Meeting Minutes
- Details
- Category: Board of Director Meeting Minutes
- Hits: 2189
{tab=Call To Order}
Presiding: David Weber
Present: Present: Kelly McGuire, Jim Bergeron, Fred Lanyon, Michelle Miller, Frank Chuba
Guests: 30 residents from Red Rock Ranch and surrounding HOA's.
The meeting was called to order by Acting President David Weber at 1900.
The minutes of the 11 January 2016 meeting were read and unanimously approved following a motion by Fred Lanyon and a second by Michelle Miller.
{tab=Treasurer's Report}
Treasurer’s Report: Bank balance is $15,968.13. There have been 8 voluntary donations from residents since the first of the year totaling $300.00. Interest of $1.30 and resident donations add up to $301.10 for a total income since the beginning of the year. Expenses were $24.00 for legal expenses to attorney Lenard Rioth.
Kelly McGuire made a motion to accept the report with a second from Frank Chuba and it was unanimously accepted by Board members present.
{tab=Arch Control}
Architectural Control: Chairman Frank Chuba reported that there are no new requests.
{tab=Special Item}
Before continuing with regular RRRHOA business, the meeting was turned over for a presentation from Monument Town Manager Chris Lowe and Monument Public Works Director Tom Tharnish concerning a proposed 1 and 1/2 million gallon water storage tank that has been rumored about being constructed on the RRRHOA Association Park. Also present were members of Forsgren Associates of Englewood, Colorado who are engineers specializing in building water tanks.
Mr. Lowe and Mr. Tharnish started the presentation by asserting that the rumor about building a water tank on Red Rock Ranch is just that – a rumor! Mr. Lowe stated that the town is looking for a site to build a new tank since the present one on Beacon Lite Road is in need of repair. But he stated further that no site has been chosen at this time and Red Rock Ranch happened to fall within the parameters for altitude set by the engineers. The engineers said they had indeed talked with the Forest View Acres Water District, but they are talking with all HOA’s in the area to inform them of proposed plans for a water tank. Mr. Lowe emphatically stated that any land acquisition would be discussed with an HOA if the land fell within its jurisdiction because Monument wants to be a good neighbor. The question of Monument using the power of eminent domain to acquire land was raised by a resident to which Mr. Lowe tersely answered, “Monument does not do business that way!”
More questions were asked and answered by Mr. Lowe, Mr. Tharnish, and the presenting engineers.
After 45 minutes of questions, some of which were repetitious, President Weber ended the session and thanked all present for the information presented and the interest shown by residents. He then called for a five minute recess so presenters and any residents who wished to leave could do so.
{tab=Old Business}
Old Business: The Recovery House on Spruce Road was again discussed at length. Residents adjoining the house issued complaints such as seeing 14 to 17 cars at a time at the facility that seems in excess for only five clients, who are not even allowed to have vehicles. Beth Lonnquist said the official police report concerning a suicide in the residence at 0900 reported 12 people in the house at the time the police arrived. Hans Zimmerman reported seeing trucks emptying the septic tank numerous times indicating a high usage for just five clients.
Acting President Weber made suggestions pending the return and approval of President Mark Fears:
- Preemptively present facts to the County Commissioners.
- Ask County officials to enforce existing zoning regulations.
- Does state licensure change the way the house is operated?
{tab=New Business}
New Business: It has been noted by several residents that a section of fence around the Association tennis court has been blown over by recent heavy and constant winds. Action has been tabled for the time being until weather conditions improve and a thorough evaluation can be made. One concern would be uprooting planted vines on the fence.
The annual spring cleanup is scheduled for 04, 05 and 06 June 2016. This will be the first time a Monday is included and a Friday deleted so an extra roll-off can be obtained, if needed. In the past, when the roll-offs were filled by Saturday, there would be no delivery of an empty on a Sunday. Additionally, there will be chipping of branches offered to residents and a roll-off will be used for the slash to be hauled away.
The annual picnic/business meeting will be held on Saturday, 27 August 2016 at noon in the Association Park. As in the past, the Association will provide meats, buns and rolls, condiments, paper products and soft drinks. Residents are asked to bring a side dish to share.
{tab=Adjournment}
With no further business to discuss, the meeting was adjourned at 2026 on a motion by David Weber, seconded by Frank Chuba and the motion was carried unanimously.
The next regularly scheduled meeting will be at 1900 on Monday, 11 April 2016 at the Tri Lakes Cares building, 235 Jefferson Street in Monument.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
Note: These minutes are in draft form and are not official since a formal meeting was not held.
- Details
- Category: Board of Director Meeting Minutes
- Hits: 2142
{tab=Call To Order}
Presiding: Mark Fears
Present: Kelly McGuire, Mark Fears, Fred Lanyon, Jim Bergeron
Guests: Gloria Lanyon, Tom Guenther, Keith and Beth Lonnquist, Hans and Hannah Zimmerman, Kevin Guy
The meeting was called to order by President Mark Fears at 1900.
It was noted that only four Board members were present and that does not constitute a quorum, so no votes could be taken. Approval of minutes from the 11 January 2016 meeting will be approved at the next meeting if there is a quorum.
Also noted were the excused absences of Board members, Treasurer David Weber (medical excuse), Architectural Control Chairman Frank Chuba (out of state business) and Director Jim Zalmanek (out of state).
{tab=Treasurer's Report}
Treasurer’s Report: No report
{tab=Arch Control}
Architectural Control: No new requests as noted via e-mail from Chairman Frank Chuba.
{tab=Old Business}
Old Business: None
{tab=New Business}
New Business: President Mark Fears allowed guests to speak, but cautioned that no action could be taken due to a lack of a quorum.
Gloria Lanyon gave a report on her meeting with the staff of Representative Terry Carver regarding the status of the house on Spruce Road that is being used for recovering alcoholics. In the works is a plan to issue the business a state license so action can be taken that El Paso County seems to be reluctant to do.
Tom Guenther reported that to date, no application has been made by Dr. Judith Miller regarding expanding residency at the Spruce Road house for recovering alcoholics.
Resident and Forest View Acres Water Board member Hans Zimmerman reported that the Town of Monument approached the water board at their last meeting about the possibility of erecting a one and a half million gallon water tank on Red Rock Ranch. The location they would like to erect the tank is the Association Nevins Park. Jim Bergeron mentioned that part of the agreement with the Nevins when they deeded the Park to the Homeowners Association was the land would revert back to the Nevins family if it was no longer wanted or needed by the RRRHOA.
Beth Longquist stated that there will be a meeting called “Coffee with Cops” on Friday, 19 February 2016 from 1100 until 1300 at the Owens coffee shop in Mounument. The El Paso County Sheriff sponsors the event.
The next El Paso County Planning Commission meeting will be held at 0900 on Tuesday, 16 February 2016.
{tab=Adjournment}
The next regularly scheduled meeting will be at 1200 on Saturday, 14 March 2016 at the Tri Lakes Cares building, 235 Jefferson Street, Monument.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
Note: These minutes are in draft form and are not official since a formal meeting was not held.
- Details
- Category: Board of Director Meeting Minutes
- Hits: 2130
{tab=Call To Order}
Presiding: Mark Fears
Present: Kelly McGuire, Jim Bergeron, Mark Fears, Fred Lanyon, Frank Chuba, Jim Zalmanek, David Weber
Guests: Tom Guenther, Kathy Baker, Terre and Kevin Christensen, Beth and Keith Lonnquist, Kevin and Cathleen Guy
Meeting called to order at 1900.
The minutes of the 14 December 2015 meeting were read and approved unanimously after a motion by Fred Lanyon and a second by Kelly McGuire.
{tab=Treasurer's Report}
Treasurer’s Report: Bank balance is $16,673.84. There have been two voluntary donations since the first of the year in the amount of $85.00. A $14.50 check was sent to attorney Lenard Rioth for legal fees. Treasurer David Weber used his credit card to pay the annual $10.00 registration fee to the Colorado Secretary of State.
Director Jim Zalmanek made a motion to reimburse Treasurer Weber the $10.00 he paid to the State with a second by Frank Chuba and it was unanimously approved.
The Treasurer’s Report was accepted following a motion by Fred Lanyon and a second by Frank Chuba.
{tab=Arch Control}
Architectural Control: AC Chairman Frank Chuba reports no new applications this month.
The new residents at 18509 Pike View Way have talked with AC Frank Chuba via telephone. They are currently living in California and had questions about erecting solar panels at their new residence which Mr. Chuba answered. They also stated they did not know of RRRHOA covenants and were given the website to obtain them.
{tab=Old Business}
Old Business: None
{tab=New Business}
New Business: President Mark Fears has researched several businesses for prices and availability of roll-offs and chippers for the annual spring cleanup. None offered weekend service that the Association would like to have in the event all roll-offs are filled by Saturday. Treasurer David Weber suggested that having the cleanup on Saturday, Sunday and Monday might be a solution instead of the usual Friday, Saturday and Sunday that were held in past years. President Fears said he would be willing to park his motor home and spend the nights at the Park over the cleanup weekend to prevent illegal dumping that has been a problem in the past.
Jim Bergeron stated that he received a telephone call on Thursday, 07 January from Dave Miller, developer of Forest View Estates that abut Red Rock Ranch. Col. Miller said he had received some queries from his residents about the Courage to Change house on Spruce Road and their concerns about being so close to an alcohol rehabilitation facility. Col. Miller was informed of the status of the facility as of that date, 07 January 2016.
{tab=Guest Comments}
Guests Comments: President Fears asked if the guests had any comments and all responded with a yes. As a group, they said they wanted to discuss the Courage to Change facility on Spruce Road. Each one spoke about findings they found on the internet and checked open legal records plus individual experiences around the neighborhood surrounding the house. Dr. Judith Miller submitted a letter of intent to apply for a license to be able to take in up to 12 clients many weeks ago and now it appears that she will actually submit within a week or two. With the current five clients in a sober home, she does not require a license as long as there is no treatment provided, but apparently her web site lists the facility as a treatment center. The guests spoke of clients hiding behind trees on their properties, littering and trespassing on private property, a young woman from the facility sitting in the middle of Spruce Road in an apparent intoxicated state, told of a sex offender committing suicide from an overdose, and strangers coming to their doors late at night asking for directions to Courage to Change.
The consensus of the group is that they are especially exasperated with the inaction on the part of the planning/zoning commission that refuses to answer their letters and e-mails. The group is asking for help and backing from the HOA in this matter.
President Fears again explained that he has had meetings with Dr. Miller, Representative Terry Carver and attorney Lenard Rioth are in communication with each other, and that the Board would offer the following:
- Wait and see the County response to the application from Dr. Miller for a license.
- The Board will be more proactive and request a meeting with the County Commissioners.
- The Board will compose a letter with input from all members to be sent to Mr. Mark Gephart of the zoning/planning board with copies to the County Commissioners.
{tab=Adjournment}
With no further business to discuss, the meeting was unanimously adjourned at 2029 on a motion by David Weber and a second by Frank Chuba.
The next regularly scheduled meeting will be at 1900 on Monday, 08 February 2016 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
Please Note: These minutes are in draft form only until approved by the RRRHOA Board at the following meeting
- Details
- Category: Board of Director Meeting Minutes
- Hits: 2059
{tab=Call To Order}
Presiding: Mark Fears
Present: Mark Fears, Jim Bergeron, Kelly McGuire, Jim Zalmanek, David Weber, Fred Lanyon
Guests: None
The meeting was called to order by President Mark Fears at 1900.
The minutes of the 09 November 2015 meeting were read and unanimously approved following a motion by Fred Lanyon and a second by David Weber.
{tab=Treasurer's Report}
Treasurer’s Report: Bank balance is $16,613.34. There have been 139 voluntary donations from residents since the first of the year totaling $5,440.00. Income includes Architectural control fees amounting to $160.00 and bank interest amounts to $0.71 for a total income of $160.71 since the last meeting and $5,962.10 year to date. Expenses total $1,349.48 including $1,289 to Philadelphia Insurance Company, $60.00 to Mark Fears for lumber to repair the Park picnic benches, $0.48 to Forest View Acres Water District, and $60.00 for Post Office Box rental fee for a total of $1,349.48 since the last meeting and $3,790.36 year to date. Treasurer David Weber made a motion to donate $200.00 to Tri Lakes Cares as has been the Association custom in past years. That motion was seconded by Fred Lanyon and carried unanimously. Treasurer’s report unanimously accepted following a motion by Fred Lanyon and a second by Jim Zalmanek
{tab=Arch Control}
Architectural Control: Chairman Frank Chuba reported via e-mail that there are no new requests.
{tab=Old Business}
Old Business: None
{tab=New Business}
New Business: President Mark Fears stated that he had been approached by resident Don Leffingwell of 18358 Heavens Place, a section of Forest View Estates, who asked if the residents of that area could join with Red Rock Ranch during the annual spring cleanup. They will be willing to share the cost of the roll-offs. The Board members present had no objections to that request.
The annual spring cleanup was discussed and it was agreed by all present that a slash program should be added. The number of roll-offs needed will be determined by the Board at a later meeting closer to the cleanup time. President Mark Fears also stated that he will research the cost of a chipper and hauling the chipped branches away.
President Mark Fears visited Carla and David Thompson in reference to their letter to the Board that was entered into the November meeting minutes. The Thompsons were not expecting any action on the part of the Board, but did want a letter on record expressing their concerns. They also thanked President Fears for the visit and the offer to help haul trash if needed.
{tab=Adjournment}
With no further business to discuss, the meeting was adjourned at 1924 on a motion by Jim Zalmanek, seconded by Fred Lanyon and the motion was carried unanimously.
The next regularly scheduled meeting will be at 1900 on Monday, 11 January 2016 at the Tri Lakes Cares building, 235 Jefferson Street in Monument.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
Please Note: These minutes are in draft form only until approved by the RRRHOA Board at the 11 January 2016 meeting.
- Details
- Category: Board of Director Meeting Minutes
- Hits: 2022
{tab=Call To Order}
Presiding: Mark Fears
Present: Kelly McGuire, Jim Bergeron, Mark Fears, Fred Lanyon, Frank Chuba, Jim Zalmanek
Guests: None
Meeting called to order at 1900.
The minutes of the 12 October 2015 meeting were read and approved unanimously after a motion by Jim Zalmanek and a second by Fred Lanyon.
{tab=Treasurer's Report}
Treasurer’s Report: Bank balance is $17,802.11. Total income since last meeting is from the Architectural Control in the amount of $25.00. Expenses were $107.50 to Mark Fears for the cost of lumber to repair picnic benches in the Association Park.
The Treasurer’s Report was accepted following a motion by Fred Lanyon and a second by Frank Chuba.
{tab=Arch Control}
Architectural Control: AC Chairman Frank Chuba presented a request for an asphalt driveway relocation from Karla Thompson at 4845 Abo Lane that has El Paso County approval.
AC Chairman also has talked to the Thompson and Horning families about an on-going dispute concerning a chicken wire fence and trash on the Horning property that can be seen by the Thompson’s , but not the Horning’s.
President Mark Fears will attempt to mediate the dispute and offered to haul away the trash with the Horning’s approval. Fred Lanyon and Jim Bergeron volunteered to help with the hauling if it comes to that.
Mary Shakeshaft of 18509 Pike View Way has an interested buyer for her property, but the buyer wants to know if an RV garage is authorized before committing to the sale. RV garages have been authorized on the Ranch, but plans must be submitted for approval as has been done in the past.
{tab=Old Business}
Old Business: Director Fred Lanyon stated that Representative Terry Carver will be meeting with an ad hoc group on 17 November 2015 concerning the “Courage to Change” facility on Spruce Road. The meeting will be held at Wesley Owens’ business next to the Pikes Peak Brewing Company in the Monument Mine Center at 1300. It is open to all who wish to attend.
{tab=New Business}
New Business: None
{tab=Adjournment}
With no further business to discuss, the meeting was unanimously adjourned at 1935 on a motion by Mark Fears and a second by Jim Zalmanek.
The next regularly scheduled meeting will be at 1900 on Monday, 14 December 2015 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
Please Note: These minutes are in draft form only until approved by the RRRHOA Board at the 14 December 2015 meeting.
