Meeting Minutes
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- Written by: RRRHOA
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RRRHOA Montyly Board Meeting November 11, 2024
Meeting Location: Zoom Call. Meeting was called to order by President Beth Lonnquist at 7:00 pm
Board members in attendance: President Beth Lonnquist, Vice President Craig Williams, Secretary Julia Pheteplace, Director Laura Quinlan, Director Scott Miller, Director Chris Jones, Treasurer Bill Griffith and Director Kevin Guy. A quorum was established.
Resident guests in Attendance: Ketch Nowaki, Craig Pryor.
Minutes: Vice President Craig Williams made a motion to approve the September RRR HOA Board meeting minutes, and Director Laura Quinlan made the second. The September meeting minutes were approved unanimously.
Vice President Craig Williams made a motion to approve the October RRR HOA Board meeting minutes and Director Chris Jones made the second. The October minutes were approved unanimously.
Treasurer’s Report: Treasurer Bill Griffith presented the financial reports for both October and November.
October: beginning balance $15,794.08 with $100.13 in deposits and $230.34 in expenses resulting in an ending balance of $15,663.87, which includes $816.18 for FireWise. The ENT Reserve CD: beginning balance $20,029.56 with $81.96 in interest resulting in an ending balance of $20,111.52. Current RRR HOA funds are $35,775.39.
November: beginning balance $15,663.87 with $0.13 in deposits (interest) and $3,052.41 in expenses resulting in an ending balance of $12,611.59, which includes $544.27 for FireWise. The ENT Reserve CD: beginning balance $20.111.52 with $85.04 interest resulting in an ending balance of $20,196.56. Current RRR HOA funds are $32,808.15.
OLD BUSINESS:
Website: No updates. President Lonnquist suggested an educational article for the website. Director Scott Miller made a motion to approve posting this article on the website. Treasurer Bill Griffith made the second and the article was approved unanimously and will be posted on the website under the HOA Education tab.
FireWise: RRR HOA has received a FireWise designation for 2025 and the certificate will be posted on the website for insurance purposes (homeowners may receive a discount from their insurance company). 16 properties (10 cubic yards of slash) were chipped on September 28. Thank you to all who volunteered. 374 hours of chipping & mitigation were reported. Residents should report how many hours they spend mitigating their property and report it to
Park: No update
Forest View Acres Water District: Next meeting December 4.
New Developments: There was discussion about the proposed Buc-ees at County Line Road and I25.
Members: Mr. Pryor had no comments.
Mr. Nowacki asked about the early adjournment of the October meeting and felt the board should disclose more information.
Treasurer Bill Griffith reminded all that this issue was discussed at the September meeting and there is nothing more to disclose.
Round the Room: nothing to add
Director Kevin Guy made a motion to adjourn and Director Scott Miller made the second. All approved and the meeting was adjourned at 7:30pm.
Next Meeting: December 9, 2024
2025 dates: January 13 February 10 March 10 April 14
May12 June 9 July 7 August 11
September 8 October 13 November 10 December 8
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RRRHOA Montyly Board Meeting October 14, 2024
Meeting Location: Zoom Call. Meeting was called to order by President Beth Lonnquist at 7:00 pm
Board members in attendance: President Beth Lonnquist, Vice President Craig Williams, Secretary Julia Pheteplace, Director Laura Quinlan, Director Scott Miller, Director Shannon Kittelson, Director Chris Jones. A quorum was established.
Resident guests in Attendance: Ketch Nowaki, Craig Pryor Mr. David Yack.
President Lonnquist asked Mr. Pryor if he had acquired legal representation. He answered in the affirmative. President Lonnquist stated that all contact with Mr. Pryor must go through legal representatives and asked for a motion to adjourn the meeting.
Secretary Julia Pheteplace made a motion to adjourn and Director Chris Jones made the second. Motion to adjourn was unanimously approved. Meeting adjourned at 7:02 pm.
Next Meeting: November 11, 2024
2024 dates: January 8 February 12 March 11 April 22
May13 June 8 meeting & picnic July 8 August 12
September 9 October 14 November 11 December 9
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RRRHOA Montyly Board Meeting September 9, 2024
Meeting Location: Zoom Call. Meeting was called to order by President Beth Lonnquist at 7:01 pm
Board members in attendance: President Beth Lonnquist, Vice President Craig Williams, Secretary Julia Pheteplace, Director Laura Quinlan, Director Scott Miller, Director Shannon Kittelson, Director Chris Jones, and Treasurer William Griffith. A quorum was established. Director Kevin Guy was absent.
Resident guests in Attendance: Ketch Nowaki, Craig Pryor.
Architectural Control: No ACC requests to be reviewed.
Approval of the minutes: A motion was made by Director Scott Miller to approve the August minutes. Vice-President Craig Williams made the second and the August meeting minutes were approved. Director Shannon Kittleson abstained as she had not yet read the minutes due to technical issue. The August minutes will be posted to the RRR HOA website.
Treasurer’s report: Treasurer William Griffith presented the September’s Treasurer’s report. Starting balance was $36,687.28. There were .27 cents in deposits and $20,893.47 in expenditures. Ending balance is $15,794.08. Treasurer Bill Griffith transferred $20,000 to a 6-month CD yielding 5% interest. FireWise has a balance of $900.28 which is included in the ending balance. Director Laura Quinlan made a motion to approve the treasurer’s report and Director Chris Jones made the second. The July Treasurer’s report was approved unanimously. Total member contributions for 2024 so far are $8,815.00.
Old Business:
Web Site: No update
Firewise: Two residences were chipped on Saturday, September 7 and then the chipper broke. Director Scott Miller is working on scheduling another date to complete the chipping that was on the schedule.
Forest View Acres Water District: Next meeting is September 25. FVAWD issued a notice of price increase. Residents may attend the meeting which is held at the Sanitation Building at 130 2nd street in Monument at 6:00 pm.
Homeowner Correspondence: The Board is working through homeowner correspondence and may respond at October meeting.
New Business; The Board received a “cease and desist” letter from a lawyer representing Mr. Craig Pryor. Director Scott Miller made a motion to allocate $5000 for legal expenses to give the Board guidance on moving forward. Vice-President Craig Williams made the second. The allocation of funds was approved unanimously.
Resident Guests Comments:
Mr. Craig Pryor asked if the board held a meeting last week. President Lonnquist responded that the special meeting that had been scheduled was cancelled.
Next Meeting: October 14, 2024
2024 dates: January 8 February 12 March 11 April 22
May13 June 8 meeting & picnic July 8 August 12
September 9 October 14 November 11 December 9
Director Chris Jones made a motion to adjourn and Treasurer Bill Griffith made the second. Adjournment was unanimous at 7:22pm and the Board went into Executive Session.
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RRRHOA Montyly Board Meeting August 12, 2024
Meeting Location: Zoom Call. Meeting was called to order by Vice President Craig Williams at 7:01 pm
Board members in attendance: Vice President Craig Williams, Secretary Julia Pheteplace, Director Laura Quinlan, Director Scott Miller, Director Shannon Kittelson, Director Chris Jones, and Treasurer William Griffith. A quorum was established. Director Kevin Guy and President Beth Lonnquist were absent.
Resident guests in Attendance: Ketch Nowaki, Craig Pryor and Matt Schuetz.
Architectural Control: Director Shannon Kittelson presented an ACC request by Matt Schuetz for a split rail fence. After discussion Secretary Julia Pheteplace made a motion to approve the fence and Treasurer Bill Griffith made the second. The fence was unanimously approved.
Approval of the minutes: A motion was made by Vice President Craig Williams to approve the July minutes. Secretary Julia Pheteplace made the second and the July meeting minutes were approved unanimously and will be posted to the RRR HOA website.
Treasurer’s report: Treasurer William Griffith presented the August Treasurer’s report. Starting balance was $36,568.52. There was $475.31 in deposits and $356.55 in expenditures. Ending balance is $36,687.28. Treasurer Bill Griffith transferred $20,000 to a 6-month CD yielding 5% interest. FireWise has a balance of $900.28 which is included in the ending balance. Vice President Craig Williams made a motion to approve the treasurer’s report and Director Scott Miller made the second. The July Treasurer’s report was approved unanimously. Total member contributions for 2024 so far are $8,735.00 from 100 contributors which is 48.08% of members.
Old Business:
Web Site: Domain license was renewed.
Firewise: The next chipping date is September 7 and there are only 5 volunteers currently. Director Scott Miller is reaching out to the community for more volunteers.
Park: Park committee met on July 26 via zoom and discussed possible options for park improvement. Options being considered are playground equipment for ages 10 and up, basketball hoop, swing set and multifunction equipment. It was agreed by all board members to use commercial grade equipment. Director Scott Miller will check with insurance company to see what impact the equipment will have on our policy.
Forest View Acres Water District: Next meeting August 28. Matt Quinlan provided information on recent waterline break which was broken by a builder digging foundation on Redstone Ridge. The pipe was repaired quickly with minimal inconvenience to residents. The interconnect to Monument water tank is in process at the park.
Flagpole: The flag pole in the park was replaced. Thanks to Director Chris Jones, Vice President Craig Williams and Dave Pheteplace. A locking device will be added to prevent/deter theft.
Homeowner Correspondence: The Board is working through homeowner correspondence and will respond at September meeting.
Ketch Nowacki asked what happens to park and bus stop properties if the requirements of the deed are not met.
Next Meeting: September 9, 2024
2024 dates: January 8 February 12 March 11 April 22
May13 June 8 meeting & picnic July 8 August 12
September 9 October 14 November 11 December 9
Director Scott Miller made a motion to adjourn and Director Chris Jones made the second. Adjournment was unanimous and Vice President Craig Williams adjourned the meeting at 7:29pm
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RRRHOA Montyly Board Meeting July 8, 2024
Meeting Location: Zoom Call. Meeting was called to order by President Lonnquist at 7:00 pm
Board members in attendance: President Elizabeth Lonnquist, Secretary Julia Pheteplace, Director Laura Quinlan, Director Scott Miller, Director Shannon Kittelson, Vice President Craig Williams, Director Chris Jones, Director Kevin Guy and Treasurer William Griffith. A quorum was established.
Resident guests in Attendance: Ketch Nowaki
President Elizabeth Lonnquist thanked all who participated in the annual HOA picnic and the large garbage day.
Architectural Control: Director Shannon Kittelson presented an ACC request for a gazebo on El Rancho Way. Treasurer William Griffith made a motion to approve the request and Director Scott Miller made the second. The request was approved unanimously pending clarification of 25-foot setback from property line.
Approval of the minutes: A motion was made by Treasurer William Griffith to approve the June minutes. Vice President Craig Williams made the second and the June meeting minutes were approved unanimously and will be posted to the RRR HOA website.
Treasurer’s report: Treasurer William Griffith presented the July Treasurer’s report. Starting balance was $34,299.63. There was $2,268.89 in deposits and no expenditures. Ending balance is $36,568.52. Director Julia Pheteplace made a motion to approve the treasurer’s report and Director Laura Quinlan made the second. The July Treasurer’s report was approved unanimously. Treasurer William Griffith is working on an investment opportunity. Total member contributions for 2024 so far is $8,385.00 from 96 contributors which is 46.15% of members.
Old Business:
Web Site: President Elizabeth Lonnquist recommended an article by FACO (Fire Adaptive Colorado) on wildfire mitigation and securing homeowners insurance to add to the information tab on the website. Director Chris Jones made a motion to approve the article for posting and Director Kevin Guy made the second. The article was approved unanimously and will be posted on the website.
Firewise: Director Scott Miller reported a successful chipping day on Jun 29th with 16 properties chipped by 15 volunteers and two Monument Firemen. The next chipping date is September 7 and it is almost full. An additional date is being considered if there is more interest. Director Miller made a motion to move the $500 that was budgeted for FireWise to the FireWise account which currently has a balance of $450.33. This will give FireWise a balance of $950.33 to allow for rental of a chipper if the additional chipping date is needed.
Park: Park committee met on June 13 and discussed possible options for park improvement. No decisions were made.
Forest View Acres Water District: Next meeting July 24.
Homeowner Correspondence: Complaints have been received on 3 properties with yards in disrepair. Homeowners are aware of the violation. The Board will follow up to see if improvement is made.
Mrs. Yack scheduled a food truck in the park. Covenants do not allow for commercial business on HOA property. The food truck has been cancelled. Vice President Craig Williams made a motion to approve an email to Mrs. Yack and Director Chris Jones made the second. The email was approved unanimously and will be sent to Mrs. Yack.
Ketch Nowacki acknowledged receipt of the Board’s response to his 3 April correspondence. Issue closed.
Next Meeting: August 12, 2024
2024 dates: January 8 February 12 March 11 April 22
May13 June 8 meeting & picnic July 8 August 12
September 9 October 14 November 11 December 9
Vice President Craig Williams made a motion to adjourn and Treasurer William Griffith made the second. Adjournment was unanimous and President Elizabeth Lonnquist adjourned the meeting at 7:38pm
