Meeting Minutes

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Category: Board of Director Meeting Minutes

Published: 12 September 2011

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Red Rock Ranch Homeowners Association Monthly Meeting

Annual Picnic/Business Meeting

12 September 2011

Presiding: Kelly McGuire

Present: Bill Martin, Jim Bergeron, Kelly McGuire, Frank Chuba, David Weber, Fred Lanyon

Guests: Debbie and Sonny Horak

The meeting was called to order at 1901.

Minutes of the 13 August 2011 meeting were read and approved unanimously as amended on a motion by Fred Lanyon and a second by Frank Chuba.  The amendment was to include Director Craig Ketel’s name to the list of Board members present at the 13 August 2011 meeting

{tab=Treasurer's Report}Treasurer’s Report:

The bank balance is $16,397.19.  There have been 120 voluntary donations to date amounting to $4565.00.  Architectural Control fees are $1249.00, and interest is $22.03.  Total income to date is $5,836.03 and total expenses are $2,482.81.  Insurance bills are pending and are usually received in the autumn.

Treasurer’s report accepted following a motion by Fred Lanyon and a second by Frank Chuba.

 

{tab=Arch Control}Architectural Control:

Chairman Frank Chuba reports no new requests.  Treasurer Bill Martin did report a house on Stoneview Road, owned by Dale Elberg, has new shingles being put on the roof.  Frank Chuba said he will contact the owner.

{tab=Old Business}Old Business:

None

{tab=New Business}New Business:

President

Kelly McGuire reports that responses to the questionnaire concerning the slash/trash program have been light.

President McGuire also reported that he has had complaints about dogs running loose on the Ranch and defecating in neighbor’s yards.  Mr. and Mrs. Horak stated that they have videos and still pictures of loose dogs in their yard and one owner is known by the Horaks.  They said they have contacted the particular dog owner who was very pleasant and understanding, but still allows her dog to run free.  President McGuire said he knows the owner and will contact her about this situation.  However, it was noted that the HOA has no authority in these matters and the proper way to handle the situation is exactly what the Horaks did.  If these procedures fail, then calling Animal Control is the next step.  In this same vein, it was again noted that an anonymous individual is putting notes in mail boxes in the Aspen Way/Sandstone Road area concerning loose dogs.  Contrary to popular belief, the mail box is owned by the homeowner and not the Postal Department, but if someone is disturbing the mail inside the box, then the Postal Service can be involved.

President McGuire plans on publishing a letter via the website to address these concerns and other matters pertinent to homeowners.

It was agreed by the Board to reimburse the Deutchlander family the money they had to pay to have a dead doe removed from their property.  The deer had been shot by a small caliber bullet and was found dead near their home.  DOW was notified and they felt the doe had two fawns, but efforts to find them were unsuccessful.  David Weber made the motion to pay the family and it was seconded by Fred Lanyon.

An e-mail was sent to area residents warning of a bear that killed and partially devoured two small donkeys on the ranch abutting Red Rock Ranch.  Fred Lanyon reported that he talked with a ranger who said a sow with two cubs is the suspect and a trap has been set.

Pine beetles in the RRRHOA area are not a problem at this time according to the Colorado State Extension Service.  They will not come to the Ranch for a presentation, but will come and examine the area for a fee of $45 per hour.  Google has several sites for more information.

President McGuire attended the NEPCO meeting on Saturday, 10 September and said it was a round table discussion.  Details of the meeting can be found in the newspaper, Our Community News. Highlights of the meeting:

1. Insurance companies plan to have representatives evaluate homes for fire danger.
2. Alternative/ renewable energy sources were discussed.
3. Renting homes on a weekly basis is against El Paso County codes.
4. Homes over 5,000 square feet must have fire suppression systems in place.
5. Donala Water District has a xeriscape area for viewing behind the Gleneagle sign.

Treasurer Bill Martin asked about the number of returns on the last letter sent concerning the slash/trash program and President McGuire stated none so far.

Jim Bergeron thanked David Weber on behalf of the Board for raising and lowering the U. S. flag in the Association Park on special occasions, and for the work he has put in developing a long range budget for the Association.

With no further business to discuss, the meeting was adjourned at 1956 on a motion by David Weber and a second by Fred Lanyon.

The next regularly scheduled meeting will be at 1900 on Monday, 10 October 2011 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.

Respectfully submitted,

Jim Bergeron

Secretary/Recorder, RRRHOA

Please Note:  These minutes are in draft form only until approved by the RRRHOA Board at the 10 October 2011 meeting.

Details

Category: Board of Director Meeting Minutes

Published: 13 August 2011

Hits: 1984

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Red Rock Ranch Homeowners Association Monthly Meeting

Annual Picnic/Business Meeting

13 August 2011

Presiding: Kelly McGuire

Present: Bill Martin, Jim Bergeron, Kelly McGuire, Fred Lanyon, Jim Zalmanek, Frank Chuba, Craig Ketels

Guests: 24 Red Rock Ranch residents

Per RRRHOA by-laws, the annual picnic/business meeting was held at the Association Park on 13 August 2011 starting at 1200.  A picnic was held starting at noon with hot dogs, hamburgers, bratwurst, salads, desserts, and soft drinks.  The meats, breads and soft drinks were provided by the Association with residents furnishing side dishes and desserts.

The meeting portion was called to order by President Kelly McGuire at 1326

The minutes of the 11 July 2011 meeting were read and unanimously approved following a motion by Fred Lanyon and a second by Craig Ketels

{tab=Treasurer's Report}Treasurer’s Report:

Bank balance is $16,428.42.  Voluntary donations from 120 residents amount to $4,565.00 for an average donation of $38.04.  Architectural control fees from two new houses are $1249.00.  Interest is $19.21.

Expenses for the dumpsters amounted to $1,100.

Anticipated expenses will be insurance fees at approximately $2,000.

Treasurer’s Report accepted after a motion by Craig Ketels and a second by Jim Zalmanek.

{tab=Arch Control}Architectural Control:

No report.

{tab=Old Business}Old Business:

President Kelly McGuire addressed the four points that were mentioned in the last newsletter sent to residents, including the slash, trash, swap programs and a community wide garage sale. He asked for input and residents seemed most interested in the slash program whereby a non-profit organization from Lake George would chip brush, scrub oak and small trees for approximately $25 per household.  A question by resident Lucy McGuire about garage sales resulted in six families saying they would be interested in the garage sale which would include advertising and maps for prospective buyers. The focal point for maps and information would be the Association Park manned by Kiwanis teens.

The problem of loose dogs was brought up and President McGuire stressed that the Board has no authority over that.  He did suggest first discussing the situation with the dog owners and if that fails, the animal control officers can be contacted.  Resident John Mann said if the sheriff’s office is called, they will respond and contact dog owners which will avoid having animal control driving through the Ranch picking up any and all dogs they spot.

Resident Mary Ketels commented on the pine beetle and its destructiveness.  She asked if there was a way an expert might address residents about the problem and possible ways to control the pest.  President McGuire said he would see if someone from the Forest Service or the extension agency might make a presentation at either a homeowner’s meeting or a NEPCO meeting to which all residents are invited to attend at either venue.

{tab=New Business}New Business:

President Kelly McGuire introduced Theron and Pat Felmlee as the newest residents on the Ranch.   He also thanked all residents for participating in the picnic/meeting.

With no further business to discuss, the meeting was adjourned at 1403 on a motion by Craig Ketels, seconded by Jim Zalmanek and carried unanimously.

The next regularly scheduled meeting will be at 1900 on Monday, 12 September 2011 at the Tri Lakes Cares building, 235 Jefferson Street in Monument.

Respectfully submitted,

Jim Bergeron

Secretary/Recorder, RRRHOA

Please Note:  These minutes are in draft form only until approved by the RRRHOA Board at the 11 September 2011 meeting. AMENDED 8/14/11 --jc

Details

Category: Board of Director Meeting Minutes

Published: 12 July 2011

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Red Rock Ranch Homeowners Association Monthly Meeting

11 July 2011

Presiding: Kelly McGuire

Present: Jim Bergeron, Kelly McGuire, Frank Chuba, Jim Zalmanek, David Weber

Guests: P. K. Robinson

The meeting was called to order at 1858 .

Minutes of the 13 June 2011 meeting were read and approved unanimously as written on a motion by David Weber and a second by Frank Chuba .

{tab=Treasurer's Report}Treasurer’s Report:

The bank balance as of 04 July 2011 is $16,781.24.  There have been 119 voluntary donations to date amounting to $4530.00.  Architectural Control fees are $1249.00, and interest is $13.11.  Total income to date is $5,792.11 and total expenses are $2,054.84.

Treasurer’s report accepted following a motion by Frank Chuba and a second by Jim Zalmanek.

{tab=Arch Control}Architectural Control:

No new requests this month.  President Kelly McGuire reported that construction at the 4840 Abo Lane residence has begun.

{tab=Old Business}Old Business:

President Kelly McGuire has contacted the owner of the defunct Children’s Choice Day Care Center concerning the purchase of playground equipment on the site. The owner said she has two interested buyers; one wants the equipment while the other does not. If the buyer turns out to be the one not interested, the Association will purchase the equipment for use at the Park and the Association bus stop.

Director David Weber continues to work on a long-range budget and expects to have it e-mailed to each Board member prior to the next meeting in August.

The newsletter will be printed by Tri Lakes Printing, edited by David Weber using input from President McGuire addressing the slash and trash program, annual picnic, and a Ranch wide garage sale. The President contacted a company in Lake George, Coalition for the Upper South Platte, that does chipping on a cost share basis and it is estimated to amount to approximately $25 per household. There will be a questionnaire seeking input from residents on these programs.

{tab=New Business}New Business:

Jim Bergeron thanked Director Jim Zalmanek for very ably filling in as recorder during the June meeting.

Guest P. K. Robinson expressed concern about the speeding on Red Rock Ranch Drive, specifically at the curve in the road at Miller’s Pond.  He is afraid there will be accidents and possibly fatalities in the future.  The members agreed, but said the area is not inside Red Rock Ranch and is patrolled by Palmer Lake police.  Mr. Robinson also mentioned a goose breeding box in Miller’s Pond that is listing precariously and was told that this too,  is outside the jurisdiction of RRRHOA.

Jim Bergeron requested permission to use the Association Park for a group picnic on Saturday, 17 September 2011.  No objections were raised and it was approved unanimously.

With no further business to discuss, the meeting was adjourned at 1930 on a motion by Jim Zalmanek and a second by Frank Chuba.

The next regularly scheduled meeting will be at 1900 on Monday, 08 August 2011 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.

Respectfully submitted,

Jim Bergeron

Secretary/Recorder, RRRHOA

Please Note:  These minutes are in draft form only until approved by the RRRHOA Board at the 08 August 2011 meeting.

Details

Category: Board of Director Meeting Minutes

Published: 10 May 2011

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Red Rock Ranch Homeowners Association Monthly Meeting

9 May 2011

Presiding: Kelly McGuire

Present: Bill Martin, Jim Bergeron, Kelly McGuire, Craig Ketels, David Weber

The meeting was called to order at 1859.

Minutes of the 11 April 2011 meeting were read and approved unanimously as written on a motion by David Weber and a second by Craig Ketels.

{tab=Treasurer's Report}Treasurer’s Report:

The bank balance is $16,714.02.  To date there have been 99 donations from homeowners for a total of $3815.00.  Architectural control fees amount to $651.00 and interest earned is $10.08 for a total of $4476.08.  Year to date expenses are $706.03.  Pending expenses are $1800 for insurance and $1,000 for spring cleanup dumpster rental.

{tab=Arch Control}Architectural Control:

No new requests this month.  President Kelly McGuire reported that construction at the 4840 Abo Lane residence has begun.

{tab=Old Business}Old Business:

Director Craig Ketels contacted Mr. Reiber about a proposed adult care facility on the Ranch, as noted in April’s minutes, and was told that the property he was interested in has had an offer and he is no longer contemplating using that site.  Mr. Ketels explained the covenants and told Mr. Reiber how he could access them on the Association website.  Mr. Reiber stated that he is still interested in finding a site for an adult care center, but does understand that RRRHOA covenants prohibit such a venture.

Webmaster Jase Campbell still needs a copy of the updated covenants that were filed with the El Paso County Clerk, but Director Jim Zalmanek, who filed them, is currently unavailable to produce the necessary document.  President Kelly McGuire stated that he will go to the County Clerk’s office if necessary to obtain a copy.

{tab=New Business}New Business:

A discussion was held concerning money in the Association treasury and the amounts that should be held in reserve, what the reserves would be used for, and short term and long range planning for the money.  Director David Weber stated that he has produced a spread sheet with upcoming expenditures and expected income that he will e-mail to all Board members.  It was agreed to review the spreadsheet before making any further decisions concerning treasury funds.

The flag pole will be installed this next weekend on 15 May 2011.  Directors Craig Ketels and David Weber will dig the hole on the Association Park property, pour concrete and install the lower half of the pole.  Concrete takes 20 days to cure and then the remaining portion of the pole will be added.  Mr. Weber agreed to fly the flag on major holidays.

Mr. Ketels will also grade the area around the school bus stop this weekend using his tractor.  That will prevent mud from collecting inside the building.

President McGuire asked members to sign up for monitoring the dumpsters during spring cleanup in June.

The NEPCO meeting will be held on Saturday, 14 May 2011 and President McGuire will attend.  He stated that the meeting is open to anyone who wishes to attend, and that a synopsis of the meeting is carried in the local newspaper, Our Community News.

With no further business to discuss, the meeting was adjourned at 1938 on a motion by Craig Ketels and a second by Bill Martin.

The next regularly scheduled meeting will be at 1900 on Monday, 13 June 2011 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.

Respectfully submitted,

Jim Bergeron

Secretary/Recorder, RRRHOA

Please Note:  These minutes are in draft form only until approved by the RRRHOA Board at the 13 June 2011 meeting.