Meeting Minutes
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- Category: Board of Director Meeting Minutes
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{tab=Call To Order}
Presiding: Kelly McGuire
Present: Kelly McGuire, Bill Martin, Fred Lanyon, Jim Zalmanek, Jim Bergeron, Frank Chuba, David Weber
Guests: P.K Robinson
The meeting was called to order by President Kelly McGuire at 1900.
Minutes of the 10 February 2014 meeting were read and approved as written after a motion by Frank Chuba and a second by David Weber.
{tab=Treasurer's Report}
Treasurer’s Report:
The bank balance is $15,452.00. There have been 5 voluntary donations totaling $210.00, Architectural Control fees amount to $25.00 for a total income of $235.00. Expenses to date are $1,034.68. The federal income tax was filed on 01 March 2014 and there was no tax liability.
Treasurer’s report was accepted following a motion made by Jim Zalmanek and a second by Frank Chuba.
{tab=Arch Control}
Architectural Control:
Chairman Frank Chuba reported that he was able to contact Mr. Gerard Lambe via snail mail concerning an attached garage he constructed without submitting a request to the Red Rock Ranch HOA. Mr. Lambe responded with the proper form and a check in the amount of $28.50. The Board examined the plans for the attached garage located at 4595 Red Forest Road which was constructed with materials matching the existing house. Approval was given after the fact following a motion by Bill Martin and a second by Frank Chuba.
President Kelly McGuire stated that he had been contacted by an individual who is interested in purchasing a lot on Red Rock Ranch, but wanted to know it would be permissible to build a smaller home than covenants allow before buying land. The Board agreed that the covenants covering square footage must be followed. At this time, the individual has not submitted a formal request for building.
{tab=Old Business}
Old Business:
President Kelly McGuire reiterated that RRRHOA will not be joining the Southern Colorado Chapter, Community Associations Institute.
{tab=New Business}
New Business:
The Mountain Shadow Recovery situation on the Ranch was discussed and President McGuire stated that he has been in contact with attorney Lenard Rioth and El Paso County Commissioner Darryl Glenn. Both are pursuing the issue, but it seems there is still activity at the residence on Spruce Road, although it appears to some Board members that it has decreased. Amy Folsom, El Paso County attorney has also been in contact with President McGuire and stated that “the county is anticipating code changes in the very near future relative to group/rehabilitation homes” and she is not in a position to evaluate the merits of the group home on Spruce Road at this time.
David Weber stated that the spring issue of the Association newsletter is at Tri Lakes Printing and President McGuire has spoken to Cathy about speeding up the process. The newsletter has a stamped addressed envelope for residents to return their voluntary dues. There will be 215 copies.
The box covering water regulating pipes in Nevins Park has deteriorated over time and needs to be replaced. David Weber suggested purchasing a plastic barrel, cutting it in half and using that as a cover. It can be painted to blend in with the surrounding area. He will research the availability and cost that he feels is in the $60 range.
Jim Bergeron stated that he received an e-mail from resident David Jones, 3810 El Rancho Way, concerning a proposed shooting range in Palmer Lake in the vicinity of County Line Road. Dr. Jones is concerned mainly about the noise and the possibility of a stray bullet. Since the proposed site is in Palmer Lake, RRRHOA has no jurisdiction, and it is unknown whether or not it will be an open or enclosed range. If it is enclosed, the noise issue is a moot point. If it is open, the distance of over two miles from the Ranch should not present a problem of noise or stray bullets.
Resident P.K .Robinson requested permission to speak; granted by President McGuire.
Mr. Robinson asked if the Board had any influence on the County Roads Department since he would like to see Limestone Road paved. He also complained that Limestone and Pixie Park roads are used as “drag strips” by younger people and wondered if the police could help. Board members responded by saying that some of them have tried unsuccessfully to have roads paved where they live, but Mr. Robinson should keep pursuing the matter with the county. It was suggested he contact the Sheriff’s office about the speeders since the Ranch is in unincorporated El Paso County and the Sheriff has jurisdiction.
Mr. Robinson stated that since Mary Lou Nevins died a year ago, her estate is being settled and the executor, Ryan Nevins, will be deeding some of the water rights to Friends of Monument Preserve.
President McGuire stated he had seven points to bring up:
- The newsletter mentioned earlier in the meeting.
- A recycle meeting on 18 March 2014 at the LP Middle School at 1830. All are invited to attend.
- The NEPCO information page with 32 organizations sharing common issues. RRRHOA will participate in sharing.
- Commissioner Darryl Glenn appreciated feedback on the waste water proposal, especially the well thought-out response from Frank Chuba.
- The Donala Water District will hold a training program given by Kip Peterson on water conservation and xeriscaping to which all are welcome. Training will be on 10 and 17 May 2014 at 0900. Both meetings are identical, so you only need to attend one.
- DORA representative Gary Kujawski was at the NEPCO meeting with a slide presentation. President McGuire will send copies of the slides to Board members via e-mail. Mr. Kujawski stated that HOA’s must register with the State of Colorado yearly and should register with DORA.
- The Woodmoor Improvement Association will hold a slash program to be announced in the newspaper. Branches will be mulched and the mulch given to home owners. It will be open to the public and cost is $5 per pickup load.
{tab=Adjournment}
With no further business to discuss, the meeting was adjourned at 2000 after a motion made by David Weber and seconded by Bill Martin.
The next regularly scheduled meeting will be at 1900 on Monday, 14 April 2014 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
Note: These minutes are in draft form and are not official until approved by the Board at the 14 April 2014 meeting.
- Details
- Category: Board of Director Meeting Minutes
- Hits: 2064
{tab=Call To Order}
Presiding: Kelly McGuire
Present: Kelly McGuire, Bill Martin, Fred Lanyon, Jim Bergeron, Jim Zalmanek, Frank Chuba
Guests: Steve Nelson
The meeting was called to order by President Kelly McGuire at 1900.
Guest and new resident Steve Nelson (his wife is Julie) presented plans for a new house to be constructed at 18625 Mesa Verde Road on Red Rock Ranch. The plans call for stucco siding with fire resistant shingles and all will be earth tone in color. Square footage is 5,868 that includes decks and garage. El Paso County has approved the plans and a check in the amount of $189.20 was submitted. The Board unanimously approved the plans after a motion by Frank Chuba and a second by Fred Lanyon.
Minutes of the 14 October 2013 business meeting were read and approved as written after a motion by Fred Lanyon and a second by Jim Zalmanek.
{tab=Treasurer's Report}
Treasurer’s Report:
The bank balance is $18.302.70. There have been 141 residents who made voluntary donations of $5,385.00, Architectural Control fees amount to $496.10 and bank interest is $15.92. Expenses were $2,459.59.
Expenses pending:
Insurance……..$1,900.00
NEPCO dues……. 40.00
Treasurer Bill Martin made a motion to donate $250.00 to Tri Lakes Cares as a community donation and a thank you for the use of the conference room for Association meetings throughout the year. That was seconded by Frank Chuba and carried unanimously.
Fred Lanyon made a motion to accept the Treasurer’s Report that was seconded by Jim Zalmanek and carried.
{tab=Arch Control}
Architectural Control:
In addition to the Nelson family request as noted above, Chairman Frank Chuba said he has been contacted by a realtor concerning covenants for possible home construction on Range View Road, but has not received any plans for homes.
Bill Martin said he will continue to follow up on the home on Red Forest Road mentioned in the October minutes. It was being shingled without a permit and it has been learned through the realtor that the owner is out of country as a missionary.
{tab=Old Business}
Old Business:
Resident Jeff Walker has taken over the Association website and said it is a work in progress at this time. Board members did report that the new system seems much better with less down time.
{tab=New Business}
New Business:
No new business at this time.
{tab=Adjournment}
With no further business to conduct, the meeting was adjourned at 1926 on a motion by Fred Lanyon and a second by Jim Zalmanek which was carried unanimously.
The next regularly scheduled meeting will be at 1900 on Monday, 09 December 2013 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
- Details
- Category: Board of Director Meeting Minutes
- Hits: 2191
{tab=Executive Session}
An executive meeting started at 1830 because Director Craig Ketels had a previous engagement and had to leave at 1915 and the Board felt the potential problem with a residence at 18375 Spruce Road needed to be addressed without delay. Since the 11 November 2013 meeting, it was learned from neighbors in the Spruce Road area that the residence at 18375 Spruce Road is being rented from owners Mr. and Mrs. John G. Green by Shadow Mountain Recovery as a half-way house for men recovering from addiction problems. Board members Kelly McGuire, Bill Martin, Frank Chuba and Jim Bergeron met with a spokesman from Shadow Mountain Recovery who did not deny that the residence is being used as a half-way house, and that his company intends to purchase it for that purpose. He stated that our covenants do not have precedence in this case and cited a Supreme Court ruling in their favor concerning homes for recovering alcohol/drug abusers. A letter from RRRHOA attorney Lenard Rioth was sent to the owners to refrain from such activities and cited the RRRHOA covenants requiring homes to be single family dwellings. As of this date, the realtor is Donna Anderson of The Platinum Group, and the house has not been sold.
{tab=Call To Order}
Presiding: Bill Martin
Present: Bill Martin, Jim Zalmanek, Fred Lanyon, David Weber, Jim Bergeron, Michelle Miller, Craig Ketels, Frank Chuba
Guests: Gloria Lanyon, Tom Guenther, Judy Guenther, Andrea Malone
The regular meeting was called to order by Acting President Bill Martin at 1900.
Minutes of the 11 November 2013 business meeting were read and approved as written after a motion by Fred Lanyon and a second by Jim Zalmanek.
{tab=Treasurer's Report}
Treasurer’s Report:
The bank balance is $16,278.47. There have been 141 voluntary donations (a new record) for a total of $5,360.00. Architectural control fees amount to $704.30, the garage sale netted $3.27, and bank interest accrued was $16.99. Expenses amounted to $4,698.84 which included payment of the Association insurance bill.
The treasurer’s report was accepted following a motion by Craig Ketels and a second by Fred Lanyon.
{tab=Arch Control}
Architectural Control:
A request was received from Andrea Malone on behalf of owners Michael and Catherine Thompson for construction of a new home at 3550 Rangeview Road. The plans were examined by all Board members and the building will have 2995 square feet, stucco exterior and 50 year architectural shingles. The set-backs are in order. There was concern about a septic system on an acre and a half lot and whether or not it might be grand fathered in.
Frank Chuba made a motion to accept the plans on the contingency that the county approves the septic question. Fred Lanyon seconded the motion and it passed unanimously.
{tab=Old Business}
Old Business: None
{tab=New Business}
New Business:
Director David Weber made a motion that the Board extend a “speedy recovery” to President Kelly McGuire who fell ill before Thanksgiving and all agreed after a second by Michelle Miller.
Discussion from all Board members and guests Tom Guenther, Judy Guenther and Gloria Lanyon ensued concerning the property at 18375 Spruce Road. On a motion by Craig Ketels and a second by David Weber, the Board agreed to the following actions:
- Jim Bergeron will contact attorney Lenard Rioth concerning the status of the certified letter sent to owners Mr. and Mrs. Green.
- Ascertain whether or not an injunction can be issued preventing sale of said property until resolution of covenants is made.
- Require more detailed information from Shadow Mountain Recovery to be made available for all RRR residents.
- Ascertain whether or not an El Paso County permit has been requested and/or issued for operation of a half-way house.
- David Weber will draft a letter with known information for residents and ask if they would attend an informational meeting on the subject.
- Jim Bergeron will contact Dave Miller, developer of Forest View Estates, and Lyle Berger, a Board member of that HOA, to advise them of the situation.
{tab=Adjournment}
With no further business to conduct, the meeting was adjourned at 1945 on a motion by David Weber and a second by Fred Lanyon which was carried unanimously.
The next regularly scheduled meeting will be at 1900 on Monday, 13 January 2014 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
Note: These minutes are in draft form and are not official until approved by the Board at the 13 January 2014 meeting.
- Details
- Category: Board of Director Meeting Minutes
- Hits: 2111
{tab=Call To Order}
Present: Kelly McGuire, Jim Bergeron, Bill Martin, Fred Lanyon, David Weber, Frank Chuba, Jim Zalmanek
Guests: Tom Guenther, Judy Guenther, Kevin Guy
The meeting was called to order at 1900.
Minutes of the 09 December 2013 meeting were read and approved as written after a motion by Frank Chuba and a second by Fred Lanyon.
{tab=Treasurer's Report}
Treasurer’s Report:
The bank balance is $16,333.78. Voluntary donations by three residents amount to $145.00. No Architectural Control fees collected and expenses amounted to $56.00.
Treasurer’s Report accepted following a motion by David Weber and a second by Fred Lanyon.
{tab=Arch Control}
Architectural Control:
Chairman Frank Chuba reported that a Mr. Lambe has constructed a garage on his property on Red Forest Road without making a request through the Architectural Control Committee. Bill Martin reports that he had talked with Mr. Lambe and made him aware of the Association covenants. Chairman Chuba will follow up on this matter.
Randy Barker of 4840 Abo Lane requested permission to install a 750 gallon water tank as part of a fire mitigation plan. The tank will pump water to the roof of the house in the event of an outside fire. The tank will be enclosed, on the rear of the property and will not be seen from the street. Enclosed with the request was a check for $25.00. The Board agreed unanimously to approve after a motion was made by Jim Zalmanek and a second by David Weber.
{tab=Old Business}
Old Business:
President Kelly McGuire has talked with attorney Lenard Rioth concerning the issueof the residence at 18375 Spruce Road. It is not known whether or not the certified letter sent by Mr. Rioth to the owners, Mr. and Mrs. John G. Green, was received by them, but it is known that it was seen by a Mountain Shadow Recovery representative. President McGuire will contact attorney Rioth tomorrow and ask him specific questions:
- Who signed for the certified letter?
- How did the certified letter make it to Mountain Shadow Recovery?
- Was an injunction against the sale of the property ever put in place?
- Was the El Paso County attorney contacted?
- Is the sale of the property still pending?
Additionally, attorney Rioth will be asked to send a letter to realtor Donna Anderson to assure that she is aware of the problem between the RRRHOA, Mr. and Mrs. Green, and Mountain Shadow Recovery.
Resident Tom Guenther requested permission to speak and said he is willing to have his private attorney assist the Association attorney if so needed.
Resident Kevin Guy requested permission to speak and suggested that the covenants be amended and/or updated. Board members agreed, but stated that changing covenants takes months to accomplish and the present situation on Spruce Road applies to the current covenants as written.
{tab=New Business}
New Business:
Treasurer Bill Martin suggested that the spring newsletter should be ready to be sent to residents by the first part of March. President McGuire will pen a note about the current situation on 18375 Spruce Road, Bill Martin will give a report on finances, Frank Chuba will write about Architectural Control, a fire mitigation paragraph will come from Jim Zalmanek, and the annual garage sale and spring clean-up will be mentioned. Contributors will send articles to President McGuire for editing and David Weber agreed to publish the newsletter as he has so graciously done in the past.
President McGuire reported that he has contacted Jeff Walker who reports that the website is up and running after being recently hacked. David Weber will coordinate with Mr. Walker to assure that all documents are in order.
{tab=Adjournment}
With no further business to conduct, the meeting was adjourned at 2003 on a motion by Fred Lanyon and a second by Jim Zalmanek which was carried unanimously
The next regularly scheduled meeting will be at 1900 on Monday, 10 February 2014 in the Tri Lakes Cares building at 235 Jefferson Street, Monument, Colorado.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
Note: These minutes are in draft form and are not official until approved at the 10 February 2014 meeting.
- Details
- Category: Board of Director Meeting Minutes
- Hits: 2509
{tab=Call To Order}
Present: Bill Martin, Jim Bergeron, Kelly McGuire, Frank Chuba, Fred Lanyon, Michelle Miller
Guests: Tom Guenther
The meeting was called to order at 1900.
Minutes of the 13 Jan 2014 meeting were read and approved as written after a motion by Frank Chuba and a second by Fred Lanyon.
{tab=Treasurer's Report}
Treasurer’s Report:
The bank balance is $16,394.82. Five voluntary donations have been made that amount to $210.00 while Architectural Control fees are $25.00 for a total income of $235.00. Expenses are $91.00 to date.
Treasurer’s Report accepted following a motion by Fred Lanyon and a second by Frank Chuba.
{tab=Arch Control}
Architectural Control:
Chairman Frank Chuba reports no new requests have been made. He has been unable to contact Mr. Gerard Lambe concerning his erection of a garage on his property on Red Forest Road without a proper request. There is no phone listed for the address, so Mr. Chuba has sent a letter to Mr. Lambe via U.S. mail and will follow up.
{tab=Old Business}
Old Business:
President Kelly McGuire reports that attorney Lenard Rioth has talked with Trevor Broderick of Mountain Shadow Recovery concerning the property on Spruce Road where recovering substance and alcohol abusers now reside. Mr. Broderick told Mr. Rioth that Mountain Shadow Recovery may not continue to rent the Spruce Road property because of the high rent. Attorney Rioth supplied the return receipt that was allegedly signed by one of the Green’s, owners of the Spruce Road property. That letter was dated 23 December 2013 and signed by one of the Green’s on 06 January 2014.
President McGuire also talked with El Paso County Commissioner Darryl Green on Friday, 07 February 2014 and was told the issue concerning the property on Spruce Road is being staffed.
Articles for the spring newsletter were presented for perusal by Board members. After discussion about mulching, it was agreed to add that it will be done during the spring cleanup in the article written by President McGuire
{tab=New Business}
New Business:
Jim Bergeron presented a letter he received from the Southern Colorado Chapter, Community Associations Institute inviting Red Rock Ranch HOA to join that group. The letter states the Association provides education and resources to members. After discussion, the Board members present felt they would decline the offer since RRRHOA is a member of NEPCO (Northern El Paso County Coalition of Community Organizations) that fulfills the needs of our organization.
Jim Bergeron also received an e-mail with the annual report from DORA (Department of Regulatory Agencies) which he shared with members. There was a question about whether or not RRRHOA must pay an annual registration fee in relation to income received. President McGuire will review the package and advise Board members of his findings and recommended action.
Resident Tom Guenther requested permission to speak, which was granted, and he stated that Shadow Mountain Rehabilitation has already rented a house in Woodmoor and has recovering addicts in place. Mr. Guenther was thanked for his input.
{tab=Adjournment}
With no further business to conduct, the meeting was adjourned at 1950 on a motion by Fred Lanyon and a second by Bill Martin which was carried unanimously.
The next regularly scheduled meeting will be on Monday, 10 March 2014 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
Note: These minutes are in draft form and are not official until approved at the 10 March 2014 meeting.
