Meeting Minutes
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Red Rock Ranch Homeowners Association Monthly Meeting
14 December 2020
NOTE: The board meeting was held via Zoom.
Presiding: President Beth Lonnquist
Present: Beth Lonnquist, Skip Chang, Kevin Guy, Shannon Kittelson, Bill Griffith, Julia Pheteplace and Mark Fears
Guests: None
The meeting was called to order by President Beth Lonnquist at 1900.
Guest Concerns:
Police Chief Vanderpool and Fire Chief McCarthy is concerned about evacuation route 3 on the Firewise flyer. Their concern has to do with the number of people that will be exiting through an already tight Palmer Lake neighborhood. Beth Lonnquist plans to meet with them in January. Dave Betzler and Beth Lonnquist are also meeting with Monument police as to evacuation routes in January in a separate meeting.
Mary Hoffman.: Would like to install a Tuff Shed on her property at 18385 Pixie Park Rd. Shannon Kittelson does not have the ACR form, drawings or placement details. Mary Hoffman verbally informed Shannon Kittleson that the shed is grey with black roofing. Without the required information and/or site survey, we do not know if the shed matches their home. Bill Griffith informed the board that Mary Hoffman has already sent in the payment for the Architectural Control board review. Shannon Kittelson to follow up with Mary Hoffman.
Board recommend tentatively approved the request pending required forms and a visual inspection by one of the board member.
Motion to approve the request by Julia Pheteplace, second by Shannon Kittelson, approved by the board.
David Bertz, the owner of Lot #4 of the Hix lots, located on Stone View Road, submitted the ACC form for his new house and the detached shop. Tiffany Homes is the builder. Per the HOA Covenant, the loft in the detached shop cannot be used as a residence. Board recommends conditional approval pending a letter from David Bertz indicating that the loft in the detached shop shall not to be used as a residence and the payment for the ACC review.
Motion to approve by Mark Fears, second by Bill Griffith, approved by the board.
April and Sean Reisch completed the re-roofing of their home. The ACC sent an email to April and Sean Reisch to confirm that the roof tiles used conforms to the requirements specified in the Covenant (e.g., 35 – 40 year roof). Waiting reply from April and Sean Reisch.
Minutes of the 9 November 2020 meeting were read and motioned to approve by Mark Fears, second by Julia Pheteplace, approved by the board.
Treasurer’s Report: The current bank balance is $24,831.80.
Deposits:
Contributions None
ACC $75.00
Bank Interest $0.21
Expenses:
Insurance Premium $1,212.00
Park Holiday Decorations $138.76
PO Box Annual Rental $114.00
Total contributions for 2020 $10,655.00
Contributors above $75 44
Total ACC fees to date $1,362.00
Total Exceptional 2020 Expenses:
Net Firewise Contribution $1,133.50
Legal Expenses to Date None
Insurance Expenses to date $1,262.00
Treasurer’s Report approved after a motion to accept by Paul Tilotson and a second by Kevin Tillotson. Passed by the board.
Forest View Water District has rescinded the water usage bill during the water restriction mandate while the water district was locating the water leak. The board is considering adding new locks to the hose bib by the tennis court.
Bill Griffith recommended the board to approve donation of $200 to the Tri-Lakes Shares food bank. Tri-lakes Shares has graciously allowed the RRRHOA to use their conference room for the monthly board meeting.
Motion to approve by Mark Fears, second by Julia Pheteplace, approved by the board.
Other Items:
Covenant Clarifications:
1. Limit of 2 out buildings per residence. If a home owner has a detached garage and a shed, the home owner has reached their maximum out building allowance. If the home owner wishes to add a greenhouse, one of two options are available. Option 1 – remove the shed and install the greenhouse. Option 2 – attach the greenhouse to the shed, thereby, it’s one structure. For either options, ACC approval is required.
2. If a detached garage is connected to the house via 25’ of covered walkway, is it considered one structure? Answer: No. It’s determined to be two structures. In order to be one structure, a common wall must exist between the two structures.
3. Is a pergola out on the field considered an out-building? Answer: Yes.
4. No short term rentals are allowed. Short term is defined to be less than 6 months. Board discretion for allowing for renting of the house by the previous owner from the new owner during the house sales transaction.
Firewise: Status of the Application for 2021 season is still pending.
Insurance: We are still looking to acquire D&O insurance. Due to the lawsuit from 2016/17, we are not able to find a carrier that will underwrite a policy for the HOA. Beth Lonnquist is still investigating options. General Liability insurance for the HOA is current.
As a possible stop-gap, Beth Lonnquist has requested the board members to investigate whether each board members could obtain individual umbrella insurance rider for volunteer board member coverage.
It was brought to the attention of the HOA board that a resident at 3680 Rangeview Rd is maintaining chickens at their residence. Chickens are not allowed per the Covenant. Beth Lonnquist will draft and send a letter to the homeowner.
RRHOA is requesting members to submit articles for the annual Newsletter. Submittal by beginning of February 2021 for distribution to members in March 2021. The newsletter mailing will include the Firewise Evacuation brochures. Email your article to
Board Position Change:
Skip Chang has resigned his duties as the Secretary of the Board. He will remain as a board member. Julia Pheteplace and Mark Fears to share the Secretary of the Board duties.
We still have 1 open board seat available. If any RRRHOA member in good standing is interested in joining the board, please email your interest to
The next regularly scheduled meeting will be at 1900 on Monday, 11 January 2021 via Zoom meeting due to the ongoing COVID situation.
Motion to adjourn the meeting by Julia Pheteplace, second by Mark Fears, approved by the board.
Respectfully submitted,
Skip Chang
Board Member/Secretary, RRRHOA
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Red Rock Ranch Homeowners Association Monthly Meeting
9 November 2020
NOTE: The board meeting was held via Zoom.
Presiding: President Beth Lonnquist
Present: Beth Lonnquist, Kevin Guy, Shannon Kittelson, Paul Tillotson, Julia Pheteplace, Skip Chang and Mark Fears
Guests: None
The meeting was called to order by President Beth Lonnquist at 1900.
Guest Concerns:
There is concern for extended camping at the Mt Herman Parking Lots. Campers seem to be staying longer than 10 days and having fires during state 2 alerts along with human waste and trash left in the area. There is a Friends of Monument Preserve on Tuesday 11/10/20. Beth Lonnquist is planning on attending.
April and Sean Reish.: Update from last month’s report. Not updating the roof at this time. They are aware of the fire protection requirement of the Covenant on the type of shingles to be used.
Shannon Kittelson’s neighbor, added fire pit with concrete pad and other landscaping. In addition, they built a pergola/gazebo – not included in the original architecture control review form. Shannon Kittelson will follow up with her neighbor regarding updated ACR form and additional fee.
Minutes of the 12 October 2020 meeting – motion to approve by Julia Pheteplace and second by Mark Fears. Passed by the board..
Treasurer’s Report: The current bank balance is $26,129.78.
Deposits:
Contributions None
ACC $75.00
Bank Interest $0.61
Expenses:
None
Total contributions for 2020 $10,655.00
Contributors above $75 44
Total ACC fees to date $1,287.00
Total Exceptional 2020 Expenses:
Net Firewise Contribution $1,133.50
Legal Expenses to Date None
Insurance Expenses to date $141.00
Treasurer’s Report approved after a motion to accept by Paul Tillotson and a second by Kevin Guy. Passed by the board.
Other Items:
Beth Lonnquist will determine if the RRRHOA was charged for the water drawn from the tennis court water spigot during the FVWD water line repair.
Mark Fears has not received any response back from tennis court refinishing companies for an estimate to refinish the HOA’s tennis court. Skip Chang suggested having lines for two pickle ball courts to be included in the refinished tennis court.
RRRHOA Covenant does not allow chickens on the property. Mark Fears’ neighbor was seen with chickens on their property. Beth Lonnquist will send a letter reminding the neighbor of the Covenant restrictions.
Firewise: Application for 2021 season was made by Beth Lonnquist. No communication has been received as to the acceptance for next year. Grant money, $1000, for 2020 from NFPA for sites of excellence was donated to the Tri Lakes Fire Department. Tri Lakes Fire Department has provided chipping for the 2020 season for RRRHOA. The Firewise Committee will ask for more support next year from Tri Lakes Fire Department.
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Additional information was sent to the insurance broker to find an insurance carrier that will underwrite the D&O insurance for the RRHOA board of directors. No insurance carrier has been identified at this time. In order to give boundaries to the insurance broker when searching for the new D&O policy, a motion to cap the D&O premium to $5,000 for $1M of coverage was made by Kevin Guy, second by Mark Fears. Passed by the board.
Better pricing on the General Liability insurance was identified by the insurance broker ($1,121 per year vs $1,816 for the current carrier renewal price). Motion to proceed with the cheaper insurance broker was made by Skip Chang, second by Julie Pheteplace. Passed by the board.
RRHOA is requesting members to submit articles for the annual Newsletter. Submittal by beginning of February 2021 for distribution to members in March 2021. Email your article to
Julia Pheteplace passed on request by resident Rosalie McKean, to coordinate volunteers to decorate the park for the holidays. Motion to provide $200 in funds for lights and other decoration was made by Skip Chang, second by Mark Fears. Passed by the board.
We still have 1 open board seat available. If any RRRHOA member in good standing is interested in joining the board, please email your interest to
The next regularly scheduled meeting will be at 1900 on Monday, 14 December via Zoom meeting due to the ongoing COVID situation.
Meeting to adjourn, motion by Mark Fears. Second by Paul Tillotson. Passed by the board.
Respectfully submitted,
Skip Chang
Board Member/Secretary, RRRHOA
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Red Rock Ranch Homeowners Association Monthly Meeting
12 October 2020
NOTE: The board meeting was held via Zoom.
Presiding: President Beth Lonnquist
Present: Beth Lonnquist, Skip Chang, Kevin Guy, Shannon Kittelson, Paul Tillotson, Bill Griffith, Julia Pheteplace and Mark Fears
Guests: None
The meeting was called to order by President Beth Lonnquist at 1900.
Architectural Control:
Jeff Wilkins: Urgent request for car port buildout. Electronically approved on 9/28/20.
April and Sean Reish.: New roof, stucco, siding, stone exterior and paving the driveway. Motion to approve was made by Julia Pheteplace and seconded by Kevin Guy. Passed by the Board.
Shannon Kittelson’s neighbor, Jason and Megan Z., called her to ask about the maximum size allowed in the Covenant for detached garage/shop. As it stands, no size limitation exists in the Covenant. Only restriction on detached out-building is that each property can have a maximum of 2 detached out-building.
Minutes of the 14 September 2020 meeting was approved electronically.
Treasurer’s Report: The current bank balance is $26,129.78.
Deposits:
Contributions $75.00
ACC $85.00
Bank Interest $0.90
Expenses:
Firewise $55.84
Firewise 92.43
Firewise 168.97
Total contributions for 2020 $10,655.00
Contributors above $75 44
Total ACC fees to date $1,212.00
Total Exceptional 2020 Expenses:
Net Firewise Contribution $1,133.50
Legal Expenses to Date None
Insurance Expenses to date $141.00
Treasurer’s Report approved after a motion to accept by Paul Tillotson and a second by Kevin Guy. Passed by the board.
Upcoming expenses: $1,800.00 for State Farm. We have insurance policies to renew for 2020/2021 year, still trying to acquire Directors and Officers insurance (expires 11/16/2020) and Workman's Comprehensive (expires 3/2021) policy for volunteers. General Liability is offered by State Farm (expires 11/16/2020)
Firewise: Julia Pheteplace reported that no more meetings till February 2021. Tri-lakes fire department has been helping a lot without charging the HOA. According to Bill Griffith, we have ~$1,300 for Firewise in 2021.
Kevin Guy opened the new business discussion with the ongoing Forest View Water District’s water rationing. The water tank at the tennis court for folks to fill up is being paid for by the water district.
Beth Lonnquist reminded everyone regarding the water restrictions until 11/1/20 due to the pump replacement activity by the water district.
Julia Pheteplace indicated that there are two long term campers at the Mt. Herman trailhead. Need to notify the park ranger.
Beth Lonnquist re-iterated the difficulty in acquiring insurance for the HOA. For the D&O policy, the insurance underwriters require no lawsuit filed for 5 years before they can write a new policy. The last litigation was filed almost 4 years ago. Beth Lonnquist will seek advice from CONO regarding the D&O policy.
Bill Griffith will provide an interim annual report for insurance applications.
We still have 1 open board seat available. If any RRRHOA member in good standing is interested in joining the board, please email your interest to
The next regularly scheduled meeting will be at 1900 on Monday, 9 November via Zoom meeting due to the ongoing COVID situation.
Motion to adjourn the meeting by Mark Fears. Second by Kevin Guy. Passed by the board.
Respectfully submitted,
Skip Chang
Board Member/Secretary, RRRHOA
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Red Rock Ranch Homeowners Association Monthly Meeting
14 September 2020
NOTE: The meeting was split between in person (Beth Lonnquist and Skip Chang) at Skip’s shop and remainder of the board members joining in via Zoom.
Presiding: President Beth Lonnquist
Present: Beth Lonnquist, Kevin Guy, Shannon Kittelson, Paul Tillotson, Bill Griffith, Julia Pheteplace
Guests: None
The meeting was called to order by President Beth Lonnquist at 1901.
Architectural Control:
Walt and Linda Sales: Install a new Tuff Shed on their property. The shed will not be placed within the property easement. Application was approved electronically prior to the board meeting due to the timing needed for the construction.
Ed Contract: New landscaping plan. Motion to approve was made by Julia Pheteplace and seconded by Shannon Kittelson. Passed by the Board.
Minutes of the 10 August 2020 meeting was approved electronically.
Treasurer’s Report: The current bank balance is $26,286.12.
Deposits:
Contributions $75.00
ACC $25.00
Bank Interest $0.90
Expenses:
Mt Herman Rd Letters $24.60
Total contributions for 2020 $10,580.00
Contributors above $75 44
Total ACC fees to date $1,152.00
Total Exceptional 2020 Expenses:
Net Firewise Contribution $1,302.47
Legal Expenses to Date None
Insurance Expenses to date $141.00
Treasurer’s Report approved after a motion to accept by Skip Chang and a second by
Upcoming expenses: $1,300.00 left to spend on Firewise. Financially in better shape than last year..
Firewise: Done for the year. Last chipping occurred on Friday 9/12/20. $1,000 donation from the NFPA (National Fire Protection Association) will be donated to the Tri Lakes fire department chipping program.
New Business: Beth is in process of getting new bids for insurance for next year. Expect the premiums to be approximately $3K - $4k. Same as current year. Due to our past litigation, it will take approximately 5 years before the rates go down.
Rosilla McKean asked the board on the storage of a pop-up camper with a “camo” tarp at the corner of Limestone and Red Rock Dr. Beth Lonnquist has a picture of the said camper. The camper is ~15’ from the road with no tree cover or any other vegetation cover. The covenants does not forbid the storage of the camper on the property. It only says that the home owner should attempt to make them less conspicuous and look nice.
David Jones has concerns about a log burning fire pit on El Rancho Way. Permanent Fire-pits are not directly addressed in the covenant. Regulations regarding fire pits and open flames are controlled by the county and various fire burning restrictions. El Paso county is currently in a Stage 2 Fire Restriction (as of August 24, 2020). Stage 2 mandates no wood burning fires outdoors. RRRHOA has no jurisdiction on this matter.
We still have 1 open board seat available. If any RRRHOA member in good standing is interested in joining the board, please email your interest to
The next regularly scheduled meeting will be at 1900 on Monday, 12 October 2020 at Tri Lakes Cares, 235 Jefferson Street, Monument, Colorado assuming the meeting restrictions are lifted or Skip Chang’s shop. A Zoom meeting would be a replacement.
Respectfully submitted,
Skip Chang
Board Member/Secretary, RRRHOA
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Red Rock Ranch Homeowners Association Monthly Meeting
10 August 2020
NOTE: The meeting was split between in person (Beth Lonnquist and Skip Chang) at Skip Chang’s shop and remainder of the board members joining in via Zoom.
Presiding: President Beth Lonnquist
Present: Beth Lonnquist, Kevin Guy, Shannon Kittelson, Paul Tillotson, Bill Griffith, Julie Pheteplace, Skip Chang
Guests: Mark Fears
The meeting was called to order by President Beth Lonnquist at 1902.
Architectural Control:
Paul and Shelly Tillotson: Raising the height of his existing detached garage by 21”. Motion to approve was made by Julie Pheteplace and seconded by Shannon Kittelson. Passed by the Board.
David and Julie Pheteplace: Paint the exterior of the house using the same color as currently painted and replace windows. Motion to approve was made by Paul Tillotson and seconded by Shannon Kittelson. Passed by the Board.
Minutes of the 13 July 2020 meeting was approved electronically. They are currently posted on the web site.
Treasurer’s Report: The current bank balance is $26,209.82.
Deposits:
Contributions $533.80
Bank Interest $0.89
Expenses:
Park Water $4.55
Website $96.00
Clean-up Dumpster $395.00
Total contributions for 2020 $10,580.00
Contributors above $75 44
Total ACC fees to date $1,127.00
Total Exceptional 2020 Expenses:
Net Firewise Contribution $1,450.74
Legal Expenses to Date None
Insurance Expenses to date $141.00
Treasurer’s Report approved after a motion to accept by Skip Chang and a second by Kevin Guy.
Picnic: Due to COVID concerns, this year’s picnic is cancelled. Beth Lonnquist has placed signs by the park and signs throughout the neighborhood.
Old Business: It was decided to stop moving the covenant update issue month by month and delay it to beginning of 2021.
Web Site: Domain registration expiration to be checked by Kevin Guy and Paul Tillotson. No more charges are expected for the web site hosting (cyberbasement)
Firewise: The next chipping date is September 12. No plan for October chipping date. Julie Pheteplace started the conversation regarding the fire danger sign. No decision on the look/size of the sign was made at this board meeting. It HOA dues must be paid to participate.
The brochures for emergency evacuation from Red Rock Ranch to be printed by El Paso county (up to 500 copies) . The brochures will be included in the annual letter to the homeowners. Evacuation exercise is postponed till Spring of 2021.
The brochure will also be emailed out when the annual letters are sent out.
Park:
Watering: Sprinkler system repair to be completed by end of the summer. The controller appears to be in working order.
Tennis Courts: Since Jamie Madison has resigned, no update was reported. The new board member, Mark Fears, has volunteered to get the estimates for refinishing. Funding is planned for 2021.
Mowing was done in June. We have not received the invoice and no contact info is available. Beth Lonnquist suggested we contact Jim Bergeron for the mower’s contact info.
New Business:
Mark Fears, former board member and the board president has returned and would like to become active in the community. With the resignation of Jim Bergeron, Mark has volunteered to be a board member. Motion to approve was made by Jule Pheteplace and seconded by Bill Griffith. Passed by the Board.
Jamie Madison has resigned her position on the board.
Open invitation for the dues paying HOA member to volunteer to be a member of the board. Please email your interest to
Tri Lakes has said we can continue meeting once they open up the building after COVID restrictions are lifted. In the meantime, Skip Chang has volunteered his detached shop as a temporary location to meet. Based on individual’s comfort level for group meeting due to the COVID situation, we will most likely continue to hold hybrid meetings – some in person and remainder via VTC (video teleconfercing). If interested in joining the meeting please use the “Contact Board President” on the website under the Board of Directors tab.
The next regularly scheduled meeting will be at 1900 on Monday, 14 September 2020 at Tri Lakes Cares, 235 Jefferson Street, Monument, Colorado. If the COVID restrictions are not lifted, a VTC meeting or at Skip Chang’s shop or hybrid approach will be use.
Respectfully submitted,
Skip Chang
Board Member/Secretary, RRRHOA
