Meeting Minutes
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- Category: Board of Director Meeting Minutes
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{tab=Call To Order}
Presiding: Jim Bergeron
Present: Jim Bergeron, Bill Martin, David Weber, Frank Chuba, Fred Lanyon, Jim Zalmanek, Michelle Miller
Guests: Tom Gunther
The meeting was called to order by Jim Bergeron at 1900.
Minutes of the 14 April 2014 meeting were read and approved as written after a motion by David Weber and a second by Jim Zalmanek.
{tab=Treasurer's Report}
Treasurer’s Report: The bank balance is $19,761.65. There have been 136 voluntary contributions as of 07 June 2014 totaling $5145.00. Architectural control fees are $78.50 and interest is $4.85. Expenses are $1786.45, and the net gain is $3441.40. Additional expenses are expected and balance at year end is anticipated to be close to our goal of $15,000 less any additional legal expenses. The Treasurer’s report was accepted after a motion by Bill Martin and a second by David Weber.
{tab=Arch Control}
Architectural Control: Chairman Frank Chuba reported that Reagan Massey of 4575 Sandstonerequests approval to install a split rail fence that will match his house. Frank Chuba moved for approval with a second by David Weber. The motion passed unanimously.
{tab=Old Business}
Old Business: Regarding continuing developments for Shadow Mountain Recovery, Director Jim Zalmanek reported on the El Paso County Planning Commission Meeting of 20 May 2014. The Commissioners considered an amendment to the Land Development Code (2013) to provide for group living facilities for handicapped or disabled persons, in accordance with the provisions of the Fair Housing Act Amendments of 1988. Previously the County had received correspondence dated 12 November 2013 from the US Department of Justice stating their intent to investigate the County’s zoning and land use practices. The Department of Justice was motivated to initiate the investigation as a result of the case of Courage to Change Recovery Ranch v. El Paso County HUD Case No: 08-13-0082-8, 17 September 2013. Courage to Heal Recovery Ranch is attempting to locate a recovery facility in the vicinity of highways 105 and 83.
There is additional motivation for the county to amend the Land Development Code. In 2013 a jury in federal district court awarded $400,000 for discrimination and retaliation by Garfield County, CO. The court is also considering claims of attorney fees in favor of the Plaintiff of approximately $204,000 to $513,000. The case is St. Paul Sober Living, LLC v. Board of County Commissioners. The county filed a lawsuit to prohibit operation of a group home for persons recovering from substance abuse, and St. Paul Sober living counter sued.
The County Planning Commission on a three to two vote forwarded the recommendation to the Board of County Commissioners. It is expected this will come before them at their 17 June 2014 Meeting at 0900 hours.
It was moved by Jim Zalmanek, seconded by Fred Lanyon and approved to pay for up to two hours for a meeting with our Association Attorney, Leonard Rioth, to consider the Association’s position regarding Shadow Mountain Recovery.
David Weber moved to pay Leonard Rioth up to two hours to represent the Red Rock Ranch Homeowners Association at the El Paso County Board of Commissioners’ Meeting. This was seconded by Michelle Miller and approved by Board.
Director Michelle Miller asked Board Members to look over a review of our Clean Up Weekend. It was suggested that we limit the number of loads that someone drops off and charge for additional loads. Keeping a broom shovel and rake on site was another suggestion. In the interest of time Michelle, suggested members add any comments to the emailed list and it can be finalized at a future meeting.
Lucy McGuire was refunded $180.98 for expenses incurred prior to the garage sale which included costs for newspaper advertising and Tri Lakes Printing. Lucy McGuire said she received many favorable comments from residents who participated in the event.
{tab=Adjournment}
The next regularly scheduled meeting will be at 1900 on Monday, 14 July 2014 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
Jim Zalmanek
Substitute Secretary
Note: These minutes are in draft form and are not official until approved by the Board at the next meeting.
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- Category: Board of Director Meeting Minutes
- Hits: 1898
Red Rock Ranch Homeowners Association Monthly Meeting
12 May 2014
Presiding: Bill Martin
Present: Jim Bergeron, Bill Martin, David Weber
Guests: Tom Guenther
Meeting was not called to order as a result of a lack of a quorum and Acting President Bill Martin dismissed Board members present at 1920. It is noted that President Kelly McGuire was absent due to his hospitalization on Sunday, 11 May 2014.
The next regularly scheduled meeting will be at 1900 on Monday, 09 June 2014 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
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- Category: Board of Director Meeting Minutes
- Hits: 2003
{tab=Call To Order}
Presiding: Kelly McGuire
Present: Kelly McGuire, Bill Martin, Jim Zalmanek, Jim Bergeron, David Weber
Guests: P.K Robinson
The meeting was called to order by President Kelly McGuire at 1900.
Minutes of the 10 March 2014 business meeting were read and approved as written after a motion by David Weber and a second by Jim Zalmanek.
{tab=Treasurer's Report}
Treasurer’s Report:
The bank balance is $18,248.33. There have been 90 voluntary donations for a total of $3,395.00. Architectural control fees amount to $78.50, and bank interest accrued was $2.78. Expenses amounted to $1,477.73 which included:
Legal……………….$478.93
Website……………...513.75
Tri Lakes Printing…...344.05
The treasurer’s report was accepted following a motion by Jim Zalmanek and a second by David Weber.
{tab=Arch Control}
Architectural Control:
A request was received by residents Tom and Paula Kelly at 18190 Aspen Way to have Hardie siding put over existing wood siding on their residence. Colors will be Monterey taupe and cobble slate. The $25 fee has been paid. Approval was unanimous following a motion by David Weber and a second by Jim Zalmanek.
{tab=Old Business}
Old Business: The Spruce Road residence was discussed and the Board was informed that Mountain Shadows Recovery has a two year lease on the property from Mr. and Mrs. John Green. It was noted that there has been very little traffic around the residence and few lights inside at night. President Kelly McGuire is in contact with attorney Lenard Rioth and is following the situation.
Director David Weber announced that his idea to use a half-barrel to cover the water spigot at the Nevins Park did not work out and he will build a cover that is more suitable.
President McGuire reminded the Board about the WIA slash program and Donala Water District training programs mentioned at the March 2014 meeting.
{tab=New Business}
New Business:
Director Jim Zalmanek has been in contact with Tri Lakes Fire District concerning fires in the area. Since July 2013, there have been 12 human caused fires set in the region. Mr. Zalmanek will get addresses to send out to residents via e-mail. Residents are asked to be aware and call 911 if suspicious activities are seen. If possible, get a license plate number.
Director David Weber will notify residents of the upcoming garage sale via e-mail with information provided by Mrs. Lucy McGuire.
President McGuire said the Association must register with DORA. Jim Bergeron was tasked with that matter.
The President discussed the modification to the Association website. At present, residents can access request forms and print them, but then the forms must be sent via snail mail. Mr. Weber volunteered to talk with the webmaster about modifying the site so requests can be returned via e-mail.
Resident Ken Leiker at 3765 Sierra Vista has not been receiving e-mail notices or the newsletter. Jim Bergeron will contact Mr. Leiker, give him a newsletter and add his address to the mailing list for both e-mails and snail mail.
Resident Tom Guenther asked permission to speak and voiced concern about a para-glider that landed in his back yard after missing the designated landing site on Forest Service land. He also voiced his concern about the Spruce Road property situation which is near his house, but said he realizes the Association has the legal standing to follow it.
{tab=Adjournment}
With no further business to conduct, the meeting was adjourned at 2015 on a motion by Jim Zalmanek and a second by David Weber which was carried unanimously.
The next regularly scheduled meeting will be at 1900 on Monday, 12 May 2014 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
Note: These minutes are in draft form and are not official until approved by the Board at the 12 May 2014 meeting.
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- Category: Board of Director Meeting Minutes
- Hits: 2519
{tab=Call To Order}
Presiding: Kelly McGuire
Present: Kelly McGuire, Bill Martin, Fred Lanyon, Jim Zalmanek, Jim Bergeron, Frank Chuba, David Weber
Guests: P.K Robinson
The meeting was called to order by President Kelly McGuire at 1900.
Minutes of the 10 February 2014 meeting were read and approved as written after a motion by Frank Chuba and a second by David Weber.
{tab=Treasurer's Report}
Treasurer’s Report:
The bank balance is $15,452.00. There have been 5 voluntary donations totaling $210.00, Architectural Control fees amount to $25.00 for a total income of $235.00. Expenses to date are $1,034.68. The federal income tax was filed on 01 March 2014 and there was no tax liability.
Treasurer’s report was accepted following a motion made by Jim Zalmanek and a second by Frank Chuba.
{tab=Arch Control}
Architectural Control:
Chairman Frank Chuba reported that he was able to contact Mr. Gerard Lambe via snail mail concerning an attached garage he constructed without submitting a request to the Red Rock Ranch HOA. Mr. Lambe responded with the proper form and a check in the amount of $28.50. The Board examined the plans for the attached garage located at 4595 Red Forest Road which was constructed with materials matching the existing house. Approval was given after the fact following a motion by Bill Martin and a second by Frank Chuba.
President Kelly McGuire stated that he had been contacted by an individual who is interested in purchasing a lot on Red Rock Ranch, but wanted to know it would be permissible to build a smaller home than covenants allow before buying land. The Board agreed that the covenants covering square footage must be followed. At this time, the individual has not submitted a formal request for building.
{tab=Old Business}
Old Business:
President Kelly McGuire reiterated that RRRHOA will not be joining the Southern Colorado Chapter, Community Associations Institute.
{tab=New Business}
New Business:
The Mountain Shadow Recovery situation on the Ranch was discussed and President McGuire stated that he has been in contact with attorney Lenard Rioth and El Paso County Commissioner Darryl Glenn. Both are pursuing the issue, but it seems there is still activity at the residence on Spruce Road, although it appears to some Board members that it has decreased. Amy Folsom, El Paso County attorney has also been in contact with President McGuire and stated that “the county is anticipating code changes in the very near future relative to group/rehabilitation homes” and she is not in a position to evaluate the merits of the group home on Spruce Road at this time.
David Weber stated that the spring issue of the Association newsletter is at Tri Lakes Printing and President McGuire has spoken to Cathy about speeding up the process. The newsletter has a stamped addressed envelope for residents to return their voluntary dues. There will be 215 copies.
The box covering water regulating pipes in Nevins Park has deteriorated over time and needs to be replaced. David Weber suggested purchasing a plastic barrel, cutting it in half and using that as a cover. It can be painted to blend in with the surrounding area. He will research the availability and cost that he feels is in the $60 range.
Jim Bergeron stated that he received an e-mail from resident David Jones, 3810 El Rancho Way, concerning a proposed shooting range in Palmer Lake in the vicinity of County Line Road. Dr. Jones is concerned mainly about the noise and the possibility of a stray bullet. Since the proposed site is in Palmer Lake, RRRHOA has no jurisdiction, and it is unknown whether or not it will be an open or enclosed range. If it is enclosed, the noise issue is a moot point. If it is open, the distance of over two miles from the Ranch should not present a problem of noise or stray bullets.
Resident P.K .Robinson requested permission to speak; granted by President McGuire.
Mr. Robinson asked if the Board had any influence on the County Roads Department since he would like to see Limestone Road paved. He also complained that Limestone and Pixie Park roads are used as “drag strips” by younger people and wondered if the police could help. Board members responded by saying that some of them have tried unsuccessfully to have roads paved where they live, but Mr. Robinson should keep pursuing the matter with the county. It was suggested he contact the Sheriff’s office about the speeders since the Ranch is in unincorporated El Paso County and the Sheriff has jurisdiction.
Mr. Robinson stated that since Mary Lou Nevins died a year ago, her estate is being settled and the executor, Ryan Nevins, will be deeding some of the water rights to Friends of Monument Preserve.
President McGuire stated he had seven points to bring up:
- The newsletter mentioned earlier in the meeting.
- A recycle meeting on 18 March 2014 at the LP Middle School at 1830. All are invited to attend.
- The NEPCO information page with 32 organizations sharing common issues. RRRHOA will participate in sharing.
- Commissioner Darryl Glenn appreciated feedback on the waste water proposal, especially the well thought-out response from Frank Chuba.
- The Donala Water District will hold a training program given by Kip Peterson on water conservation and xeriscaping to which all are welcome. Training will be on 10 and 17 May 2014 at 0900. Both meetings are identical, so you only need to attend one.
- DORA representative Gary Kujawski was at the NEPCO meeting with a slide presentation. President McGuire will send copies of the slides to Board members via e-mail. Mr. Kujawski stated that HOA’s must register with the State of Colorado yearly and should register with DORA.
- The Woodmoor Improvement Association will hold a slash program to be announced in the newspaper. Branches will be mulched and the mulch given to home owners. It will be open to the public and cost is $5 per pickup load.
{tab=Adjournment}
With no further business to discuss, the meeting was adjourned at 2000 after a motion made by David Weber and seconded by Bill Martin.
The next regularly scheduled meeting will be at 1900 on Monday, 14 April 2014 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
Note: These minutes are in draft form and are not official until approved by the Board at the 14 April 2014 meeting.
- Details
- Category: Board of Director Meeting Minutes
- Hits: 1916
{tab=Call To Order}
Presiding: Kelly McGuire
Present: Kelly McGuire, Bill Martin, Fred Lanyon, Jim Bergeron, Jim Zalmanek, Frank Chuba
Guests: Steve Nelson
The meeting was called to order by President Kelly McGuire at 1900.
Guest and new resident Steve Nelson (his wife is Julie) presented plans for a new house to be constructed at 18625 Mesa Verde Road on Red Rock Ranch. The plans call for stucco siding with fire resistant shingles and all will be earth tone in color. Square footage is 5,868 that includes decks and garage. El Paso County has approved the plans and a check in the amount of $189.20 was submitted. The Board unanimously approved the plans after a motion by Frank Chuba and a second by Fred Lanyon.
Minutes of the 14 October 2013 business meeting were read and approved as written after a motion by Fred Lanyon and a second by Jim Zalmanek.
{tab=Treasurer's Report}
Treasurer’s Report:
The bank balance is $18.302.70. There have been 141 residents who made voluntary donations of $5,385.00, Architectural Control fees amount to $496.10 and bank interest is $15.92. Expenses were $2,459.59.
Expenses pending:
Insurance……..$1,900.00
NEPCO dues……. 40.00
Treasurer Bill Martin made a motion to donate $250.00 to Tri Lakes Cares as a community donation and a thank you for the use of the conference room for Association meetings throughout the year. That was seconded by Frank Chuba and carried unanimously.
Fred Lanyon made a motion to accept the Treasurer’s Report that was seconded by Jim Zalmanek and carried.
{tab=Arch Control}
Architectural Control:
In addition to the Nelson family request as noted above, Chairman Frank Chuba said he has been contacted by a realtor concerning covenants for possible home construction on Range View Road, but has not received any plans for homes.
Bill Martin said he will continue to follow up on the home on Red Forest Road mentioned in the October minutes. It was being shingled without a permit and it has been learned through the realtor that the owner is out of country as a missionary.
{tab=Old Business}
Old Business:
Resident Jeff Walker has taken over the Association website and said it is a work in progress at this time. Board members did report that the new system seems much better with less down time.
{tab=New Business}
New Business:
No new business at this time.
{tab=Adjournment}
With no further business to conduct, the meeting was adjourned at 1926 on a motion by Fred Lanyon and a second by Jim Zalmanek which was carried unanimously.
The next regularly scheduled meeting will be at 1900 on Monday, 09 December 2013 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
