Meeting Minutes

Details

Written by: RRRHOA

Category: Board of Director Meeting Minutes

Published: 01 September 2020

Hits: 1833

Red Rock Ranch Homeowners Association Monthly Meeting

10 August 2020

 

 

NOTE:  The meeting was split between in person (Beth Lonnquist and Skip Chang) at Skip Chang’s shop and remainder of the board members joining in via Zoom.

 

 

Presiding: President Beth Lonnquist

 

Present: Beth Lonnquist, Kevin Guy, Shannon Kittelson, Paul Tillotson, Bill Griffith, Julie Pheteplace, Skip Chang

 

Guests: Mark Fears

 

The meeting was called to order by President Beth Lonnquist at 1902.

 

Architectural Control:

Paul and Shelly Tillotson: Raising the height of his existing detached garage by 21”.  Motion to approve was made by Julie Pheteplace and seconded by Shannon Kittelson.  Passed by the Board.

David and Julie Pheteplace: Paint the exterior of the house using the same color as currently painted and replace windows. Motion to approve was made by Paul Tillotson and seconded by Shannon Kittelson.  Passed by the Board.

 

Minutes of the 13 July 2020 meeting was approved electronically.  They are currently posted on the web site.

 

Treasurer’s Report: The current bank balance is $26,209.82.

Deposits:

         Contributions                        $533.80

         Bank Interest                         $0.89

Expenses:

         Park Water                            $4.55

         Website                                 $96.00

         Clean-up Dumpster                $395.00

 

Total contributions for 2020            $10,580.00

Contributors above $75                   44

Total ACC fees to date                    $1,127.00

Total Exceptional 2020 Expenses:

         Net Firewise Contribution      $1,450.74

         Legal Expenses to Date          None

         Insurance Expenses to date     $141.00

 

Treasurer’s Report approved after a motion to accept by Skip Chang and a second by Kevin Guy.

 

Picnic: Due to COVID concerns, this year’s picnic is cancelled.  Beth Lonnquist has placed signs by the park and signs throughout the neighborhood.

 

Old Business: It was decided to stop moving the covenant update issue month by month and delay it to beginning of 2021.

 

Web Site: Domain registration expiration to be checked by Kevin Guy and Paul Tillotson.  No more charges are expected for the web site hosting (cyberbasement)

 

Firewise:  The next chipping date is September 12.  No plan for October chipping date.  Julie Pheteplace started the conversation regarding the fire danger sign.  No decision on the look/size of the sign was made at this board meeting.  It HOA dues must be paid to participate.

The brochures for emergency evacuation from Red Rock Ranch to be printed by El Paso county (up to 500 copies) . The brochures will be included in the annual letter to the homeowners.  Evacuation exercise is postponed till Spring of 2021.

The brochure will also be emailed out when the annual letters are sent out.

 

Park:

Watering: Sprinkler system repair to be completed by end of the summer.  The controller appears to be in working order.

Tennis Courts: Since Jamie Madison has resigned, no update was reported.  The new board member, Mark Fears, has volunteered to get the estimates for refinishing.  Funding is planned for 2021.

Mowing was done in June.  We have not received the invoice and no contact info is available.  Beth Lonnquist suggested we contact Jim Bergeron for the mower’s contact info.

 

New Business:

Mark Fears, former board member and the board president has returned and would like to become active in the community.  With the resignation of Jim Bergeron, Mark has volunteered to be a board member.  Motion to approve was made by Jule Pheteplace and seconded by Bill Griffith.  Passed by the Board.

 

Jamie Madison has resigned her position on the board. 

 

Open invitation for the dues paying HOA member to volunteer to be a member of the board.  Please email your interest to This email address is being protected from spambots. You need JavaScript enabled to view it..

 

Tri Lakes has said we can continue meeting once they open up the building after COVID restrictions are lifted.  In the meantime, Skip Chang has volunteered his detached shop as a temporary location to meet.  Based on individual’s comfort level for group meeting due to the COVID situation, we will most likely continue to hold hybrid meetings – some in person and remainder via VTC (video teleconfercing).  If interested in joining the meeting please use the “Contact Board President” on the website under the Board of Directors tab.

 

The next regularly scheduled meeting will be at 1900 on Monday, 14 September 2020 at Tri Lakes Cares, 235 Jefferson Street, Monument, Colorado.  If the COVID restrictions are not lifted, a VTC meeting or at Skip Chang’s shop or hybrid approach will be use.

 

 

Respectfully submitted, 

 

Skip Chang

Board Member/Secretary, RRRHOA

 

 

 

 

 

Details

Written by: RRRHOA

Category: Board of Director Meeting Minutes

Published: 21 July 2020

Hits: 1812

                   Red Rock Ranch Homeowners Association Monthly Meeting

                                                       13 July 2020

 

 

NOTE:  Due to the corona virus pandemic and meetings/gatherings of more than ten people discouraged by the Colorado governor, this meeting was conducted via Zoom.

                                      

                                  

Presiding: President Beth Lonnquist

 

Present: Beth Lonnquist, Kevin Guy, Jamie Madison, Shannon Kittelson, Paul Tillotson, Bill Griffith, Julie Pheteplace

 

Guests: Skip Chang

 

 The meeting was called to order by President Beth Lonnquist at 1904.

 

Architectural Control:

William Griffith: Landscaping his property with Firewise in mind.  Motion to approve was made by Paul Tillotson and seconded by Julie Pheteplace.  Passed by the Board.

Skip Chang: placement of solar panels on his south facing  garage roof. Motion to approve was made by Shannon Kittelson and seconded by Julie Pheteplace.  Passed by the Board.

Jim Zalmanek: New patio added below his deck. Motion to approve was made by Julie Pheteplace and seconded by Jamie Madison.  Passed by the Board, subject to receipt of completed ACC Request form and additional funds.

Kevin and Tina Peppers: Add split rail fencing with wire to Stone View Property. Motion to approve was made by Bill Griffith and seconded by Paul Tillotson.  Passed by the Board.

 

Discussion about all changes to exteriors larger than two feet by two feet (including roof replacements, painting landscaping) requires approval from the HOA Architectural Control Committee.  Residents are requested to send in their request for approval (even after work is completed, if necessary.)

 

Minutes of the 08 June 2020 meeting will be approved electronically.  They are currently posted on the web site.

 

Treasurer’s Report: The current bank balance is $26,170.68.

 Deposits:

     Contributions…………….$1795.20

     Bank Interest…………… .        0.83

 Expenses:

      Web site     ............…………50.00

     

Total contributions for 2020 …..$10,350

Contributors above $75………….…44

Total ACC fees to date………….973.20

Total Exceptional 2020 Expenses:

     Net Firewise Contributions…$1,450.74

     Legal Expenses to Date……….None

     Insurance Expenses to date…..141.00

Treasurer’s Report approved after a motion to accept by Julie Pheteplace and a second by Paul Tillotson.

 

 

Old Business: It was again agreed to put the covenant updates on hold until the Board can meet in person in July for in-depth discussion, assuming the state meeting restrictions are lifted.

Web Site: Kevin Guy requested approval for 2 years fees, $300 cap,  to pay for the domain name and the SSL certificate for the web site and other expenses.  Motion made to allocate $300.00 by Bill Griffith and seconded by Julie Pheteplace.  Passed by the Board.

 

Firewise:  The next chipping date is August 8.  Sign up for future dates can be made at This email address is being protected from spambots. You need JavaScript enabled to view it..  HOA dues must be paid to participate.

Julie Pheteplace has brochures for evacuation from Red Rock Ranch . Printing will be paid for by El Paso County. Motion to approve was made by Shannon Kittleson and seconded by Bill Griffith.  Passed by the Board. 

 An email attempt will be made to distribute the brochure in August, in addition to distribution.

 

Park:

Watering system for the area by the tennis courts is still being repaired.

Tennis Courts: Jamie Madison spent the day cleaning and power washing the courts.  She has secured a bid to repair the courts that may be reasonable.  With further investigation as to specifics and a contract Jamie will move forward with securing a detailed contract.  Final approval is pending a detailed contract and all questions are answered.

Mowing was done in June, once we have an invoice we will pay him for the work done.  Motion to approve a cap of $600 total for the year of mowing was made by Julie Pheteplace and seconded by Shannon.  Passed by the Board.

 

New Business:

Skip Chang has been a resident to Colorado since 1992 and has recently moved to Red Rock Ranch and wants this to be his forever home.    With the resignation of PK Robinson, Skip has volunteered to be a board member. Motion to approve was made by Bill Griffith and seconded by Julie Pheteplace.  Passed by the Board.

 

Jim Bergeron has vacated his position on the board with over 26 years of volunteering for the RRRHOA.  He will be greatly missed and we wish him well with his free time!

 

We are looking into a possible new location unless we can have access to Tri Lakes Cares room.

 

Bus Stop: Replacement costs with a cap of $250 for materials for the Sandstone Bus Stop was proposed by Bill Griffith. Motion to approve was made by Julie Pheteplace and seconded by Skip Chang.  Passed by the Board.

 

August Picnic:  With concerns of COVID and concerns for liability from the spread of COVID, The picnic has become a health concern.   Motion to cancel the picnic was made by Jamie Madison and seconded by Julie Pheteplace.  Passed by the Board.

Beth will come up with signage and picnic cancellation will be posted on the web site.  The August meeting will continue as a zoom meeting. 

 

Board Positions:

Every two years the term of presidency is up for renewal or change.  Motion to have Beth Lonnquist continue as President. was made by Skip Chang and seconded by Paul Tillotson.  Passed by the Board.

 

With the resignation of Jim Bergeron, the position of Secretary was open to be filled.  Starting in August Skip Chang will fill that position. Motion to approve was made by Bill Griffith and seconded by Kevin Guy.  Passed by the Board.

 

There is still one vacancy on the Board.  If anyone is interested they can contact the board through the website.

 

Mt Herman Parking Areas:

David Weitz  and the Firewise Committee presented a request that the RRRHOA send a letter to the Forest Service to designate certain areas next to Red Rock Ranch as parking during the day with no camping.  The areas in question about the Ranch and have become a place for campers to stay for up to five months at a time.  There is concern about the danger of fire and health issues since the one bus in particular had no toilet facilities and nearby fields were being used. (See attachments for further detail)

A letter making various agencies aware of this request will be mailed out. A motion was made by Julie Pheteplace to partner and forward support to the National Forest Service to establish trail heads with parking only and no camping.  A second was made by Kevin Guy and the Board concurred.

 

 

With no further business to discuss, the meeting was adjourned at 2016 on a motion by Paul Tillotson and a second by Jamie Madison.

 

The next regularly scheduled meeting will be at 1900 on Monday, 10 August 2020 at Tri Lakes Cares, 235 Jefferson Street, Monument, Colorado assuming the meeting restrictions are lifted.  A Zoom meeting would be a replacement.

 

 

Respectfully submitted,

 

 

Elizabeth Lonnquist

President/Recorder, RRRHOA

 

 

 

 

Details

Written by: RRRHOA

Category: Board of Director Meeting Minutes

Published: 12 May 2020

Hits: 1908

                   Red Rock Ranch Homeowners Association Monthly Meeting

                                                       11 May 2020

 

 

NOTE:  Due to the corona virus pandemic and meetings/gatherings of more than ten people discouraged by the Colorado governor, this meeting was conducted via Zoom.

                                           

                                                          

Presiding: President Beth Lonnquist

 

Present: Beth Lonnquist, Jim Bergeron, Kevin Guy, P.K. Robinson, Jamie Madison, Shannon Kittelson, Paul Tillotson, Bill Griffith, Julie Pheteplace

 

 The meeting was called to order by President Beth Lonnquist at 1903.

 

Architectural Control: John Hildebrandt, 18050 Granite Circle, requested permission to erect a Tuff Shed on his property.  It will be a barn style, 10’ by 12’ painted red with cream trim and a charcoal shingle roof.  He also plans to attach a 6’by10’ greenhouse to the side of the shed facing Granite Circle.  The shed will be located approximately 40’ back into his lot from the road to the right of the house and drive.  After discussion about the color of the shed, it was felt the colors are consistent with restrictions in the covenants, and it was approved by the Board after a motion to approve by Bill Griffith and a second by Shannon Kittelson.

 

Minutes of the 13 April 2020 meeting were read and approved following a motion to approve by Julie Pheteplace and a second by Bill Griffith.

 

Treasurer’s Report: The current bank balance is $23,268.84.

 Deposits:

     Contributions…………….$3,475.00

     Bank Interest…………… .        0.71

     Architectural Fees…….....… 353.00

Expenses:

      Firewise, Shirts ………,,,….409.46

      Safety Deposit Box Fee.…….22.50

Total contributions for 2020 ..$8,175.00

Contributors above $75………….…34

Total ACC fees to date………….403.00

 Treasurer’s Report approved after a motion to accept by Jim Bergeron and a second by P.K. Robinson.

 

Firewise Expense:  The Firewise Committee thinned scrub oak on the HOA Nevins Park, and made two trips with slash to the dump at a cost of $70.00.  Their labor was donated.  The effort was appreciated by the Board and it was agreed to reimburse the Firewise Committee the $70.00 since it was done on HOA property.  Motion made by Bill Griffith and a second by Julie Pheteplace.

 

Old Business: It was agreed to put the covenant updates on hold until the Board can meet in person in June for in-depth discussion, assuming the state meeting restrictions are lifted.

 

Web Site: Kevin Guy and Paul Tillotson report the site is doing well.  President Lonnquist reports that the meeting minutes have had increased hits so residents are reading them.

 

Firewise: Julie Pheteplace reported that at this time the June chipping date is on, but that could be cancelled depending on the current pandemic and governor’s orders.  Sign up can be made at This email address is being protected from spambots. You need JavaScript enabled to view it..  HOA dues must be paid to participate.

 

New Business: President Lonnquist will e-mail a sign-up sheet for volunteers to man the roll-off dumpsters for the spring clean-up on 05 and 06 June 2020.  Slots are 0830-1100, 1000-1300, and 1300-1600 each day.  Residents must be current in dues to dump and Treasurer Bill Griffith will provide a list of paid members.

Resident Comments: Hans Zimmerman, 18330 Spruce Road, wanted to let the HOA know that he found deer ticks after hiking in the area and was hoping the HOA could address the situation with the Department of Wildlife.  It was agreed that the deer population is a problem throughout El Paso County and the city of Colorado Springs is discussing methods of deer control at this time, so the DOW is aware of the problem.  Hikers would be advised to use a repellant such as OFF to guard against ticks of all kind.

Resident Jean Kraus, 18425 Stone View Road, was interested in expanding the tennis court to the east and adding a pickle ball court.  That has been a project discussed in the past by the Board and will continue to be on the agenda as finances allow.

 

Future Dates: Are up in the air at this time because of COVID.

   On the Agenda:

     Clean Up in June, Picnic on 15 August

     Park/Tennis Court with dates to fill cracks

     Paint court surface

     Paint gazebo

 

With no further business to discuss, the meeting was adjourned at 1950 on a motion by Paul Tillotson and a second by Kevin Guy.

 

The next regularly scheduled meeting will be at 1900 on Monday, 08 June 2020 at Tri Lakes Cares, 235 Jefferson Street, Monument, Colorado assuming the meeting restrictions are lifted.  A Zoom meeting would be a replacement.

 

Respectfully submitted,

 

 

Jim Bergeron 

Secretary/Recorder, RRRHOA

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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Details

Written by: RRRHOA

Category: Board of Director Meeting Minutes

Published: 11 June 2020

Hits: 2912

                   Red Rock Ranch Homeowners Association Monthly Meeting

                                                       08 June 2020

 

 

NOTE:  Due to the corona virus pandemic and meetings/gatherings of more than ten people discouraged by the Colorado governor, this meeting was conducted via Zoom.

                                           

                                                          

Presiding: President Beth Lonnquist

 

Present: Beth Lonnquist, Jim Bergeron, Kevin Guy, Jamie Madison, Shannon Kittelson, Paul Tillotson, Bill Griffith

 

Guests: Mark and Angi Morton, David Weitz

 

 The meeting was called to order by President Beth Lonnquist at 1903.

 

Architectural Control: Mark and Angi Morton submitted a request to build a house with one level above and one level below ground at 18365 Forest View Road.  The house will be 5,800 square feet including decks and garages.  The exterior will be a gray stucco siding with asphalt shingles.  There will be landscaping rock around the foundation extending to five feet. Plans had been sent to all Board members for review prior to the meeting.  Questions asked were colors to be used and building permit.  Colors are in compliance and building permit is pending.  The Mortons asked about the fee and will either mail it to the HOA PO Box or drop it off at President Lonnquist’s home.  The Board approved the request after a motion by Shannon Kittelson and a second by Jim Bergeron.

 

Guest David Weitz of 4675 Red Rocks Road presented a request that the RRRHOA partner with him to ask the Forest Service to designate certain areas next to Red Rock Ranch as parking during the day with no camping.  The areas in question abut the Ranch and have become a place for campers to stay for up to five months at a time.  There is concern about the danger of fire and health issues since the one bus in particular had no toilet facilities and nearby fields were being used. (See attachments for further detail) A motion was made by Kevin Guy to partner and forward support to the National Forest Service to establish trail heads with parking only and no camping.  A second was made by Jamie Madison and the Board concurred.

 

Minutes of the 11 May 2020 meeting were read and approved following a motion to approve by Bill Griffith and a second by Jamie Madison.

 

Treasurer’s Report: The current bank balance is $24,424.65.

 Deposits:

     Contributions…………….$1,300.00

     Bank Interest…………… .        0.81

 Expenses:

      Park Slash Clean-up…………70.00

      CONO Dues…………...…….75.00

Total contributions for 2020 …..$9,850

Contributors above $75………….…41

Total ACC fees to date………….403.00

Total 2020 Expenses:

     Net Firewise Contributions…$1,450.74

     Legal Expenses to Date……….None

     Insurance Expenses to date…..141.00

Treasurer’s Report approved after a motion to accept by Jim Bergeron and a second by Paul Tillotson.

 

 

Old Business: It was again agreed to put the covenant updates on hold until the Board can meet in person in July for in-depth discussion, assuming the state meeting restrictions are lifted.

 

Web Site: Kevin Guy requested $150.00 to pay for the domain name and the SSL certificate for the web site.  Motion made to allocate $150.00 by Paul Tillotson and seconded by Bill Griffith.  Passed by the Board.

 

Firewise:  The June chipping date is still on for the 13^th.  Sign up for future dates can be made at This email address is being protected from spambots. You need JavaScript enabled to view it..  HOA dues must be paid to participate. Firewise committee is creating evacuation brochures and evacuation signage, pending El Paso County approval.

 

New Business: President Lonnquist thanked all for helping with the spring cleanup effort on the 6^th and 7^th of June.  It went well and the roll-off dumpster was filled.  The dumpster was not delivered on the scheduled time which led to a bumpy start, so a different company may be used next year if the Board decides to continue the clean-up program.

Kevin Guy requested $250 for supplies to repair sprinklers at the Nevins Park water outlet and also determine whether or not an anti-siphoning system is needed.  Jim Bergeron made a motion to authorize up to $250.00 for repairs, a second was made by Paul Tillotson and the Board agreed.

 

Resident Comments: Doreen McLaughlin asked to remove the “clothes line” section from the covenants.

 

Future Dates: Are still up in the air at this time because of COVID.

   On the Agenda:

     Clean Up in June- power wash the tennis court on 20 June as Phase I followed by Phase II and III to fill cracks, paint the tennis court and paint the gazebo.

     Picnic on 15 August

Do xeriscaping

 

With no further business to discuss, the meeting was adjourned at 2016 on a motion by Paul Tillotson and a second by Jamie Madison.

 

The next regularly scheduled meeting will be at 1900 on Monday, 13 July 2020 at Tri Lakes Cares, 235 Jefferson Street, Monument, Colorado assuming the meeting restrictions are lifted.  A Zoom meeting would be a replacement.

 

Respectfully submitted,

 

 

Jim Bergeron 

Secretary/Recorder, RRRHOA

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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