Meeting Minutes
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October 11, 2021 Red Rock Ranch Homeowners Assoc. Board Monthly Meeting
Zoom meeting called to order at 7:04pm
Board members present: Elizabeth Lonnquist, Kevin Guy, Skip Chang, Julie Pheteplace, Shannon Kittelson, Paul Tillotson, Doreen McLaughlin, Bill Griffith, Mark Fears
Guests: Matt Quinlan, Denise Geller, Andrea Riley
Architectural Control: Discussed with Andrea Riley the color of the new house, also drainage and driveway access and the stucco finish. Board recommended having a Firewise inspection. Skip Chang motioned for approval with Shannon the 2nd. Board approved,
Discussed the request for the fence for the Burdine garden. The Board discussed fence regulations and whether the location of the fence would obscure the ability of drivers to see traffic at the nearby intersection. Mark motioned for approval and Skip had the 2nd. Board approved.
The siding request from Denise Geller was approved with Paul making the motion and Julie for the 2nd. Board approved
Guest concerns: Elizabeth asked if there were any guest concerns for this meeting. There were none.
Approval of September Minutes: The Sept. minutes were approved with minor grammar and typing edits.
Treasurer’s Report: The Treasurer’s report wasn’t completely finalized. Approval postponed to the November meeting. Bill did say that the HOA treasury was now about at $20,000. There was also a donation of $400.00 to the Tri-Lakes Fire Dept. for their support of Firewise. The Tri-Lakes FD has been a very good supporter of Firewise.
Website: No issues reported with the website. It is being well maintained by Paul and Kevin and is being used below capacity.
Firewise: Firewise is done for the year. There was chipping done for 14 houses on Sept. 14.
In a related matter, there was an evacuation drill scheduled for October. Julie suggested that thank you notes be sent out to all that helped with chipping and clearing of right-of-ways.
Doreen began a discussion of what the utility companies are allowed in regards to trimming/removing trees. The utilities do have authorization to clear trees that may be a hazard to utility service.
Park Repairs: Painting for the Pickle Ball court may start in December. Elizabeth stated that the HOA cannot officially support a tournament due to insurance restrictions. Bill reported that we had a water bill of $0.34 from the park.
New Business: Elizabeth reported on General Liability insurance for the HOA. It will be due November 16th. Bill motioned for approval with Kevin for the 2nd. Board approved.
Forest View Acres Water District: Their next meeting is on October 27. There is a vacancy on the Water Board. Kevin suggested we add a link to Forest View Acres Water District to the HOA website. Board agreed.
Red Rock Ranch Acres: Rezoning passed. It will still be some time before work starts with some issues still to be resolved.
Elizabeth asked for approval to send to the County a letter about camping on empty lots on Limestone. Julie motioned for approval with Skip for the second. Board approved.
Current Lawsuit Status: There have been exchanges between the Board and the Yacks. Work on the lawsuit is ongoing.
Elizabeth asked if there was any other discussions from the Board. Kevin mentioned pine beetles and what might be done with them. Elizabeth has a link to an arborist.
As a final note, it was reported that there had been 230hrs. of chipping and 92hrs. of right-of-way clearing done in the HOA this year by Firewise. Lots of good work accomplished.
Meeting was adjourned at 8:10 with a motion by Julie and Paul 2nd.
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September 13, 2021 Red Rock Ranch Homeowners Assoc. Board Monthly Meeting
Zoom meeting called to order at 7:02pm
Board members present: Elizabeth Lonnquist, Kevin Guy, Bill Griffith, Shannon Kittelson, Skip Yang, Julie Pheteplace, Paul Tillotsen, Doreen McLaughlin, Mark Fears
Guests:
Matt Quinlan, Craig Pryor, David Jones, Julie Yack
Director Lonnquist asked if any of the guests had concerns. None were presented.
There was a discussion of new residents and the locations they had moved into.
Architectural Control:
No new business.
Thank you to all the Board members that contributed time, materials, food and drinks, along with mowing and painting.
There was a good turnout for the August members meeting with 35 people and 20 homes represented.
Treasurer’s report:
Director Griffith reported that there had been $350.00 in new contributions with $100.00 of that designated for lawsuit expenses. He said that there has been $425.00 donated previously for the lawsuit. Another $50.00 had been received from Architectural Control fees along with $0.19 in interest. $1525.00 had been paid in attorney fees. There has been $9919.95 received YTD in contributions and this includes $625.00 designated for legal expenses. 41 parties have contributed more than the recommended $75.00.
There was no new Firewise expenses. Julie moved to approve the Treasurer’s report with Shannon for the second. All voted in favor.
Firewise:
It was reported that about 45 homes have had chipping done through FireWise. Try Lakes FD is supporting FireWise. Julie reported that there would chipping on Saturday the 18th to include 14 properties and right of way clearing. There also was the possibility FireWise meeting on the 14th. There is a evacuation drill scheduled on October 2nd.
Website:
Paul and Kevin said website is running well with no problems. The website has been updated to make minutes access easier.
Park repairs:
Homeowner David Jones has made an offer to pay for painting pickle ball lines on the tennis court. He reported on what he had been told would need to be done and how much it would cost. He felt that the court was being under utilized and that it could be a great asset to the community and also offered to conduct pickle ball clinics. The Board agreed that this was a good idea and thanked Dr. Jones for his contribution. There was hope the work could start in about three weeks. Keven motioned for approval and Skip seconded. Board voted in favor.
There was additional discussions about watering existing plants and Skip and Mark were going to coordinate moving the larger rocks in the park.
Forest View Water District:
Meeting on September 22nd.
Red Rock Ranch Acres:
El Paso County Commissioners meeting on September 14th.
Lawsuit status:
Kevin reported that ongoing negotiations were still underway.
Elizabeth asked for any additional comments and the problem with Pine Beetles being mentioned. Kevin was going to research what could be done about mitigating the beetles. Also, what trees and plants are allowable so as not to plant invasive species.
Meeting was adjourned with a motion from Julie and the second from Mark.
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July 12, 2021 Red Rocks Ranch Homeowners Assoc. Monthly Meeting.
The Zoom meeting started at 7:03
Board members present: Elizabeth Lonnquist, Kevin Guy, Skip Chang, Bill Griffith, Shannon Kittelson, Julie Pheteplace, Mark Fears
Guests:Rosalia McKean, Craig Pryor, Julie Yack, Lauren Quinlan Rosalia McKean thanked the Board and offered her help if needed.
Architectural Control: Shannon didn’t have any new business and is following up with Beth Schneider on their driveway.
There was a question about a new resident on Limestone and a deck on Sandstone but no definitive information on either.
Approval of Minutes: June minutes were approved with a motion by Kevin Guy and a second from Bill Griffith.
Treasurer’s Report:
Bill reported that the HOA had a balance of $26,229.90 in the bank after $2,44.69 in deposits and $2,863.67 in expenses. He reported that the expenses were accrued from $110.34 for newsletter printing, $2,649.00 in insurance premiums, and $881.11 for FireWise. In addition, there was another $2,580 spent on legal fees ($7,510.19 ytd). There has been $8,285.00 in donations ytd which represents about 42% participation. There was $725.00 in donations and $1,455.00 in legal expenses that hadn’t cleared the bank at the time of the report. The HOA also netted $1.08 in interest.
There was some discussion of whether last year was some better due to some members contributing at the cleanup day and during some of the FireWise work.
The Treasurer’s report was approved with Kevin having the first motion and Skip the second.
Electronic motions: None
FireWise: Right of Way clearing was scheduled for July 14. Skip inquired about chipping days. They are scheduled on Aug.14 and Sept. 18.
Old Business: Discussed when to paint the shelter at the park. Reminder for picnic on Aug. 28.
Forest View Acres Water District: Next meeting on July 28.
Red Rock Ranch Acres:
It was reported that there was a tentative date of Aug. 5 for a meeting at Centennial Hall in regards to the development. No new information about the rezoning application. CDOT comments are being waited upon.
Guest comments: The guest were asked if they had any comments or questions and all declined.
Lawsuit: A response has been filed and the court procedures are being worked through. Waiting on a return response.
New Business:
Discussion of new owners at 4840 Limestone.
It has come to the attention of the Board that there has been some advertising of short term rentals (AirBnB, etc.) in the Ranch. This is not allowed according to the Covenants. Letters will be sent to make the owners aware of the Covenant regulations. One of the concerns about short term rentals is the effect on the HOA’s insurance.
Bill sent a thank you letter to the El Paso County road department.
Shannon and Bill said they would help with picnic supplies and work.
The Board would like to thank Director Mark Fears for building the court bench and Director Julie Pheteplace for painting the bench.
Adjournment: The meeting was adjourned at 7:41.
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June 14, 2021 Red Rock Ranch Homeowners Assoc. Board Monthly Meeting
Zoom meeting started at 7:05pm.
Board members present:
Kevin Guy, Bill Griffith, Shannon Kittlelson, Julie Pheteplace, Skip Yang, Elizabeth Lonnquist, Paul Tillotsen, Mark Fears
Guests:
Heidi Juell, Laura and Matt Quinlan, Craig Pryor, Beth Schneider, Chris Jones
Guest Concerns:
Heidi Juell wanted to thank the Board for it’s efforts and offered to help with the lawsuit.
Architectural Control:
Beth Schneider had a driveway request along with a request for replacement windows. There were some questions about whether it would be ten feet from the neighboring property line in that is a county requirement. The Board approved the request with a fee of $25.00 (for the windows and driveway) contingent on the Schneiders getting an okay from El Paso County about the distance from the property line. Julie had the 1st, Bill seconded.
Approval of Minutes:
Shannon made a motion with Julie as the second for approval of the minutes. Board approved.
Treasurer’s report:
Bill reported that up to the 14th June had been relatively quiet. He reported that there had been $2,444.69 in deposits with $2,863.67 in expenses for the month. The May ending balance was $26,229.90. Interest earned was $1.08 year to date. After current expenses, Firewise remaining contributions amount to $929.13. Outstanding activity that had not cleared the bank were $725.00 in contributions against $1,455.00 in legal expenses ($4,930.19 in legal expenses to date along with $2,422,95 in insurance expenses to date.)
Year to date contributions are $8,285.00 and that represents 42% of members contributing. ACC has yielded $150.00 year to date.
Mark motioned for approval with Skip as second. Board approved.
Motions passed electronically:
Cleanup was cancelled.
Website:
Kevin and Paul said that the website was working well with no issues.
Old Business:
Bill reported there had been some of the newsletters returned but he had sent them out again with only one returning twice.
Firewise:
Julie reported on the first in person meeting that was coming up and right-of-way notification for mitigation work. There had been four assessments performed and that there were still some slots open for assessments in June. Also, there will be an evacuation rehearsal on Sept. 25 with actual evacuation exercises performed. Julie and Elizabeth talked about information on Gobags and what should be in them in case of an actual evacuation. It was suggested that Rosalia McKeen might give a presentation about Gobags at member picnic. Next Firewise meeting will be July 13th. It was noted that both Bill and Paul helped out with chipping.
Park Repairs:
It was discussed that pavilion painting should be completed before the member picnic on August 24th. Mark said he would see if Jean Kraus and some others might be interested in an afternoon of painting on the shelter. Mark had mowed the park and Paul said he would mow the common area around the bus stop.
Forest View Acres Water District:
Next meeting is on June 23rd.
Red Rock Ranch Acres:
There had been no change in the rezoning application. Still waiting on word when the County Planning Commission will meet to discuss the request. So far, there are 106 responses in opposition to the rezoning request.
Current Lawsuit Status:
A response to the summons was filed. There was a reply from the plaintiffs with a new settlement response sent.
New Business:
Elizabeth went around the Board members for comments. The water at the park is not turned on at this time.
Julie asked about what the Board thought was prudent and advised (legally) about postings on the website about the lawsuit.
Skip asked about in-person Board meetings. Most where in favor in continuing Zoom meetings at this time in that it allows Board members that aren’t in town to still attend.
Kevin reminded Mark about asking Palmer Lake if the town might be interested in tennis court repairs at the same time to possibly get a discount with repair company.
Adjournment:
Meeting was adjourned at 7:43 with Skip making the motion, Kevin second. Board approved.
Addendum to May 10, 2021 minutes:
Mark (Secretary) had misunderstood a comment by Jason Schneider about the old building material piled up on the park fence. He thought it was Craig Pryor that was referenced but it was actually Craig Ketels (a previous owner of the Schneider’s house) that the material belonged to. Apologies to Craig Pryor about the misunderstanding. Mark volunteered to remove the old material.
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May 10, 2021 Red Rock Ranch Homeowners Assoc. Board Monthly Meeting
Meeting started at 7:05pm.
Board members present:
Kevin Guy, Julie Pheteplace, Doreen McLaughlin, Paul Tillotson, Bill Griffith, Elizabeth Lonnquist, Shannon Kittelson, Mark Fears,
Guests:
Rosalia McKean, Craig Pryor, Jason Schneider, PK Robinson, Matt and Laura Quinlan, Denise Geller
Architectural Control:
Jeff Stelzner requested approval for a split rail fence. The fence meets the offset requirements and Mr. Stelzner is attaching wire fencing on his side of the fence. Julie Pheteplace had the first of the motion for approval and Bill Griffith had the second. Board voted approval and is waiting for the payment of ACC fees.
Approval of Minutes:
April meeting minutes need to be approved at a member meeting so will be postponed until next member meeting. Some revisions will need to be made to the April meetings before final approval. March minutes were approved with Bill Griffith having the first motion, Kevin Guy the second. Shannon Kittelson abstained from the vote.
Treasurer’s Report:
Mr. Griffith gave the Board a report of the HOA finances up to the time of the meeting. The balance was $25,121.12. There was a carry-over of $1,133.50 for Firewise. Bill said May is traditionally one of the best months for contributions and that there had been $6,610 contributed YTD with about 33% of members donating. Claire Benneman was paid $198.00 for mowing. There was $417.00 spent for the newsletter, $1,462 for insurance, $826.19 for additional expenses, $3,475.19 for legal expenses. There has been $125.00 received YTD from ACC fees. The Board approved the treasurer’s report with Julie making the motion for approval and Paul seconding.
Web Site:
Kevin and Paul reported no problems with the website.
Old Business:
None
Firewise:
Julie reported Tri-Lake Fire Dept. has agreed to do chipping for Firewise. She said there had also been three requests for assessments and reminded the members of the next meeting. Rosalia reported on the availability of more chipping slots.
Park Repairs:
Kevin reported on turning on water for the park for use during repairs/replanting.
Bill suggested that we approve no more than $300.00 for repair expenses. Mark Fears motioned for approval with Paul Tillotson the second. Board approved. Kevin Guy motioned and Bill Griffith had the second with the Board approving reimbursement for Paul for his expenses in making the signs in the park.
Forest View Water District:
It was noted that the next meeting will be May 26.
Red Rock Ranch Acres:
Elizabeth reported that there were 104 negative responses to the RRRA zoning request. Rosalia suggested that it might be a good idea to have a representative from the RRRHOA at the Planning and Development Commission meeting. Waiting on announcement of the next meeting date for the Commission.
Chickens on Range View:
No action at this time.
Current Lawsuit brought against the HOA by David and Juliet Yack:
The Board has responded to the lawsuit summons. The Board has spent +$3000.00 in legal fees so far. The Board has reached out to the plaintiffs and messaging has been posted in regards to the lawsuit.
Newsletter:
Bill reported on returns from the newsletter and that there had been a good response so far.
Covenant Change policy:
Elizabeth has reported that this was addressed in 2017 but is not posted on the website at this time. She sends copies of the policy to members when they request a change.
Community Clean-Up:
The clean-up is scheduled for June 5th and 6th. It was decided to provide a smaller dumpster this year and Board members signed up for staffing the cleanup.
Round the Room:
Elizabeth asked for comments and discussion from the Board members. Mark had talked with Jean Kraus about repairs at the park and for the tennis court. She offered to buy a new net and she also had ideas about a new bench for the tennis court. A GoFundMe account was discussed for paying for park improvements/repairs. Paul and Kevin gave information about what they had found out about GFM. Bill later said he would check further into the GFM account.
Bill said we needed to re-elect the Board officers. Bill motioned with Mark as second for Elizabeth as President. Kevin motioned for Bill as Treasurer with Doreen as second.
The Board approved those motions as well as Shannon Kittelson for Architectural Control and Mark and Julie as secretaries.
There was discussion that 2022 would have no elections for new board members as it is an off year in the election cycle.
There was discussion about painting the shelter in the park.
Elizabeth reported on email Board approvals.
There are items piled up on a part of the Park fence. Discussed who would be responsible for removal.
PK Robinson asked about road signs. He was informed that the County has that responsibility/jurisdiction. The HOA can contact the County if necessary.
Jason Schneider asked about the material on the fence and said he had been maintaining around that section of fence. He said he thought the material belonged to Craig Kettle. Mr. Schneider also had questions about the property line with the park.
Denise Geller had a question about a shed close to their property line that is on easement under power lines.
Julie Pheteplace motioned for adjournment with Kevin Guy for the second. Board voted approval and meeting ended at 7:57pm.