Meeting Minutes
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Red Rock Ranch Homeowners Association Monthly Meeting
09 January 2012
Presiding: Kelly McGuire
Present: Kelly McGuire, Bill Martin, Jim Bergeron, Frank Chuba, Fred Lanyon
Guests: None
Meeting called to order at 1902.
The minutes of the 12 December 2011 meeting were read and amended to correct a statement under New Business concerning the dumpster issue. President Kelly McGuire said that Baldwin who has provided dumpsters in the past “may or may not discontinue business”. Additionally, President McGuire spoke with Brian Beland at Tri Lakes Disposal about possible service and a competitive bid and not the disposal site on Washington Street as written in the December minutes. The amended minutes were unanimously approved following a motion by Frank Chuba and a second by Fred Lanyon.
{tab=Treasurer's Report}Treasurer’s Report:
Bank balance is $14,432.54. There have been four voluntary donations amounting to $70.00.
The Treasurer’s Report was accepted following a motion by Fred Lanyon and a second by Frank Chuba.
The 2011 Annual Treasurer’s Report is printed on the last page.
{tab=Arch Control}Architectural Control:
Nothing to report since the December meeting.
{tab=Old Business}Old Business:
President Kelly McGuire reported on his research into bags for disposal that can be purchased at Waste Management or stores such as Home Depot. Waste Management also charges a pickup fee for the bags. The cost of bags and pickup fee far exceeds the rate the Association now pays for dumpsters, so it was agreed to forgo the bags at this time. For anyone interested, the information about collection bags can be accessed at thebagster.com.
The subject of moving the location for future RRRHOA meetings was delayed since the full Board of Directors was not present at this meeting and it was decided such an important decision should have full attendance.{tab=New Business}New Business:
The bi-monthly NEPCO meeting will be held on Saturday, 14 January 2012 in the Monument Town Hall from 1000 to 1200. Minutes of these meetings are posted on the Association website.
The newsletter will be printed and mailed by Tri Lakes Printing with a target date of the third week in February. President McGuire will have articles concerning the Ranch wide garage sale, mulching, and dumpster dates. Architectural Chairman Frank Chuba will submit an article about his office and Jim Bergeron will write about openings being available on the Board of Directors. Board members are also encouraged to add to the newsletter and submit them to Director David Weber for publication.
President McGuire said he would like to discuss at the February meeting the proposed budget that was submitted to all members by Director David Weber.
With no further business to discuss, the meeting was adjourned at 1938 on a motion by Fred Lanyon and a second by Frank Chuba.
The next regularly scheduled meeting will be at 1900 on Monday, 13 February 2012 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
Please Note: These minutes are in draft form only until approved by the RRRHOA Board at the 13 February 2012 meeting.
The Annual 2011 HOA Report as of 31 December 2011
Beginning Balance as of 01 January 2011 $13,068.97
Income:
Voluntary Donations 4,890.00
Architectural Control Fees 1,309.00
Interest 32.38
Total Income: 6,231.38
Expenses:
SCA Insurance 1,839.00
Baldwin Dumpster 1,100.00
Elk Creek Mowing 470.00
Tri-Lakes Printing 468.69
Annual Picnic Banners 258.62
Animal Removal 225.00
Tri Lakes Cares 200.00
Stamps and Envelopes 101.50
Safe Deposit Box Rental 94.00
Picnic Expense 77.43
NEPCO Association 70.00
Water Usage 23.57
State License Renewal 10.00
Total Expense: 4,937.81
Ending Balance as of 31 December 2011: $14,362.54
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Red Rock Ranch Homeowners Association Monthly Meeting
12 December 2011
Presiding: Kelly McGuire
Present: Kelly McGuire, Bill Martin, Jim Bergeron, Jim Zalmanek, Frank Chuba, David Weber, Craig Ketels
Guests: P. K. Robinson
Meeting called to order at 1900.
The minutes of the 14 November 2011 meeting were read and unanimously approved as written following a motion by Frank Chuba and a second by Bill Martin.
{tab=Treasurer's Report}Treasurer’s Report:
The balance is $14,360.09. There have been 129 voluntary donations amounting to $4,915. Expenses amount to $4,927.91. Architectural control fees amount to $1299.00.
The Treasurer’s Report was accepted following a motion by Craig Ketels and a second by David Weber.
{tab=Arch Control}Architectural Control:
Chairman Frank Chuba reports there were no new requests for the month.
{tab=Old Business}Old Business:
P. K. Robinson wondered if easements and water runoff are taken into consideration when approving new projects, such as the shed approved at the November meeting. He was told that all plans are looked at in detail when submitted to the Architectural Control Committee and must have El Paso County Regional Building permits before proceeding.
{tab=New Business}New Business:
President Kelly McGuire stated that he has discussed obtaining dumpsters from our local Monument disposal site at 856 North Washington Street. The company that has supplied dumpsters in the past for the annual spring clean-up may be going out of business, so an alternate provider may be necessary.
Frank Chuba mentioned that Waste Management has advertised canvas bags that are spread out on the ground and picked up by a crane when filled with trash. Director Craig Ketels said he would be concerned with strong winds in the area that might blow trash around before it is picked up. President McGuire said he will check with Waste Management about the bags and report back to the Board.
President McGuire asked for input from members about the possibility of moving the meetings back to the Tri Lakes Fire Department on State Highway 105. He said the second Monday of the month is being used by another group, but all Tuesdays and the Mondays other than the second are available. One reason for the move would be the shortage of meeting space at Tri Lakes Cares, especially during food drive periods when the conference room is usually filled with collected food. The fire station would also be closer to the homes of all Board members with the exception of Frank Chuba. President McGuire suggested that the idea be suspended for now while individual Board members gave it some thought and discussion at the next meeting.
With no further business to discuss, the meeting was adjourned at 1930 on a motion by David Weber and a second by Craig Ketels.
The next regularly scheduled meeting will be at 1900 on Monday, 09 January 2012 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
Note: These minutes are in draft form until approved at the 09 January 2012 meeting.
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Red Rock Ranch Homeowners Association Monthly Meeting
14 November 2011
Presiding: Kelly McGuire
Present: Bill Martin, Kelly McGuire, Jim Zalmanek, Jim Bergeron, Frank Chuba, Fred Lanyon, David Weber
Guests: Shauna Barker, P. K. Robinson
The meeting was called to order at 1858 .
Minutes of the 12 September 2011 meeting were read and approved unanimously on a motion by Frank Chuba and a second by Fred Lanyon.
{tab=Treasurer's Report}Treasurer’s Report:
The bank balance is $14,551.64. There have been 128 voluntary donations to date amounting to $4880.00 for an average of $38.13. Architectural Control fees are $1274.00 and interest is $27.48. Total income to date is $6,181.48 and total expenses are $4,673.91. Bills paid include $35 for NEPCO, $500 for liability insurance, $1339 for Directors insurance, and $10 for a filing fee to the State of Colorado Secretary of State.
Treasurer’s report accepted following a motion by David Weber and a second by Fred Lanyon.
{tab=Arch Control}Architectural Control:
Shauna Barker, a renter of the Marisa McMillan property at 18285 Pixie Park Road requested permission to erect a 12 foot by 16 foot storage shed on the property that will match the colors of the house. Drawings were shown and the shed will be nearly invisible from the street. Approval was granted by the Board following a motion by Fred Lanyon and a second by Kelly McGuire. The $25 was paid.
{tab=Old Business}Old Business:
President Kelly McGuire reported that he had discussed the problem concerning dogs as raised by the Horak family at the September meeting. The discussion included neighbor Mrs. Ann Bevis and Mrs. Debbie Horak. Mrs. Horak stated that she will pursue the issue on her own.
{tab=New Business}New Business:
Treasurer Bill Martin brought up an issue for information that pertained to the water system on the Ranch. After a repair in his area and water service was restored, there was a burst of water pressure with sand in the water that ruined his ice maker. He did send a letter to the Forest View Acres Water District management company to see if they carried liability insurance to cover repairs to the ice maker. He requested a reply by 02 December 2011. He will also discuss the matter with water board member Ann Bevis. Jim Bergeron made a suggestion passed on by the Colorado Springs Utilities that following a line repair, homeowners should first run water from an outside faucet for five minutes to flush sand from the line. Guest P. K. Robinson also suggested a water pressure valve inside the house that eliminates sudden bursts of pressure on the water lines. Also mentioned was a full house water filter that eliminates most of the sand that could cause trouble with water heaters and boilers.
With no further business to discuss, the meeting was adjourned at 1927 on a motion by Fred Lanyon and a second by Frank Chuba.
The next regularly scheduled meeting will be at 1900 on Monday, 12 December 2011 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
Please Note: These minutes are in draft form only until approved by the RRRHOA Board at the 12 December 2011 meeting.
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Red Rock Ranch Homeowners Association Monthly Meeting
10 October 2011
The regularly scheduled meeting at 1900 on Monday, 10 October 2011 was not held due to a lack of a quorum of Association members.
The next regularly scheduled meeting will be at 1900 on Monday, 14 November 2011 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA{tab=Treasurer's Report}Treasurer’s Report:
The regularly scheduled meeting at 1900 on Monday, 10 October 2011 was not held due to a lack of a quorum of Association members.
The next regularly scheduled meeting will be at 1900 on Monday, 14 November 2011 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
{tab=Arch Control}Architectural Control:
The regularly scheduled meeting at 1900 on Monday, 10 October 2011 was not held due to a lack of a quorum of Association members.
The next regularly scheduled meeting will be at 1900 on Monday, 14 November 2011 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
{tab=Old Business}Old Business:
The regularly scheduled meeting at 1900 on Monday, 10 October 2011 was not held due to a lack of a quorum of Association members.
The next regularly scheduled meeting will be at 1900 on Monday, 14 November 2011 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
{tab=New Business}New Business:
The regularly scheduled meeting at 1900 on Monday, 10 October 2011 was not held due to a lack of a quorum of Association members.
The next regularly scheduled meeting will be at 1900 on Monday, 14 November 2011 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
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Red Rock Ranch Homeowners Association Monthly Meeting
Annual Picnic/Business Meeting
12 September 2011
Presiding: Kelly McGuire
Present: Bill Martin, Jim Bergeron, Kelly McGuire, Frank Chuba, David Weber, Fred Lanyon
Guests: Debbie and Sonny Horak
The meeting was called to order at 1901.
Minutes of the 13 August 2011 meeting were read and approved unanimously as amended on a motion by Fred Lanyon and a second by Frank Chuba. The amendment was to include Director Craig Ketel’s name to the list of Board members present at the 13 August 2011 meeting
{tab=Treasurer's Report}Treasurer’s Report:
The bank balance is $16,397.19. There have been 120 voluntary donations to date amounting to $4565.00. Architectural Control fees are $1249.00, and interest is $22.03. Total income to date is $5,836.03 and total expenses are $2,482.81. Insurance bills are pending and are usually received in the autumn.
Treasurer’s report accepted following a motion by Fred Lanyon and a second by Frank Chuba.
{tab=Arch Control}Architectural Control:
Chairman Frank Chuba reports no new requests. Treasurer Bill Martin did report a house on Stoneview Road, owned by Dale Elberg, has new shingles being put on the roof. Frank Chuba said he will contact the owner.
{tab=Old Business}Old Business:
None
{tab=New Business}New Business:
President
Kelly McGuire reports that responses to the questionnaire concerning the slash/trash program have been light.
President McGuire also reported that he has had complaints about dogs running loose on the Ranch and defecating in neighbor’s yards. Mr. and Mrs. Horak stated that they have videos and still pictures of loose dogs in their yard and one owner is known by the Horaks. They said they have contacted the particular dog owner who was very pleasant and understanding, but still allows her dog to run free. President McGuire said he knows the owner and will contact her about this situation. However, it was noted that the HOA has no authority in these matters and the proper way to handle the situation is exactly what the Horaks did. If these procedures fail, then calling Animal Control is the next step. In this same vein, it was again noted that an anonymous individual is putting notes in mail boxes in the Aspen Way/Sandstone Road area concerning loose dogs. Contrary to popular belief, the mail box is owned by the homeowner and not the Postal Department, but if someone is disturbing the mail inside the box, then the Postal Service can be involved.
President McGuire plans on publishing a letter via the website to address these concerns and other matters pertinent to homeowners.
It was agreed by the Board to reimburse the Deutchlander family the money they had to pay to have a dead doe removed from their property. The deer had been shot by a small caliber bullet and was found dead near their home. DOW was notified and they felt the doe had two fawns, but efforts to find them were unsuccessful. David Weber made the motion to pay the family and it was seconded by Fred Lanyon.
An e-mail was sent to area residents warning of a bear that killed and partially devoured two small donkeys on the ranch abutting Red Rock Ranch. Fred Lanyon reported that he talked with a ranger who said a sow with two cubs is the suspect and a trap has been set.
Pine beetles in the RRRHOA area are not a problem at this time according to the Colorado State Extension Service. They will not come to the Ranch for a presentation, but will come and examine the area for a fee of $45 per hour. Google has several sites for more information.
President McGuire attended the NEPCO meeting on Saturday, 10 September and said it was a round table discussion. Details of the meeting can be found in the newspaper, Our Community News. Highlights of the meeting:
- Insurance companies plan to have representatives evaluate homes for fire danger.
- Alternative/ renewable energy sources were discussed.
- Renting homes on a weekly basis is against El Paso County codes.
- Homes over 5,000 square feet must have fire suppression systems in place.
- Donala Water District has a xeriscape area for viewing behind the Gleneagle sign.
Treasurer Bill Martin asked about the number of returns on the last letter sent concerning the slash/trash program and President McGuire stated none so far.
Jim Bergeron thanked David Weber on behalf of the Board for raising and lowering the U. S. flag in the Association Park on special occasions, and for the work he has put in developing a long range budget for the Association.
With no further business to discuss, the meeting was adjourned at 1956 on a motion by David Weber and a second by Fred Lanyon.
The next regularly scheduled meeting will be at 1900 on Monday, 10 October 2011 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
Please Note: These minutes are in draft form only until approved by the RRRHOA Board at the 10 October 2011 meeting.
