

Treasurer’s Report: The bank balance is $14,167.38.  151 voluntary donations have been made that amount to $5,745.00 while Architectural Control fees are $253.50, and bank interest is $9.07 for a total income of $6,007.57.  Expenses are $8,238.79 to date.  All bills have been paid including $2,013 for insurance, $10 for the annual HOA filing fee, and a donation of $250 to Tri Lakes Cares.

The $250 donation to Tri Lakes Cares was a “thank you” to the group for the use of meeting space over the year.  The motion to donate the money was made by Fred Lanyon with a second by Mark Fears; it passed unanimously.

Treasurer’s Report accepted following a motion by Fred Lanyon and a second by Frank Chuba and it was unanimously approved.

{tab=Arch Control}

Architectural Control:  Chairman Frank Chuba presented a request from Sean and Sandra Starks to build a 5521 square foot home, including garage and deck, at 18240 Stone View Road on a 1.8 acre lot..  Their contractor, Rick Hudnall, was present to answer questions about the plans.  The home will be a ranch style with basement, with earth tone stucco and stone exterior, and plans were examined by Board members.  Architectural Chairman Frank Chuba made a motion to accept the plans on the condition that final approval rests on a building permit, warranty on the roof shingles, and a final color of the exterior.  Motion was seconded by David Weber and the Board concurred .

{tab=Old Business}

Old Business: None.

{tab=New Business}

New Business: Director Mark Fears stated that the Courage To Change program at 18375 Spruce Road has no license to operate which was to have been given to him by clinical director Renee de Alba.  Miss de Alba stated that she would like to increase the residency to twelve clients, although Dr. Judith Miller states that there are only five residents at this time.

Mr. Tom Guenther, Mr. and Mrs. Tillotson, Mr. and Mrs. Guy, and Mr. and Mrs. Monson all stated that they were present to voice complaints about the residence at 18375 Spruce Road.  The complaints included the allegations that Courage To Change is a business and not a group home, that clients from the residence are loitering around the school bus stop, that clients are trespassing on private property, and one complaint that her young daughter may be at risk from addicts, the large number of vehicles at the residence considering that clients are not allowed to have cars at the facility, and the loss of value to Red Rock Ranch homes as a result of the presence of Courage To Change.  The main concern from all residents, though, centered on whether or not Courage To Change is or is not a business.

Director Michelle Miller gave an extensive explanation of what the Board has done that includes obtaining legal counsel from attorney Lenard Rioth, conversations with El Paso County Commissioner Darryl Glenn and County Attorney Steven Klappky.  Jim Bergeron read portions of a letter from Mr. Klappky concerning the Americans with Disabilities Act and the Fair Housing Act as they relate to the home on Spruce Road.  President Kelly McGuire told residents that he shares their concerns and the Board is not ignoring them.  He further stated that he will again contact attorney Lenard Rioth on Tuesday, 09 December 2014 to follow up on these concerns.

{tab=Adjournment}

With no further business to conduct, the meeting was adjourned at 2042 on a motion by Jim Zalmanek and a second by Michelle Miller which was carried unanimously.

The next regularly scheduled meeting will be on Monday, 12 January 2015 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.

Respectfully submitted,

Jim Bergeron 

Secretary/Recorder, RRRHOA

Note: These minutes are in draft form and are not official until approved at the 12 January 2015 meeting.

Details

Category: Board of Director Meeting Minutes

Published: 08 December 2014

Hits: 1736

{tab=Call To Order}

Presiding: Kelly McGuire

Present: Kelly McGuire, Bill Martin, Mark Fears, Fred Lanyon, Jim Bergeron, Michelle Miller, Frank Chuba

Guests: Renee de Alba, Tom Guenther

The meeting was called to order by President Kelly McGuire at 1900.

Minutes of the 13 October 2014 meeting were read and approved as written after a motion by Fred Lanyon and a second by Bill Martin

It is duly noted that the regularly scheduled meeting on 10 November 2014 was cancelled due to a winter storm warning and hazardous road conditions and was rescheduled for 17 November 2014. 

{tab=Treasurer's Report}

Treasurer’s Report: The bank balance is $15,197.34.  There have been 151 voluntary donations totaling $5,745.00. Architectural Control fees amount to $253.50, interest earned $8.48 and garage sale income of $170.00 for a total income of $6,176.98.  Expenses to date are $7,208.24.  Additional expenses in 2014 were $700 for liability insurance and a donation to Tri Lakes Cares in the amount of $250.

Treasurer’s report was accepted following a motion made by Frank Chuba and a second by Fred Lanyon.

{tab=Arch Control}

Architectural Control:  Chairman Frank Chuba has no new requests for the month, although Treasurer Bill Martin reported that an empty lot across the street from him on Stone View Road has been staked out as if in preparation for building.  Jim Bergeron reported that a lady did call him about building on Red Rock Ranch and asked about water rates.  She did not specify where the home would be built, but did say she had seen the Association web site and knew about submitting a request and paying a fee.  She further stated that her attorney had contacted the Secretary of State’s office concerning mineral rights and was told that all mineral rights on Red Rock Ranch belong to the Red Rock Ranch Homeowners Association.

Report accepted after a motion made by Mark Fears and a second by Michelle Miller.

{tab=Old Business}

Old Business: No old business to cover.

{tab=New Business}

New Business: Renee de Alba, clinical director of “Courage to Change” located at 18375 Spruce Road gave an in-depth presentation of the program and fielded questions from Board members and guest Tom Guenther.  She said they want to be good neighbors on Red Rock Ranch and stressed that the clients are in the residence voluntarily and none are court ordered clients.  When they are outside the residence they are always accompanied by a staff member and coverage by staff members in the residence is 24 hours a day.  Miss de Alba was unable to answer whether or not the residence has a permit to operate on the Ranch, but promised to find out from director Dr. Judith Miller who has been working to obtain a permit, and will convey it to Board member Mark Fears.  It was noted that if said permit comes as a result of the American Disabilities Act, then it trumps the RRRHOA covenants.   

{tab=Adjournment}

With no further business to discuss, the meeting was adjourned at 2000 after a motion made by Fred Lanyon and seconded by Bill Martin.

The next regularly scheduled meeting will be at 1900 on Monday, 08 December 2014 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.

Respectfully submitted,

Jim Bergeron 

Secretary/Recorder, RRRHOA