Meeting Minutes
- Details
- Category: Board of Director Meeting Minutes
- Hits: 2065
{tab=Call To Order}
Red Rock Ranch Homeowners Association Monthly Meeting
10 September 2012
Presiding: Kelly McGuire
Present: Kelly McGuire, Jim Bergeron, Bill Martin, Fred Lanyon, Frank Chuba, David Weber, Craig Ketels
Guests: None
Meeting called to order at 1900.
The minutes of the 15 September 2012 annual business meeting/picnic were read and approved unanimously after a motion by Fred Lanyon and a second by Frank Chuba.
{tab=Treasurer's Report}Treasurer’s Report:
Bank balance is $15,035.55. There have been 132 voluntary donations amounting to $4,875.00. Architectural Control fees amount to $575, and interest from the bank account is $26.32. Garage sale revenue amounts to $60.00. Total income for the year to date is $5,536.32. Expenses for the year total $ 4,863.31. Year- end projected expense for Tri Lakes Cares is $200.00.
The Treasurer’s Report was accepted following a motion by David Weber and a second by Frank Chuba.
{tab=Arch Control}Architectural Control:
AC Chairman Frank Chuba has nothing to report this month.
{tab=Old Business}Old Business:
President Kelly McGuire and Director Jim Zalmanek are working on a fire mitigation plan for Red Rock Ranch which will be presented to Ranch residents for their use on a voluntary basis. The plan will first be submitted to the local fire department for comments and approval.
{tab=New Business}New Business:
Fred Lanyon made a motion to donate $200 to Tri Lakes Cares as thanks for the use of the conference room for Association meetings. A second was made by David Weber and was passed unanimously by the Board.
Bill Martin mentioned that the Wolf Rescue organization will pick up any dead deer found on the Ranch as food for the wolves. That will be done for free.
Craig Ketels expressed thanks to Bill Martin for his diligent efforts to obtain liability insurance for RRRHOA at the most competitive rates, and for his “correct to the penny” reports each month.
Kelly McGuire reported on the NEPCO meeting and stated that County Commissioner Darryl Glenn was the main speaker who gave his economic assessment of the county. Minutes of NEPCO meetings can be found by accessing a link through the RRRHOA web site or www.elpasoco.com.
Frank Chuba made a motion for a contest to create an Association logo that has been discussed in the past. He further suggested the contest be held at Palmer Ridge and Lewis-Palmer high schools with a $50 prize for the winner of the best design that will be judged by the Association Board. Craig Ketels seconded the motion and it was approved by all Board members present. Frank Chuba will draft the rules and e-mail to Board members for comments which will be presented at the next meeting on 10 December 2012. Craig Ketels agreed to present the contest to the appropriate personnel at both schools.
Jim Bergeron mentioned that the sand barrel at the intersection of Red Rock Ranch Drive and State Highway 105 is on the wrong (west) side of the road, which is across from the east area where cars become stuck on the icy upslope. This became apparent when his wife stopped to help a stranded motorist and fell on the ice while traversing the road to get sand. It was agreed that it should be moved where it will be more easily accessible. Craig Ketels will accomplish the move with his tractor.
David Weber gave the Board a presentation about the mechanics of putting notices on the Association website, which will be used for such things as crime alerts. All notices posted will require a signature by the writer- no anonymous postings will be allowed.
Recent burglaries were mentioned. In addition to Woodmoor, there have been three known break-ins locally; one on Red Rock Ranch, one in Sundance Estates and one in Forest View Acres. Two young men have been arrested, and hopefully they are the miscreants responsible for all these crimes, but residents must always be alert and report any unusual or suspicious activity to the El Paso County sheriff’s office at 719-390-5555 (non-emergency number).
{tab=Adjournment}
With no further business to discuss, the meeting was unanimously adjourned at 1939 on a motion by Fred Lanyon and a second by Frank Chuba.
The next regularly scheduled meeting will be at 1900 on Monday, 10 December 2012 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
Respectfully submitted,
Secretary/Recorder, RRRHOA
Please Note: These minutes are in draft form only until approved by the RRRHOA Board at the 10 December 2012 meeting.
- Details
- Category: Board of Director Meeting Minutes
- Hits: 2246
{tab=Call To Order}
Red Rock Ranch Homeowners Association Monthly Meeting
15 September 2012
Presiding: Kelly McGuire
Present: Kelly McGuire, Bill Martin, Jim Bergeron, Fred Lanyon, Frank Chuba, Craig Ketels
Approximately 30 residents were on hand for the annual meeting/picnic as called for in the RRRHOA by-laws. The picnic began at noon with hamburgers, hot dogs, buns, rolls, soft drinks and condiments provided by the Association. Residents provided side dishes to share and meats were grilled by Director/Chef Craig Ketels.
At 1307, the meeting portion was called to order by President Kelly McGuire.
{tab=Treasurer's Report}Treasurer’s Report:
The bank balance is $16,960.53. There have been 129 donations to date for a total of $4770. Architectural control fees total $575 and interest is $21.89. Expenses to date amount to $2,828.90. The insurance bill is due in November and will be approximately $1,900.
{tab=Arch Control}Architectural Control:
Architectural Control Chairman (ACC) Frank Chuba gave the residents an overview on the purpose of an Architectural Control Committee and the rationale for covenants. Director Ketels explained what fees are used for and pointed out the landscaped garden area at the north end of the tennis court as an example.
{tab=Old Business}Old Business:
President McGuire stated that the spring Ranch clean-up which will continue next year. Two or three Dumpsters will be provided, depending on availability of size, and a chipper will be a possibility. The swap event at the dump site will be continued since it has proven to be a popular addition to the clean-up.
Lucy McGuire gave a presentation on the past garage sale and considers it a moderate success. She said the Association provided $500 for banners, printing maps, flyers, etc. Among suggestions she heard from people involved were the hours should be shorter and more flyers should be distributed. The next sale event will be held the weekend before the spring clean-up in 2013. Mrs. McGuire felt the best part of the sale event was neighbors getting to meet and know neighbors.
Mrs. Ann Bevis of the Forest View Acres Water Board, and a Red Rock Ranch resident, talked at length about water issues and entertained questions. First off, she mentioned high water rates and admitted that they are high, but does not see a significant reduction in the near future. She explained that the District uses both surface and well water with surface water being the prime source except in drought conditions. Mrs. Bevis thanked all for their water conservation efforts during this drought and the problems with the well resulting in diminished water supply to the Ranch. The well problem resulted from a failed pump which was replaced under warranty since it was only a few months old. The Water District received a $2 million interest free loan with 20 years to repay and part of that is being used to identify major water leaks in the District. In addition, the Water Board has written grants for a total of $300,000 to date and will continue to try for more grants, especially since the interest free loan can be used for matching funds in the grant writing. The treatment plant has been improved, the tank has been refurbished and the interior is coated with an antibacterial surface. Finding leaks is a priority since the District is currently losing 50% of its treated water to leaks where the typical loss for a district is considered 15%. Mrs. Bevis thanked the RRRHOA for allowing a tap in the Association Park to be used as an emergency water supply for homes completely deprived of water.
{tab=New Business}New Business:
President McGuire gave the residents a recap of items discussed at the regular business meeting of 10 September 2012 which included:
- President McGuire mentioned NEPCO and the information gleaned from the bi-monthly meetings held on the second Saturday of odd numbered months at the Monument Town Hall from 1000 to 1200. The next speaker, on 10 November 1012, will be Darryl Glenn, County Commissioner, District 1, El Paso County Board of Commissioners (BOCC), and everyone is invited to attend.
- Wescott Fire Department Marshal Margo Humes spoke at the 08 September 2012 NEPCO meeting and stressed fire mitigation and President McGuire distributed brochures he received from Marshal Humes. Among the things she suggested were having trees no closer than 30 feet from a residence, trimming scrub oak to look like mini-trees, removing dead branches, grass, pine needles and any other combustible material.
- Bass Pro is constructing a shop on Northgate Road east of the Mining Center which will be the flagship for a new shopping area called Copper Ridge Mall..
- Powers Boulevard to I-25 should be finished by 2014.
- The construction to widen I-25 from Colorado Springs to Monument should be completed by 2013.
- Willow Creek Ranch on the west side of the railroad tracks on Baptist Road is being considered for a county park. With that in mind, an overpass at that railroad intersection is being considered. No dates have been mentioned for these projects.
- There is a Colorado tax credit up to $2500 per year for years 2012 and 2013 for fire mitigation on resident’s property which tax preparers should be aware of.
President McGuire stated that he and Director Jim Zalmanek are co-authors of an upcoming fire mitigation plan for the Ranch which will be reviewed by Board members. RRR resident inputs are welcome. Please use e-mail to give the authors a written copy to use. Then approval will be requested by the Tri Lakes Fire Department.
Director Ketels asked for input from residents to design a logo for inclusion on Red Rock Ranch HOA stationery, letter heads, etc. He said entrants should use their imaginations and the only restriction is the three R’s for Red Rock Ranch must be incorporated in the design.
Craig Ketels made a motion that this meeting count as the October business meeting with a second from Frank Chuba and all present agreed.
{tab=Adjournment}
With no further business to conduct, the meeting was adjourned at 1402 on a motion by Craig Ketels and a second by Frank Chuba which was carried unanimously
The next regularly scheduled meeting will be at 1900 on Monday, 12 November 2012 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
Respectfully submitted,
Secretary/Recorder, RRRHOA
Note: These minutes are in draft form and are not official until approved at the 12 November 2012 meeting.
- Details
- Category: Board of Director Meeting Minutes
- Hits: 2217
{tab=Call To Order}
Red Rock Ranch Homeowners Association Monthly Meeting
10 September 2012
Presiding: Kelly McGuire
Present: Kelly McGuire,
Guests: P. K. Robinson
The meeting was called to order by President Kelly McGuire at 1858.
The minutes of the 13 August 2012 meeting were read and approved unanimously following a motion by Fred Lanyon and a second by Bill Martin.
{tab=Treasurer's Report}Treasurer’s Report:
Bank balance is $17,094.99. Donations from 129 residents add up to $4,770.00. Architectural control fees amount to $575.00 and interest is $21.89 for a total income of $5,366.89.
Expenses to date total $2,694.44 Pending expenses are $1900 (approximately) for Director’s Liability Insurance and General Insurance and $300 (approximately) for other expenses in 2012.
Treasurer’s Report accepted following a motion by Craig Ketels and a second by Fred Lanyon.{tab=Arch Control}Architectural Control:
A Setback Variance at 4640 Limestone Road was approved by the Board following an agreement with the owners, builder Dan Cuvala and adjacent property owner Mr. D. Bell, who voiced no objection.
{tab=Old Business}Old Business:
The post card that was developed by David Weber, printed by Tri Lakes Printing, and mailed to all residents/property owners cost $134.46
Craig Ketels will approach local businesses about advertising in the printed newsletter with hopes that the money received will cover the cost of printing and mailing
{tab=New Business}New Business:
P. K. Robinson asked about the 06 September 2012 fire on Mount Herman and was told it consumed less than an acre of land and was put out in a very short time. He then asked about the possibility of restricting further building on the Ranch by restricting water taps given the uncertain water situation. He was advised that the idea has merit, but it should be addressed at the Water Board meeting instead of the HOA. Also brought up was the fact that the Forest View Acres Water District services Shiloh Pines and Sundance Estates in addition to Red Rock Ranch. President Kelly McGuire agreed to make an informal call to Ann Bevis of the Water Board for her input concerning the tap issue and what she would consider the crisis point of water availability for future home building.
P. K. Robinson then said he is upset about motorists spinning tires on the dirt road where he lives and suggested closing Pixie Park except for emergency vehicles. Craig Ketels said from his experience on Pike View Way, the county will not allow that. President McGuire suggested contacting the sheriff’s office about careless drivers and attempt to get a license plate number. Mr. Ketels also said he should talk with the neighbors about the situation, if the offenders are indeed neighbors. Mr. Robinson then complained about drivers not stopping for stop signs and dusty roads by his residence. Mr. Ketels suggested calling the county roads department about the possibility of installing yield traffic signs. Jim Bergeron said the county, if asked, will spray magnesium chloride on the road which solves most of the dust problem.
President McGuire reported on the NEPCO meeting he attended on Saturday. Wescott Fire Marshal Margo Humes gave a presentation on fire mitigation and discussed the Waldo Canyon fire. She said there should be ten feet between trees, scrub oak should be trimmed to make them look like a mini-tree, and all dead and dry grass, weeds, and branches should be cleared. There is a Colorado tax credit up to $2500 per year for years 2012 and 2013 for fire mitigation about which your tax preparer should be aware of.
Powers Boulevard to I-25 should be finished by 2014.
A shopping area called Copper Ridge Mall is planned for I-25 and Northgate Road with Bass Pro covering 23 acres being the lead-off store. The area is on the north side of east Northgate Road.
There is a possibility of a county park being constructed at the site of the former Willow Springs Ranch west of the railroad tracks on Baptist Road in Monument.
The picnic will be held on Saturday, 15 September 2012.
{tab=Adjournment}
With no further business to discuss, the meeting was adjourned at 1945 on a motion by Fred Lanyon, seconded by Craig Ketels and carried unanimously by the Board.
The next regularly scheduled meeting will be at 1900 on Monday, 08 October 2012 at the Tri Lakes Cares building, 235 Jefferson Street in Monument.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
Note: Minutes are in draft form until approved by the RRRHOA Association Board at the 08 October 2012 meeting.
- Details
- Category: Board of Director Meeting Minutes
- Hits: 2071
{tab=Call To Order}
Red Rock Ranch Homeowners Association Monthly Meeting
13 August 2012
Presiding: Kelly McGuire
Present: Kelly McGuire, Jim Bergeron, Bill Martin, Jim Zalmanek, Fred Lanyon, Frank Chuba, David Weber
Meeting called to order at 1855.
The minutes of the 09 July 2012 meeting were read and approved unanimously after a motion by Fred Lanyon and a second by Jim Zalmanek.
{tab=Treasurer's Report}Treasurer’s Report:
Bank balance is $16,842.01. There have been 129 voluntary donations amounting to $4,770.00. Architectural Control fees amount to $75, and interest from the bank account is $22.03. Total income for the year to date is $4,927 03. Expenses for the year total $ 2444.44, which includes the fee for the dumpsters. The insurance bill is pending and will be approximately $1900.
The Treasurer’s Report was accepted following a motion by Frank Chuba and a second by Fred Lanyon.
{tab=Arch Control}Architectural Control:
AC Chairman Frank Chuba presented plans from Dan Cuvala Construction for a new house to be built at 4640 Limestone for Chris and Kim Abeyta. The structure will be 5,000 square feet with stucco siding and 50 year presidential fire resistant shingles. Color of the stucco will be buckskin with royal brown trim. The Board examined the plans and unanimously approved construction following a motion made by Fred Lanyon and a second by David Weber. A check in the amount of $500 was received as the architectural control fee.
{tab=Old Business}Old Business:
The newsletter has been compiled by David Weber and will be sent electronically within 48 hours. Mr. Weber asked about residents requesting a hard copy in the mail and it was agreed that it can be done if the resident simply calls one of the Board members with a request.
The annual picnic will be on Saturday, 25 August 2012 in the Association Park starting at noon. Bill Martin will bring soft drinks and ice and Jim Bergeron will provide the meat, buns and rolls.
Jim Zalmanek discussed findings from various sources about fire mitigation and fire protection plans, including Cathy Russell in Colorado Springs. Red Rock Ranch is covered under an overall El Paso County plan, but a separate specific plan is needed for the Ranch. Mr. Zalmanek will obtain a format for that purpose, and then suggested a meeting with neighbors on the Ranch to discuss fire mitigation. One advantage that will be mentioned is property values increase in an area with fire mitigation.
{tab=New Business}New Business:
None
{tab=Adjournment}
With no further business to discuss, the meeting was unanimously adjourned at 1922 on a motion by Frank Chuba and a second by Fred Lanyon.
The next regularly scheduled meeting will be at 1900 on Monday, 10 September 2012 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
Respectfully submitted,
Secretary/Recorder, RRRHOA
Please Note: These minutes are in draft form only until approved by the RRRHOA Board at the 10 September 2012 meeting.
- Details
- Category: Board of Director Meeting Minutes
- Hits: 1997
{tab=Call To Order}
Red Rock Ranch Homeowners Association Monthly Meeting
09 July 2012
Presiding: Kelly McGuire
Present: Kelly McGuire,
The meeting was called to order by President Kelly McGuire at 1858.
The minutes of the 11 June 2012 meeting were read and revised to read “Red Rock Reserve” instead of “Red Rock Preserve”. The revised minutes were unanimously approved following a motion by Fred Lanyon and a second by Frank Chuba.
{tab=Treasurer's Report}Treasurer’s Report:
Bank balance is $17,775.36.
125 Donations……………………………4,630.00
Architectural Control Fees (2)………………50.00
Garage Sale Fees…………………………….60.00
Interest………………………………………16.02
Total…………..$4,756.02
Expenses………………………………..$1,293.20
Pending Expenses for Last Half of 2012:
Dumpster……………………………….$1,100.00
Insurance…………………………………1,800.00
Garage Sale:
Expense………………………………$552.32
Income…………………………………..60.00
Net Expense…………………………...492.32
Letter Reminders:
50 letters sent to homeowners as of 09 July 2012 at an expense of $22 for stamps
30 donations received as a result (60 %) for a total of $1,136.00
Cleanup:
Income from homeowners who had not paid voluntary dues….$135.00
Income from Sundance residents who dumped…………………140.00
The treasurer’s report approved as presented following a motion by David Weber and a second by Fred Lanyon.
{tab=Arch Control}Architectural Control:
Gary and Susan McClendon requested permission to apply stucco on three sides of their residence at 4355 Red Forest Road with the front of the house remaining as it is. The color will be tan. ACC Frank Chuba made a motion to approve the request and a second was made by Jim Zalmanek with full approval of the Board. A fee of $25 has been paid.
{tab=Old Business}Old Business:
The RRRHOA Newsletter was discussed and President Kelly McGuire asked for articles from Board members. He will give a recap of the cleanup weekend and garage sales. Jim Bergeron will write an article about the Community Emergency Response Team (CERT) sponsored by the El Paso County Sheriff’s office, and Jim Zalmanek plans to have his paper about the Association fund balance finished by then.
Director David Weber is still working on a letter head stationery idea that he will present to Board members for suggestions. He also feels he has over 100 e-mail addresses for residents and will write an article in the newsletter asking for more so future newsletters and/or emergency notices can be sent out electronically. Residents will also be asked to contact the Forest View Estates Water Management Company requesting e-mail messages be sent directly to them so there is no duplication with the same notice being sent by David Weber.
{tab=New Business}New Business:
With the recent Waldo Canyon fire, there was much discussion concerning fire mitigation on the Ranch, which has been discussed in previous meetings. The Board also received an e-mail from resident Elizabeth Lonnquist regarding fire mitigation, tax breaks, a possible grant for a wood chipper and a Community Wildfire Protection Plan.
President McGuire has talked at length with Dave Root, District Forrester and ACC Frank Chuba has also researched plans and possible grants for chippers (the deadline for applying has passed). The grants come from federal money that is then administered by states and comes under Community Wildfire Protection Plans. Director Jim Zalmanek has had discussions with the Palmer Lake Fire Department and they do have a Fire Protection Plan on file. El Paso County has an overall plan for the county, but it is not specific for Red Rock Ranch- however, the Ranch could possibly adapt ideas from that plan just for the Ranch. Director Jim Zalmanek said he will try to obtain a County umbrella plan that might cover the Ranch with some implementation. Resident Sharon Williams is collecting data on fire mitigation which she will share with President McGuire for presentation at a Board meeting.
The President also reported that Mount Herman Road has been closed while the Forest Service cuts a swath from the top of Mount Herman to Douglas County.
It was agreed by all that fire mitigation is a community responsibility and not just for the members on the RRRHOA to solve. We can offer advice and help with plans, but residents have to follow through.
Resident David Troudt sent a message to the Board that said he felt a decal or magnetic sign on automobiles concerning a neighborhood security presence would be useful. The Board discussed the idea and felt it was not appropriate for Red Rock Ranch.
{tab=Adjournment}
With no further business to discuss, the meeting was adjourned at 2011 on a motion by Fred Lanyon, seconded by Jim Zalmanek and carried unanimously by the Board.
The next regularly scheduled meeting will be at 1900 on Monday, 13 August 2012 at the Tri Lakes Cares building, 235 Jefferson Street in Monument.
Respectfully submitted,
Secretary/Recorder, RRRHOA
Note: Minutes are in draft form until approved by the RRRHOA Association Board at the 13 August 2012 meeting.
