Meeting Minutes

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Written by: RRRHOA

Category: Board of Director Meeting Minutes

Published: 10 June 2024

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RRRHOA MONTYLY BOARD MEETING                                                  May 13, 2024

Meeting Location: Zoom meeting. Meeting was called to order by President Lonnquist at 7:01pm

Board members in attendance: President Lonnquist, Secretary Pheteplace, Director Quinlan, Director Guy, Director
Miller, Treasurer Griffith and Vice President Williams and Director Jones.

Resident guests in Attendance: Mr. Pryor.

Officer Appointments: President: Beth Lonnquist. Nominated by Director Pheteplace and second by Director Miller

Vice President: Craig Williams. Nominated by Director Pheteplace and second by Treasurer Griffith. Secretary: Julie
Pheteplace. Nominated by Director Guy and second by Director Miller. Treasurer: Bill Griffith. Nominated by Director Miller and second by Director Guy. All appointments were unanimously approved by the Board.

Architectural Control: No ACC requests were received this month.

Approval of the minutes: The preliminary approval of the April Member meeting minutes was postponed

Treasurer’s report: Treasurer Griffith reviewed the May treasurer’s report. Beginning balance was $28,976.31. There were $4,755.26 in deposits and $188.96 in expenses. The ending balance is $33,542.61. Director Pheteplace made a motion to approve the May balance and Director Guy made the second. The May treasurer’s report was unanimously approved. Treasurer Griffith inquired about investment possibilities with four local banking institutions (Air Academy Credit Union, Community Bank, ENT Credit Union and Wells Fargo bank). There was discussion regarding the options and the board agreed with Treasurer Griffith’s recommendation of transferring $20,000. The accounts are FDIC/NCUA insured and withdrawals can be made at any time with no penalty related to the remaining balance. Director Miller made a motion to approve the transfer and Director Jones made the second. The board unanimously approved the transfer.

OLD BUSINESS:

Web Site: Director Guy will update the website and post the educational article from Altitude Law. Paul Tillotson has
agreed to help with the website. Director Guy made a motion to approve the Altitude law article and Treasurer Griffith
made the second. The board unanimously approved posting the article.

Firewise: Monument Fire Department has given us 2 chipping dates, 29 Jun and 7 Sep. Signup at This email address is being protected from spambots. You need JavaScript enabled to view it..
We need volunteers to help with chipping; you can signup at the same website. There will be a controlled burn along Mt.
Herman Road in May or June.

Park: Director Miller will notify Park Committee members when the next committee meeting will occur. Director Miller got 2 bids on mowing the park and recommended Red Beard for $275 per mowing. Director Miller made a motion and Director Jones made the second.
The board unanimously approved hiring Red Beard to mow the park as needed. 

Forest View Acres Water District: Next meeting May 22.

Fundraising Committee: Director Quinlan suggested postponing until Fall.

Homeowner Correspondence: There was discussion about how frequently to respond to homeowner correspondence. Several homeowners send emails frequently and it is very time consuming to respond. Director Guy suggested prioritizing emails pertaining to FireWise and park issues. ACC requests will be addressed when received. Vice President Williams will work with Director Miller on this issue.

RRR HOA Meeting Rules of Conduct: Director Miller made a motion to implement the new policy after several 30-day reviews and revisions to the policy. Director Jones made the second and the board approved unanimously.

Annual Picnic: June 8 at noon at Nevins Park pavilion. Main dish and drinks will be provided by the Board. Please bring a lawn chair and a dish to pass.
Pulled Pork: Director Pheteplace
Chicken: President Lonnquist
Water: Director Jones
Soda: Director Guy
Garbage can: Director Guy

Next Meeting: June 8, 2024
2024 dates:
   January 8; February 12; March 11; April 22
   May13; June 8 meeting & picnic July 8 August 12
   September 9 October 14 November 11 December 9

Large garbage day June 15 & 16 8:00am to 4:00pm. Please do not drop off your items if there isn’t a Board member present. No paint or toxic items.

Members in attendance:

Resident Concerns: Mr. Pryor inquired why there was a special meeting on July 3 and July 13 meeting started 17 minutes late. President Lonnquist explained that the special meeting on July 3 was a quick meeting to approve the verbiage on the ballot regarding chickens. The regular monthly meeting was scheduled for July 10 but there was not a quorum so it was postponed to July 13. The meeting started late due to zoom technical issues. This information was already sent to Mr. Pryor. He continued to question the President and Director Guy interrupted. A discussion ensued between Director Guy and Mr. Pryor regarding harassment. President Lonnquist asked for a motion to adjourn. Director Pheteplace made a motion to adjourn and Vice President Williams made the second. The board unanimously approved and the meeting was adjourned at 8:39pm
 

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Written by: RRRHOA

Category: Board of Director Meeting Minutes

Published: 16 April 2025

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April 22, 2024 Red Rock Ranch Homeowners Association Annual Member Meeting atTri-Lakes Chamber of Commerce Community Building

Meeting called to order by President Lonnquist at 7:02pm.

Board members present: President Lonnquist, Vice President Miller, Treasurer Griffith, Director Pheteplace, Director Kittleson, Director Quinlan, Director Jones, and Director Guy.

Members present: Approximately 40 Members in attendance.

Introduction: Board of Directors introduced themselves and then the HOA Members introduced themselves.

Architectural Control: Robert and Sandra Michaels submitted a request for approval of new construction on Stoneview. After review, Vice President Miller made a motion to approve the request and Director Jones made the second. The request was approved unanimously.

Joe and Amber Viguera submitted a request for approval of an attached garage on Limestone. After review, Director Kittleson made a motion to approve the request and Director Quinlan made the second. The request was unanimously approved.

Approval of the minutes: Director Jones motioned to approve the March meeting minutes and Vice President Miller made the second. Minutes approved by the board without exception.

Approval of April 2023 Member Meeting Minutes: Minutes were reviewed by members and Mrs. Yack made a motion to approve the minutes while Mr. Vandercheck made the second. The meeting minutes were approved by a majority of members in attendance.

Treasurer’s report: Treasurer Griffith reviewed the April Treasurer’s report. Beginning balance was $28.654.93, there were $471.54 in deposits and $150 in expenses leaving an ending balance of $28,976.31. Director Guy made a motion to approve the April Treasurer’s report and Director Quinlan made the second. Board approved April Treasurer’s report unanimously.

Annual Budget: Treasurer Bill Griffith reviewed the 2024 budget. Anticipated income is $9,709.00 and anticipated expenditures are $9,655.00. Mrs. Yack inquired about budget vs. actual and Treasurer Griffith answered her question. Mr. Andrichak made a motion to approve the budget and Mrs. Christianson made the second. The budget was approved by a majority of the members present.

Park Master Plan: Vice President Miller provided several options for the park that the planning committee reviewed. 1. Playground equipment-not recommended due to liability and cost. Mrs. Christianson inquired about the liability issue- insurance would be higher and possibility of lawsuit. 2. Walking path- not recommended because there are already many hiking trails in the area. 3. Dog park- not recommended due to fencing expense and clean up responsibility. 4. Replace tennis court- not recommended due to quotes of $100K to completely removed old court and replace with new one. The committee consulted with a company in Denver to resurface the tennis court which Palmer Lake used and it cracked in one month. The court could be repainted for pickle ball for $18,00. The committee recommends deferring until we have more money.

Costs for mowing the park run approximately $250 per mow. Anticipate members will volunteer to mow the park. The bus stop area is being mowed by Director Jones, Mr. Christianson and Mr. Tillotson. Thank you!!

The current flag pole is not in good condition and the members were asked if they would like the pole replaced so that we can fly the American flag at the park. Vice President Miller made a motion to approve $700 to replace the flag pole. Mr. Colgan made the second and offered to help installing the pole. The expense was approved unanimously.

There was a discussion about fund raising for the park. Director Jones suggested adding local companies’ advertisements to our newsletter and the website. Director Guy is looking into a group rate garbage service which would increase membership participation. A suggestion was made to add an option for park fund on the member dues form.

New Board Member Election: Clarification on HOA election facts was provided during the meeting. The Board fully complies with Colorado law and RRR HOA governing documents (Articles of Incorporation, Bylaws, Covenants, and legal agreements) for elections. Our HOA Bylaws task the Board to nominate candidates for the Board. The Board is also allowed to appoint members to the Board if a position opens up mid-year. The newsletter announces the known candidates. HOA members may self-nominate in advance of or at the annual member meeting. It is the duty of the Board to ensure a quorum is met, and the Board accomplishes this by soliciting proxies. Every HOA member has the same right to campaign and collect proxies. Board members do not lose those rights once they become volunteer directors. Colorado law and HOA governing documents do not prohibit Board endorsements of candidates. Governing documents are available on the website, rrrhoa.org.

Candidates for 3 open positions are: Mrs. Quinlan, Mr. Jones, Mr. Williams and Mrs. Yack. Each candidate was given time to speak about themselves and answer any questions from the members. Mr. Williams was unable to attend so Director Pheteplace read his written statement.

The members placed their votes and they were counted by Mrs. Lehn and Mrs. Dern. The candidates receiving the most votes are: Mrs. Quinlan, Mr. Jones and Mr. Williams. Mrs. Quinlan received 70 votes, Mr. Jones received 70 votes, Mr. Williams received 70 votes, Mrs. Yack received 14 votes and there were 3 write in votes for Mr. Pryor. One ballot was disregarded as it had 4 votes on it. 84 lots were represented in person and by proxy.

Firewise:. This year’s dates for chipping with the Fire Department are June 29 and September 7. Members should email This email address is being protected from spambots. You need JavaScript enabled to view it. to get on the schedule and to schedule an inspection of your property. Volunteers are needed for the FireWise committee as well as on chipping days.

Pamphlets regarding mitigation and emergency preparedness were handed out to attendees. Mr. Yack thought these were very informative and suggested we distribute them to all members. If you would like fire mitigation information email This email address is being protected from spambots. You need JavaScript enabled to view it..

The National Forest Service will be doing a controlled burn in the open space that was mitigated earlier off of Mt. Herman Road. This should take place sometime in May or June.

MAIL BLAST SIGN-UP If you want to be included in an HOA Email Blast of new policies, and proposed Covenant changes please sign up. To give permission for the HOA to email you with a policy update and

notices you need to go to the website, RRRHOA.org. Then go to the “Contact Board” tab and on the bottom left of that page there is a box to mark. The HOA will receive an email that you want to be included in an email blast of new Policies and other notices

There was discussion about the proposed development Red Rock Acres and a proposed development across Highway 105. Members were encouraged to let their concerns be known.

Annual Picnic: The annual picnic will be June 8 at noon. Bring a lawn chair and a dish to pass. Meat and drinks will be provided by the Board.

Annual Clean-up: June 15 & 16 8am-4pm. Do not dump if a board member is not present.

Next Board meeting: May 13, zoom meeting 7pm. Request to join can be done through the website.

Treasurer Griffith made a motion to adjourn the meeting and Mr. Andrichak made the second.

President Beth Lonnquist adjourned the meeting at 9:10pm.

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Written by: RRRHOA

Category: Board of Director Meeting Minutes

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April 17, 2023 Red Rock Ranch Homeowners Association Annual Member Meeting at

Tri-Lakes Chamber of Commerce Community Building 
Meeting called to order by President Beth Lonnquist at 7:02pm.

Board members present: Beth Lonnquist, Bill Griffith, Julie Pheteplace, Shannon Kittleson and Laura Quinlan
Guests present: Approximately 30 Members in attendance.

Board Introduction
Approval of the minutes: Director Julie Pheteplace motioned to approve the March meeting minutes and Laura Quinlan made the second.  Minutes approved by the board without exception.
Approval of April 2021 minutes: Minutes were reviewed by members and approved unanimously with corrections suggested by Craig Pryor. 
Treasurer’s report: Treasurer Bill Griffith reviewed the April Treasurer’s report.  Director Laura Quinlan made a motion to approve the April Treasurer’s report and Director Julie Pheteplace made the second.  Board approved April Treasurer’s report unanimously. 
Annual Budget: Treasurer Bill Griffith reviewed the 2023 budget.  Denise Geller made a motion to approve the budget and Hans Zimmerman made the second.  The budget was approved unanimously by the members.

Firewise: Director Julie Pheteplace discussed the importance of fire mitigation and supporting our successful FireWise program which has received national recognition.  A request was made for volunteers to be on the FireWise Committee and help on chipping dates.  This year’s dates for chipping with the Fire Department are June 17 and August 12.  Volunteers should email This email address is being protected from spambots. You need JavaScript enabled to view it. or This email address is being protected from spambots. You need JavaScript enabled to view it. It was suggested that 2 teams (am & pm) might work better than just one team for the whole day.

Covenant Vote: Director Laura Quinlan discussed the upcoming vote to determine if the majority of members would like to allow residents to have hen chickens on their property. The vote will be mailed out May 30 and must be returned by July 20.  Board members will be visiting the neighborhood in July to collect the 51% of votes needed to settle this issue.  Colorado has a “right to dry” law which allows retractable clotheslines for drying clothes.  Our covenants will be updated to comply with this law.

Board Elections: Rosalia McKean, Juliet Yack and Scott Miller nominated themselves as candidates for the 3 open positions.  Mark Fears is running for re-election as his term has expired.  Ketch Nowacki nominated Craig Pryor for a board position.  Each candidate who was present was given the opportunity to tell the members about themselves.  President Lonnquist provided information about Mark Fears (who was not present) and Craig Pryor provided information about Juliet Yack (who was not present).  The members then voted and the votes were counted by Tom Dermond and Patty Farley-Barker.  72 lot owners voted (members in attendance and Proxys) for the 3 positions.  The results were as follows:  59 votes for Rosalia McKean, 58 votes for Mark Fears, 58 votes for Scott Miller, 13 votes for Craig Pryor and 13 votes for Juliet Yack.  The 3 people with the most votes will fill the 3 positions for a 4-year term (2023-2027) The new board members are Rosalia McKean, Scott Miller and Mark Fears.

The next FVAWD meeting is April 26.

There was discussion about the proposed development Red Rock Acres and a proposed development across Highway 105.  Members were encouraged to let their concerns be known.

Annual Clean up: There was discussion about whether to have the clean-up annually or every other year due to the $1200 expense.  Hans Zimmerman made a motion to skip this year and Ketch Nowacki made the second.  The members unanimously approved the decision.

There will be a pickleball demo on May 20 at 10:00 AM in Nevins Park.  Equipment and demo will be provided.

Annual Picnic: The annual picnic will be August 26 at noon.  Bring a lawn chair and a dish to pass.  Meat and drinks will be provided by the Board.

There was discussion about the condition of Red Rock Ranch drive after the Monument Water district did their work. President Lonnquist has reached out to the Monument water district to request they repair the road.  She will post the contact information on the RRRHOA website.
Potholes should be reported to El Paso County.

Architectural Control:  Zengerle’s Split rail fence-Director Julie Pheteplace made a motion to approve the fence request and Director Shannon Kittelson made the second.  The board unanimously approved the fence request.

Lucy McGuire submitted an approval request for a fence.  Director Laura Quinlan made a motion to approve the fence, Director Bill Griffith made the second.  The fence was approved unanimously by the Board.

Members were directed to the rrrhoa.org website, Firewise tab to review the map of exit routes in the event of a fire/emergency.
Next Board meeting: May 8, zoom meeting 7pm.  Request to join can be done through the website.

President Beth Lonnquist adjourned the meeting at 8:35pm.

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Written by: RRRHOA

Category: Board of Director Meeting Minutes

Published: 14 May 2024

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RRRHOA Monthly Board Meeting                                                          March 11, 2024

 Meeting Location: Zoom meeting.  Meeting was called to order by President Lonnquist at 7:07pm

Board members in attendance: President Lonnquist, Director Pheteplace, Director Quinlan, Director Kittleson, Director Guy, Vice President Miller, Treasurer Griffith and Director Williams.  Director Jones was absent.

Resident guests in Attendance: Mr. Nowacki, Mr. Pryor and John “Caz” Mihlbachler

Mr. Craig Williams agreed to sit on the HOA Board, filling a vacant Director seat until the April Member meeting where he will run for election.   He shared a bit about himself and Director Pheteplace made a motion to approve and Vice President Miller made the second and the Board approved the nomination unanimously. 

Architectural Control:  There was discussion about the Stelzner’s playhouse.  Director Kittleson made a motion to approve the ACC request and Treasurer Griffith made the second.  The board approved the request unanimously. 

There was discussion regarding John Mihlbachler’s garage.  Mr. Mihlbachler answered several questions and Director Pheteplace made a motion to approve the ACC request.  Vice President Miller made the second and the board unanimously approved he request pending payment by Mr. Mihlbachler.

Approval of the minutes:  Treasurer Griffith made a motion to approve the February meeting minutes, Vice President Miller made the second.  The February meeting minutes were approved and will be posted to the RRR HOA website. 

Treasurer’s report: Treasurer Griffith reviewed the February report as he was absent at the last meeting.  Beginning balance was $27536.91, there were no expenses, Deposits were $716 insurance refund, $275 in HOA contributions, $25 ACC fee and 24 cents in interest.  Ending balance was $28553.15.  Vice President Miller made a motion to approve the February Treasurer’s report and Director Pheteplace made the second.  The February Treasurer’s report was unanimously approved.

Treasurer Griffith reviewed the March report.  Beginning balance was $28553.15. Expenses were $10 for Web site maintenance, $10 Secretary of State, $55 NEPCO dues.  Deposits were $150 HOA contributions, $26.55 insurance refund, 23 cents interest.  Ending balance was $28654.93.  Director Guy made a motion to approve the March Treasurer’s report and Director Kittleson made the second.  The March Treasurer’s report was approved unanimously.

Treasurer Griffith made an adjustment to the 2024 budget.  $100 was added to website maintenance and $100 was removed from the Tri Lakes Cares donation.  Vice President Miller made a motion to approve the budget adjustment and Director Pheteplace made the second.  The budget adjustment was approved- Director Kittleson abstained as she had stepped away.

Old Business:  

Web Site:  Director Guy will update the website and post the meeting minutes when they have been approved by the board.

Firewise:  Monument Fire Department will hold a sign up for chipping dates beginning on March 16 at 10:00 AM.

We should be able to secure two chipping dates with the fire department.  There will be a controlled burn along Mt. Herman Road in May or June.

Park: Vice President Miller and Mrs. McKean are working on the park plan.  Resurfacing of the tennis courts would be 10’s of thousands of dollars.  They are looking into costs for filling cracks and repainting the tennis court for pickle ball and tennis.  They will present the plan at the member meeting in April.

Forest View Acres Water District:  Next meeting March 27.

New Developments:  There was discussion on the proposed development Red Rock Acres. 

NEWSLETTER: Treasurer Griffith made a motion to approve the annual newsletter and Vice President Miller made the second.  The newsletter was unanimously approved and will be sent out in the next week or two.

NEW Business:

Member meeting will be held April 22, 2024 at 7:00pm at the Monument Chamber of Commerce, 166 second street.  Doors open at 6:30pm.  The vote counters will be selected from the audience at the meeting.  There will be an election for 3 Board of Director seats. Member meeting minutes need to be approved by a majority of the member meeting quorum.

Vice President Miler made a motion to approve the homeowner correspondence responses and Director Pheteplace made the second.  The homeowner correspondence was approved unanimously.

Homeowner correspondence to the Board:

Feb/March home owner correspondence for Board meeting

Feb/Mar correspondence to/from Board for Mar Board meeting

1. Board email blast sent 13 Feb, RRR HOA Meeting Rules and Standards of Conduct policy for comment.
2. Furrer 16 Feb email, HOA dues statement. Board email sent to Mr. Furrer 16 Feb.  CLOSED
3. Yack 19 Feb email, Blast email. Board response 19 Feb.  CLOSED
4. Nowacki 19 Feb email, Rules of Conduct Policy – Eviction from Zoom. Board email 12 Mar.  CLOSED
5. Mihlbachler 20 Feb ACC request. CLOSED
6. Stelzner 22 Feb email, Playhouse on 18655 Pike View. CLOSED
7. Pryor 26 Feb email, Meeting Rules and Conduct comments. Board email acknowledgement sent 28 Feb.  Board email 12 Mar. CLOSED
8. Yack 26 Feb email to HOA Vice President, Executive sessions. Board email sent 4 Mar and 12 Mar.  CLOSED
9. Yack 26 Feb email to HOA President, RE: Red Rock Ranch HOA email blast. Board email sent 28 Feb.  CLOSED
10. Yack 28 Feb email to HOA President, Paving for 2024. Information about paving near Mt Herman road.  Noted
11. Pryor 28 Feb email to HOA President, Re: Message sent from RRR HOA Membership Meeting April 17 – 7PM. Board email acknowledgement sent 28 Feb.  Board email 12 Mar.  CLOSED
12. Pryor 29 Feb email, Resolution. Previously addressed at Feb Board meeting. Board email 12 Mar.  CLOSED
13. Yack 7 Mar email, Code of Conduct Feedback. Board acknowledgement 7 Mar.  Board email 12 Mar.  CLOSED

 RRR HOA Meeting Rules of Conduct: The Rules of Conduct policy will be posted on the RRR HOA website and emailed to members who have provided their email address for a 30-day review. DRAFT RRRHOA Board Meeting Rules and Standards of Conduct Policy for 30-day review DRAFT

11 March 2024

Overview: The goal and purpose of these Meeting Rules and Standards of Conduct is to encourage RRRHOA Member participation and foster an environment of mutual respect and cooperation as both Board members, RRRHOA Members, and guests of the RRRHOA participate in RRRHOA Board meetings. Except for Executive sessions, Board meetings are open to RRRHOA Members and a RRRHOA Member’s representative designated in writing by that Member.  All meetings shall be conducted in accordance with the most recent version of Robert’s Rules of Order.

HOA Members and guests speaking at Board meetings:

1) The meeting agenda needs to be the priority of meeting.
2) The President will assign a time allotment for the HOA Members and guests to speak. 
     a) HOA Members and guests should plan to stop talking at the end of their time allotment.
     b) If needed, HOA Members and guests may request additional time from the President, and the President may grant or deny more time.
     c) Unused time from one HOA Member or guest cannot be given to another HOA Member or guest.

3) HOA Members and guests may speak at the meeting:
  a) After being acknowledged by the President.
  b) For up to 3 minutes after the Board has completed their discussion of an agenda item and before the Board votes on the   agenda item.
  c) For up to 3 minutes during the open forum/new business portion of the meeting.
  d) For up to 15 minutes after requesting to be placed on the meeting agenda at least 3 days prior to the Board meeting, provided those materials are received at least 3 days prior to the meeting.
  e) The time required to respond to Board questions is not counted against the HOA Member’s or guest’s allotted time.
4) HOA Members and guests must provide the following:
     a)HOA Members and guests must be physically present at the meeting or logged on for a Zoom/Webex type meeting. As a courtesy to the Zoom/Webex meeting participants providing a video image would be appreciated.
     b)Memes and/or filters may not be used by HOA Members or guests
     c) HOA Members or guests must identify themselves, their address, and identify themselves as being members of the RRRHOA (if applicable).
     d) If an HOA Member or guest has material to submit and discuss with the Board, those documents must be submitted at least three days prior to the scheduled meeting date in pdf form so the Board can review and may be prepared to discuss the subject and ask questions to the HOA Member or guest. This can be sent through the USPS or if a request to send materials is sent through the website, and an email may be provided.
5) All audio, video, and media presentations during the meeting will be controlled by the Board and Officers.

 Board Members speaking at meetings:
   1) Board member may request a time allotment from the President to speak on a topic or ask questions to an HOA Member or guest.
   2) The President may set the time limit for the Board to discuss or debate any topic during a meeting. The President can also extend the time on any topic at the current meeting or into the next meeting if needed.
   3) Board members addressed by an HOA Member or guest with a question will respond to the question or advise when a response will be provided.

 Board Members, HOA Members, and guest conduct at meetings:

1. If the President provides a time allotment to a Board Member, HOA Member, or guest to speak, the expectation is the Board member, HOA Member, or guest will not be interrupted during that time slot except by the President for special circumstances.
2. Any Board Member, HOA Member, or guest who is disrespectful, disruptive, or interruptive during a meeting will get 1 warning maximum from the President prior to being removed from the meeting. Should the Board Member, HOA Member, or guest not comply, the meeting may be adjourned.
3. Any Board Member, HOA Member, or guest that threatens the Board, Board member(s), HOA Member(s), or a guest can be removed by the President with no prior warnings. Should the Board Member, HOA Member, or guest not comply, the meeting may be adjourned.

Resident concerns:

Mr. Nowacki expressed concern about members not seeing written correspondence to the board.  Vice President Miller explained the Board is following Colorado law regarding correspondence to the Board.  Specifically, Colorado Revised Nonprofit Corporation Act, Article 7-136-101/102 states that member correspondence to the Board is not releasable to members.

Mr. Nowacki would like to see a letter of candidacy for candidates running for board seats and would like clarification on appointed members. He also suggested creating a committee to avoid having to wait a year to approve the member meeting minutes.

Member meeting minutes must be approved by a majority of the members.  The members only meet once a year.

Mr. Pryor expressed concern about vacant board positions being filled without notification to members.  The RRRHOA Covenants give the Board the authority to fill vacant Board positions.  The covenants do not require the Board to notify members before filling a vacant Board position.

Mr. Pryor pointed out that the member meeting date is incorrect on the website.  The Board recently revised the meeting date because of facility availability.  Consequently, it may take a few days for the HOA webmaster to update the website.

Round the room:  Treasurer Griffith advised that The Corporate Transparency Act may affect HOA’s. PII for each board member may be required by the end of the year.

President Lonnquist advised of a bill (HB24-1152) that addresses Accessory Dwelling Units (ADU).  This bill may not apply to high fire danger areas, like RRR. 

Next Meeting: April 22, 2024

2024 dates:    January 8                      February 12                              March 11                       April 22

                        May13                           June 8 meeting & picnic              July 8                           August 12

                        September 9                 October 14                                November 11                 December 9

Large garbage day June 15. 

Vice President Miller made a motion to adjourn the meeting and Treasurer Griffith made the second.  The Board unanimously approved adjournment.  President Lonnquist adjourned the meeting at 8:25 pm.