Meeting Minutes

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Written by: RRRHOA

Category: Board of Director Meeting Minutes

Published: 14 May 2024

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RRRHOA Monthly Board Meeting                                                          March 11, 2024

 Meeting Location: Zoom meeting.  Meeting was called to order by President Lonnquist at 7:07pm

Board members in attendance: President Lonnquist, Director Pheteplace, Director Quinlan, Director Kittleson, Director Guy, Vice President Miller, Treasurer Griffith and Director Williams.  Director Jones was absent.

Resident guests in Attendance: Mr. Nowacki, Mr. Pryor and John “Caz” Mihlbachler

Mr. Craig Williams agreed to sit on the HOA Board, filling a vacant Director seat until the April Member meeting where he will run for election.   He shared a bit about himself and Director Pheteplace made a motion to approve and Vice President Miller made the second and the Board approved the nomination unanimously. 

Architectural Control:  There was discussion about the Stelzner’s playhouse.  Director Kittleson made a motion to approve the ACC request and Treasurer Griffith made the second.  The board approved the request unanimously. 

There was discussion regarding John Mihlbachler’s garage.  Mr. Mihlbachler answered several questions and Director Pheteplace made a motion to approve the ACC request.  Vice President Miller made the second and the board unanimously approved he request pending payment by Mr. Mihlbachler.

Approval of the minutes:  Treasurer Griffith made a motion to approve the February meeting minutes, Vice President Miller made the second.  The February meeting minutes were approved and will be posted to the RRR HOA website. 

Treasurer’s report: Treasurer Griffith reviewed the February report as he was absent at the last meeting.  Beginning balance was $27536.91, there were no expenses, Deposits were $716 insurance refund, $275 in HOA contributions, $25 ACC fee and 24 cents in interest.  Ending balance was $28553.15.  Vice President Miller made a motion to approve the February Treasurer’s report and Director Pheteplace made the second.  The February Treasurer’s report was unanimously approved.

Treasurer Griffith reviewed the March report.  Beginning balance was $28553.15. Expenses were $10 for Web site maintenance, $10 Secretary of State, $55 NEPCO dues.  Deposits were $150 HOA contributions, $26.55 insurance refund, 23 cents interest.  Ending balance was $28654.93.  Director Guy made a motion to approve the March Treasurer’s report and Director Kittleson made the second.  The March Treasurer’s report was approved unanimously.

Treasurer Griffith made an adjustment to the 2024 budget.  $100 was added to website maintenance and $100 was removed from the Tri Lakes Cares donation.  Vice President Miller made a motion to approve the budget adjustment and Director Pheteplace made the second.  The budget adjustment was approved- Director Kittleson abstained as she had stepped away.

Old Business:  

Web Site:  Director Guy will update the website and post the meeting minutes when they have been approved by the board.

Firewise:  Monument Fire Department will hold a sign up for chipping dates beginning on March 16 at 10:00 AM.

We should be able to secure two chipping dates with the fire department.  There will be a controlled burn along Mt. Herman Road in May or June.

Park: Vice President Miller and Mrs. McKean are working on the park plan.  Resurfacing of the tennis courts would be 10’s of thousands of dollars.  They are looking into costs for filling cracks and repainting the tennis court for pickle ball and tennis.  They will present the plan at the member meeting in April.

Forest View Acres Water District:  Next meeting March 27.

New Developments:  There was discussion on the proposed development Red Rock Acres. 

NEWSLETTER: Treasurer Griffith made a motion to approve the annual newsletter and Vice President Miller made the second.  The newsletter was unanimously approved and will be sent out in the next week or two.

NEW Business:

Member meeting will be held April 22, 2024 at 7:00pm at the Monument Chamber of Commerce, 166 second street.  Doors open at 6:30pm.  The vote counters will be selected from the audience at the meeting.  There will be an election for 3 Board of Director seats. Member meeting minutes need to be approved by a majority of the member meeting quorum.

Vice President Miler made a motion to approve the homeowner correspondence responses and Director Pheteplace made the second.  The homeowner correspondence was approved unanimously.

Homeowner correspondence to the Board:

Feb/March home owner correspondence for Board meeting

Feb/Mar correspondence to/from Board for Mar Board meeting

1. Board email blast sent 13 Feb, RRR HOA Meeting Rules and Standards of Conduct policy for comment.
2. Furrer 16 Feb email, HOA dues statement. Board email sent to Mr. Furrer 16 Feb.  CLOSED
3. Yack 19 Feb email, Blast email. Board response 19 Feb.  CLOSED
4. Nowacki 19 Feb email, Rules of Conduct Policy – Eviction from Zoom. Board email 12 Mar.  CLOSED
5. Mihlbachler 20 Feb ACC request. CLOSED
6. Stelzner 22 Feb email, Playhouse on 18655 Pike View. CLOSED
7. Pryor 26 Feb email, Meeting Rules and Conduct comments. Board email acknowledgement sent 28 Feb.  Board email 12 Mar. CLOSED
8. Yack 26 Feb email to HOA Vice President, Executive sessions. Board email sent 4 Mar and 12 Mar.  CLOSED
9. Yack 26 Feb email to HOA President, RE: Red Rock Ranch HOA email blast. Board email sent 28 Feb.  CLOSED
10. Yack 28 Feb email to HOA President, Paving for 2024. Information about paving near Mt Herman road.  Noted
11. Pryor 28 Feb email to HOA President, Re: Message sent from RRR HOA Membership Meeting April 17 – 7PM. Board email acknowledgement sent 28 Feb.  Board email 12 Mar.  CLOSED
12. Pryor 29 Feb email, Resolution. Previously addressed at Feb Board meeting. Board email 12 Mar.  CLOSED
13. Yack 7 Mar email, Code of Conduct Feedback. Board acknowledgement 7 Mar.  Board email 12 Mar.  CLOSED

 RRR HOA Meeting Rules of Conduct: The Rules of Conduct policy will be posted on the RRR HOA website and emailed to members who have provided their email address for a 30-day review. DRAFT RRRHOA Board Meeting Rules and Standards of Conduct Policy for 30-day review DRAFT

11 March 2024

Overview: The goal and purpose of these Meeting Rules and Standards of Conduct is to encourage RRRHOA Member participation and foster an environment of mutual respect and cooperation as both Board members, RRRHOA Members, and guests of the RRRHOA participate in RRRHOA Board meetings. Except for Executive sessions, Board meetings are open to RRRHOA Members and a RRRHOA Member’s representative designated in writing by that Member.  All meetings shall be conducted in accordance with the most recent version of Robert’s Rules of Order.

HOA Members and guests speaking at Board meetings:

1) The meeting agenda needs to be the priority of meeting.
2) The President will assign a time allotment for the HOA Members and guests to speak. 
     a) HOA Members and guests should plan to stop talking at the end of their time allotment.
     b) If needed, HOA Members and guests may request additional time from the President, and the President may grant or deny more time.
     c) Unused time from one HOA Member or guest cannot be given to another HOA Member or guest.

3) HOA Members and guests may speak at the meeting:
  a) After being acknowledged by the President.
  b) For up to 3 minutes after the Board has completed their discussion of an agenda item and before the Board votes on the   agenda item.
  c) For up to 3 minutes during the open forum/new business portion of the meeting.
  d) For up to 15 minutes after requesting to be placed on the meeting agenda at least 3 days prior to the Board meeting, provided those materials are received at least 3 days prior to the meeting.
  e) The time required to respond to Board questions is not counted against the HOA Member’s or guest’s allotted time.
4) HOA Members and guests must provide the following:
     a)HOA Members and guests must be physically present at the meeting or logged on for a Zoom/Webex type meeting. As a courtesy to the Zoom/Webex meeting participants providing a video image would be appreciated.
     b)Memes and/or filters may not be used by HOA Members or guests
     c) HOA Members or guests must identify themselves, their address, and identify themselves as being members of the RRRHOA (if applicable).
     d) If an HOA Member or guest has material to submit and discuss with the Board, those documents must be submitted at least three days prior to the scheduled meeting date in pdf form so the Board can review and may be prepared to discuss the subject and ask questions to the HOA Member or guest. This can be sent through the USPS or if a request to send materials is sent through the website, and an email may be provided.
5) All audio, video, and media presentations during the meeting will be controlled by the Board and Officers.

 Board Members speaking at meetings:
   1) Board member may request a time allotment from the President to speak on a topic or ask questions to an HOA Member or guest.
   2) The President may set the time limit for the Board to discuss or debate any topic during a meeting. The President can also extend the time on any topic at the current meeting or into the next meeting if needed.
   3) Board members addressed by an HOA Member or guest with a question will respond to the question or advise when a response will be provided.

 Board Members, HOA Members, and guest conduct at meetings:

1. If the President provides a time allotment to a Board Member, HOA Member, or guest to speak, the expectation is the Board member, HOA Member, or guest will not be interrupted during that time slot except by the President for special circumstances.
2. Any Board Member, HOA Member, or guest who is disrespectful, disruptive, or interruptive during a meeting will get 1 warning maximum from the President prior to being removed from the meeting. Should the Board Member, HOA Member, or guest not comply, the meeting may be adjourned.
3. Any Board Member, HOA Member, or guest that threatens the Board, Board member(s), HOA Member(s), or a guest can be removed by the President with no prior warnings. Should the Board Member, HOA Member, or guest not comply, the meeting may be adjourned.

Resident concerns:

Mr. Nowacki expressed concern about members not seeing written correspondence to the board.  Vice President Miller explained the Board is following Colorado law regarding correspondence to the Board.  Specifically, Colorado Revised Nonprofit Corporation Act, Article 7-136-101/102 states that member correspondence to the Board is not releasable to members.

Mr. Nowacki would like to see a letter of candidacy for candidates running for board seats and would like clarification on appointed members. He also suggested creating a committee to avoid having to wait a year to approve the member meeting minutes.

Member meeting minutes must be approved by a majority of the members.  The members only meet once a year.

Mr. Pryor expressed concern about vacant board positions being filled without notification to members.  The RRRHOA Covenants give the Board the authority to fill vacant Board positions.  The covenants do not require the Board to notify members before filling a vacant Board position.

Mr. Pryor pointed out that the member meeting date is incorrect on the website.  The Board recently revised the meeting date because of facility availability.  Consequently, it may take a few days for the HOA webmaster to update the website.

Round the room:  Treasurer Griffith advised that The Corporate Transparency Act may affect HOA’s. PII for each board member may be required by the end of the year.

President Lonnquist advised of a bill (HB24-1152) that addresses Accessory Dwelling Units (ADU).  This bill may not apply to high fire danger areas, like RRR. 

Next Meeting: April 22, 2024

2024 dates:    January 8                      February 12                              March 11                       April 22

                        May13                           June 8 meeting & picnic              July 8                           August 12

                        September 9                 October 14                                November 11                 December 9

Large garbage day June 15. 

Vice President Miller made a motion to adjourn the meeting and Treasurer Griffith made the second.  The Board unanimously approved adjournment.  President Lonnquist adjourned the meeting at 8:25 pm.

Details

Written by: Kevin Guy

Category: Board of Director Meeting Minutes

Published: 11 March 2024

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RRRHOA Montyly Board Meeting                                                          February 12, 2024

 An Executive Session was held at 6pm on February 12 with consents to legal issues surrounding ACC rules.

Meeting Location: Zoom meeting.  Meeting was called to order by President Lonnquist at 7:01pm

Board members in attendance: President Lonnquist, Director Pheteplace, Director Quinlan, Director Kittleson, Director Guy, Vice President Miller and Director Jones.

Resident guests in Attendance: Mr. Nowacki

Vice President Miller nominated Mr. Chris Jones to the Board.  Director Pheteplace made the second and the Board approved the nomination unanimously.  Director Jones will be on the Board until the elections at the annual member meeting.

Architectural Control:  There was discussion about the placement of the Stelzner’s playhouse.  It was decided that the Board will send the Stelzner’s another letter letting them know the request will not be approved and give them several suggestions to make the playhouse compliant with ACC requirements. Director Quinlan made a motion to approve sending the letter, Director Kittleson made the second and the motion was approved.  Director Jones abstained.

Approval of the minutes:  Vice President Miller made a motion to approve the January meeting minutes, Director Quinlan made the second.  The January meeting minutes were approved and will be posted to the RRR HOA website.  Director Jones abstained.

Treasurer’s report: Treasurer Griffith was absent and will review the Monthly Treasurer’s report at the next meeting.

Old Business:  

Web Site:  Director Guy will post NDA form to request the 2021 settlement agreement.  It can be found under the Information tab, downloadable documents, on the RRRHOA website (rrrhoa.org).  Director Guy will also post the Special Meeting Minutes.

Firewise:  The FireWise Committee is waiting for the Fire Department chipping schedule. Fire Adapted Colorado (FACO) is offering a 6-week program called Wildfire Neighborhood Ambassadors - 6 modules starting Feb. 21, 2024.  It is a free program via Zoom. 

Liability Insurance: New insurance is in place.

Forest View Acres Water District:  Next meeting January 28

New Developments:  There was discussion on the proposed development Red Rock Acres. 

NEW Business:

NEWSLETTER: The annual HOA Newsletter will be mailed to all members in March.

GARBAGE COLLECTION: There was discussion regarding the possibility of organizing a group rate for the HOA members for garbage collection.  No decisions were made.  Action Item: Director Pheteplace and President Lonnquist will gather more information.

Homeowner correspondence to the Board:

Jan/Feb home owner correspondence for Feb Board meeting

 Mr. Nowacki 2 Jan email, RRR Sep 11 Meeting Minutes – Board Concerns (2). Mr. Nowacki expressed his concern about a “bullying” statement made by a Board member. The Board sent Mr. Nowacki an email on 2 Jan the issue.  This issue was addressed at the Jan Board meeting – CLOSED. 

1. Mr. Nowacki 2 Jan email, RRRBOD Minutes Inaccuracies Inconsistencies and Omissions – Record. The Board thanks Mr. Nowacki for his views on Recording ZOOM meetings for more accurate minutes. - CLOSED
2. Mr. Nowacki 2 Jan email, RRRBOD Email, Correspondence, Contact Issues. Mr. Nowacki points out concerns with the Board’s correspondence system.  Sending a letter to the Board is an option to remedy your concern. - CLOSED
3. Mr. Pryor 2 Jan email, November meeting minutes. Mr. Pryor comments about the minutes are noted.  The Board will no longer respond to Mr. Pryor on CRS 38 except for the 5 status that apply to the RRR HOA. - CLOSED
4. Mrs. Yack 3 Jan email, Homeowner email list management. The Board thanks the Yack’s for suggesting a management tool the Board might find useful, however we have security concerns about the tool. - CLOSED
5. Mr. Pryor 3 Jan email, Special meetings. Mr. Pryor was advised at Jan meeting he referred to the wrong CRS and therefore his request was not valid.  He was advised to resubmit the request referencing the correct statute.  The Board sent him an email on 5 Jan advising him the same – CLOSED 
6. Mr. Nowacki 4 Jan email, RRRBOD Document Review Request. Mr. Nowacki requested additional documents from the Board.  Mrs. Lonnquist indicated such documents may exist, but the Board has no direct knowledge that any such documentation regarding the bus stop does exists.  Further, the HOA does not maintain an Asset Register. - CLOSED
7. Mr. Pryor 9 Jan email, Response to statement. This was discussed at Dec Board meeting.  The Board will only address the 5 CCIOA statutes that apply to RRR HOA.  CLOSED
8. Mr. Yack 9 Jan email, Mailchimp FYI. The Board thanks the Yack’s for their clarification about Mailchimp security.  CLOSED
9. Mr. Pryor 10 Jan email, Harassment. The Board acknowledges Mr. Pryor’s views regarding harassment - CLOSED
10. Mr. Pryor 10 Jan email, Park Committee meetings. No additional committee meetings planed.  The Board sent Mr. Pryor an email on 14 Jan advising him accordingly. – CLOSED 
11. Mr. Pryor 14 Jan email, Re: Email. The Board suggests using USPS for correspondence that requires attachments.  Correspondence to the Board will be listed in the minutes beginning in February. - CLOSED
12. Mr. Pryor 19 Jan email, Special Meeting Minutes. The July Special meeting minutes will be posted in February. - CLOSED
13. Mr. Pryor 19 Jan email, Re: Email. The Board suggests using USPS for correspondence that requires attachments.  Correspondence to the Board will be listed in the minutes beginning in February. - CLOSED
14. Mr. Pryor 21 Jan email, Information. Board members are receiving all correspondence. - CLOSED
15. Mr. Nowacki 26, Settlement Agreement Request Follow-up. The NDA has been received. - CLOSED
16. Mr. Pryor 30 Jan email, Messages. Mr. Pryor was sent an email on 30 Jan confirming his email was received. - CLOSED
17. Mr. Nowacki 30 Jan email, Bully? Removal from ZOOM?. The Board will submit the Meeting Rules and Standards of Conduct policy via an email by those who requested email notification on policy changes and in the Feb meeting minutes. - CLOSED
18. Mr. & Mrs. Mutz 3 Feb, Repair driveway. They were sent an email on 3 Feb advising the county is responsible for the damage. - CLOSED

RRR HOA Meeting Rules of Conduct: The Rules of Conduct policy will be posted on the RRR HOA website and emailed to members who have provided their email address for a 30-day review.  Director Pheteplace made a motion to approve the policy and Director Jones made the second.  The policy was approved unanimously.

Resident concerns:

Mr. Nowacki is concerned about preservation and sharing of member correspondence.   Action Item: Board will evaluate if it is legal  to share member correspondence.

Mr. Nowacki sent an email through the HOA website on February 3.  Board did not receive, Mr. Nowacki will resend.

Round the room:  Director Quinlan brought up the option of in person meetings.  There was discussion about possible locations to hold meeting.  No decisions were made, meetings will continue to be via Zoom.

Next Meeting: March 11, 2024

2024 dates:    January 8                      February 12                              March 11                       April 22

                        May13                           June 8 meeting & picnic              July 8                           August 12

                        September 9                 October 14                                November 11                 December 9

Large garbage day June 15. 

 Director Guy made a motion to adjourn the meeting and Vice President Miller made the second.  The Board unanimously approved adjournment.  President Lonnquist adjourned the meeting at 8:08 pm.

Rules of Conduct Policy for 30-day review:

Overview:The goal and purpose of these Meeting Rules and Standards of Conduct is to foster an environment of mutual respect and cooperation as both Board members and Guests of the RRHOA participate in RRRHOA Board meetings.

Guests Speaking at Board meetings:

1. The Meeting Agenda needs to be the priority of meeting.
2. The President will assign a time allotment for the Guest to speak.
   1. The Guest should plan to stop talking at the end of their time allotment.
   2. If needed, the Guest may request additional time from the President, and the President may grant or deny more time.
   3. Unused time from one Guest cannot be given to another Guest.
3. Guests may speak at the meeting:
   1. After being acknowledged by the President.
   2. For up to 3 minutes after the Board has completed their discussion of an agenda item and before the Board votes on the agenda item.
   3. For up to 3 minutes during the open forum/new business portion of the meeting.
   4. For up to 15 minutes after requesting to be placed on the meeting agenda at least 3 days prior to the Board meeting. Any materials they want to present will be provided at least 3 days prior to the meeting.
   5. The time required to respond to Board questions is not counted against the Guest’s allotted time.
4. Guests must provide the following:
   1. The Guest must be physically present at the meeting or logged on for a Zoom/WebEx type meeting. As a courtesy to the Zoom/WebEx meeting participants providing a video image would be appreciated.
   2. Memes and/or filters may not be used by the Guest.
   3. Guest must identify themselves, their address, and identify themselves as being members of the RRRHOA (if applicable).
   4. If a Guest has material to submit and discuss with the Board, those documents must be submitted at least one week prior to the scheduled meeting date in pdf form so the Board can review and be prepared to discuss the subject and ask questions to the Guest.
5. All audio, video, and media presentations during the meeting will be controlled by the Board and Officers.

Board Members speaking at meetings:

1. A Board member may request a time allotment from the President to speak on a topic or ask questions to a Guest.
2. The President may set the time limit for the Board to discuss or debate any topic during a meeting. The President can also extend the time on any topic at the current meeting or into the next meeting if needed.
3. Board members addressed by a guest with a question will respond to the question or advise when a response will be provided.

Board members and Guest Conduct at Meeting:

1. If the President provides a time allotment to a Board member or Guest to speak, the expectation is the Board member or Guest will not be interrupted during that time slot except by the President for special circumstances.
2. Any Board member or Guest who is disrespectful, disruptive, or interruptive during a meeting will get a maximum of 2 warnings from the President prior to being evicted.
3. Any Board member or Guest that threatens (including legal threats) the Board, Board member(s), or a Guest can be evicted by the President with no prior warnings.

Details

Written by: Kevin Guy

Category: Board of Director Meeting Minutes

Published: 11 March 2024

Hits: 1586

RRRHOA Montyly Board Meeting                                                          January 8, 2024

 Meeting Location: Zoom meeting.  Meeting was called to order by President Lonnquist at 7:02pm

Board members in attendance: President Lonnquist, Director Pheteplace, Director Quinlan, Director Kittleson, Treasurer Griffith, Director Guy and Vice President Miller.

Resident guests in Attendance: Mr. Nowacki, Mr. Dermody and Mr. Pryor.

Architectural Control:  Mr. Demody requests architectural approval for a circular driveway and landscaping. He reviewed his proposal with the county and he meets all of the requirements. Director Kittleson made a motion to approve the request pending receipt of $25.  Director Griffith made 2^nd and the request was approved unanimously, pending receipt of $25.

Approval of the minutes:  Vice President Miller made a motion to approve the December meeting minutes, Treasurer Griffith made the second.  The December meeting minutes were approved unanimously and will be posted to the RRR HOA website.                        

Treasurer’s report: Treasurer Griffith presented the monthly Treasurers Report.  Beginning balance was $27,486.68.  Additions were 23 cents bank interest and $50.00 in ACC fees.   Expenditures were $0.  Ending balance is $27,536.91. Included in the ending balance is $399.01 carried over for FireWise. Director Pheteplace made a motion to approve the January Treasurers report and Director Kittleson made the second. The January Treasurers Report was unanimously approved.  Treasurer Griffith presented a budget vs. actual report for 2023.  $3600 that was in the 2023 budget was not spent due to no legal fees, picnic cancelled due to inclement weather, ranch clean up was postponed to 2024. The HOA received $1995.00 more than anticipated for Member dues.  Director Guy made a motion to approve the budget vs. actual report and Vice President Miller made the second.  The budget vs. actual report was unanimously approved. Treasurer Griffith presented the proposed budget for 2024. Estimated income of $8700 from member dues and $1000 from Acc fees.  Estimated expenses of $9700.  Director Kittleson made a motion to approve the proposed budget for 2024 and Director Guy made the second.  The 2024 proposed budget was unanimously approved by the Board.  The budget will be presented to the members at the member meeting in April for their approval.

Old Business:  

Thanks to Director Pheteplace and President Lonnquist for putting up holiday decorations at the park. 

Thanks to Dave Pheteplace for fixing the fence at the entrance to the park.

Web Site:  Post safety announcement, Welcome 2024 note, NDA process.

There was discussion whether or not to post emails sent to the board from members.  The discussion centered on a liability issue and the Board concluded the risk was not worth it.  Therefore, Vice President Miller made a motion to not post the emails and Director Kittleson made the second.  The Board voted unanimously to not post the emails.

Vice President Miller made a motion to post an article about Carbon Monoxide and Treasurer Griffith made the second.  Posting this article on the website was unanimously approved.

There was discussion on how long to leave articles on the website.  Director Quinlan made a motion to delete articles after one year and Treasurer Griffith made the second.  It was unanimously approved.

Firewise:  FireWise is certified for 2023-2024

 Liability Insurance: New insurance is in place, should receive refund for previous policy.

 Forest View Acres Water District:  Next meeting January 24

New Developments:  Red Rock Acres; looking for inclusion in the water district in January.

NEW Business:

Vice President Miller stated Mr. Nowacki raised a concern about a former Board member’s personal reason for resigning from the Board and another Board member’s comments related to those personal views.  Furthermore, he went to suggest she “…should explain her concern at the Jan 8 meeting and provide us with an example of what she considers to be harassment and behaviors that cause anxiety and fear.”  What better example of harassment is there than Mr. Nowacki’s own words above.  It is not the responsibility of any Board member to clarify or justify their personal reasons for resigning.  The words speak for themselves.  These personal views are unrelated to the business of the Board and do not impact any business of the Board.   Therefore, the Board considers this issue is closed.  “Per your request Mr. Nowacki this concern is not valid; you can close out your inquiry.

President Lonnquist asked for articles for the annual newsletter be submitted by February.  Vice President Miller will submit an article on FireWise for the newsletter.  Treasurer Griffith will submit an article on Finance for the newsletter.

Homeowner correspondence to the Board:

Mr. Pryor:  Vice President Miller stated that Mr. Pryor’s reference to Colorado Revised Statute 38-33.3-308 is the wrong statute for being informed about Board meetings.  Therefore, his request is not valid as he did not cite the correct statute.  The Colorado Revised Nonprofit Corporation Act as of August 9, 2022, with a few exceptions, is the appropriate statute for this Board.

 Mr. Nowacki:  Mr. Nowacki feels he has not received adequate financial information. 

There was discussion about what the Board has already supplied to Mr. Nowacki.  Mr. Nowacki interrupted the speaker several times and was asked to stop.  He continued to interrupt and made several disrespectful comments to the Board.  Director Kittleson asked if his comments were Bullying.  President Lonnquist asked Mr. Nowacki to leave the meeting as he was being disruptive.  He refused.  The Zoom administrator removed Mr. Nowacki from the zoom call and the meeting continued.

Resident concerns:

Mr. Pryor inquired about repairs that were slated to be done “immediately” don’t seem to be done yet.

Mr. Pryor asked to see the minutes from a Special meeting on July 3.

President Lonnquist replied that the repairs will be done as soon as possible and the July 3 minutes will be posted to website.

Round the room:  Vice President Miller will provide an update to the park master plan at the February meeting.  Thank you to Mrs. Yack for sending information regarding an email management system.  There is concern about third party access to homeowners’ emails. 

Director Quinlan would like to go back to in person meetings.  There was discussion about this and no conclusion was made.

Director Guy inquired about reaching out to trash services for information on group rate.  President Lonnquist and Director Pheteplace will follow.

Next Meeting: February 12, 2024

2024 dates:    January 8                      February 12                              March 11                       April 15 or 16

                        May13                           June 8 meeting & picnic              July 8                           August 12

                        September 9                 October 14                                November 11                 December 9

Large garbage day June 15. 

Treasurer Griffith made a motion to adjourn the meeting and Director Quinlan made the second.  The Board unanimously approved adjournment.  President Lonnquist adjourned the meeting at 8:24 pm.

Details

Written by: Kevin Guy

Category: Board of Director Meeting Minutes

Published: 12 February 2024

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July 3, 2023 Red Rock Ranch Homeowners Association Board Special Meeting

Zoom meeting called to order by President Beth Lonnquist at 7:04pm.

Board members present:  Kevin Guy, Julie Pheteplace, Laura Quinlan, Mark Fears and Beth Lonnquist

President Beth Lonnquist asked if anyone had any concerns or comments regarding the verbiage in the covenant change vote for determining whether or not hen chickens should be allowed in the HOA.  There were none.

Mark Fears made a motion to approve the verbiage in the covenant change ballot.  Kevin Guy made the 2^nd and it was unanimously approved.

Julie Pheteplace made a motion to adjourn the meeting.  Mark Fears made the second.

President Beth Lonnquist adjourned the meeting at 7:08pm.