Meeting Minutes
- Details
- Category: Board of Director Meeting Minutes
- Hits: 1931
{tab=Call To Order}
Presiding: Kelly McGuire
Present: Kelly McGuire, Bill Martin, Mark Fears, Fred Lanyon, Jim Bergeron, Michelle Miller, Frank Chuba
Guests: Renee de Alba, Tom Guenther
The meeting was called to order by President Kelly McGuire at 1900.
Minutes of the 13 October 2014 meeting were read and approved as written after a motion by Fred Lanyon and a second by Bill Martin
It is duly noted that the regularly scheduled meeting on 10 November 2014 was cancelled due to a winter storm warning and hazardous road conditions and was rescheduled for 17 November 2014.
{tab=Treasurer's Report}
Treasurer’s Report: The bank balance is $15,197.34. There have been 151 voluntary donations totaling $5,745.00. Architectural Control fees amount to $253.50, interest earned $8.48 and garage sale income of $170.00 for a total income of $6,176.98. Expenses to date are $7,208.24. Additional expenses in 2014 were $700 for liability insurance and a donation to Tri Lakes Cares in the amount of $250.
Treasurer’s report was accepted following a motion made by Frank Chuba and a second by Fred Lanyon.
{tab=Arch Control}
Architectural Control: Chairman Frank Chuba has no new requests for the month, although Treasurer Bill Martin reported that an empty lot across the street from him on Stone View Road has been staked out as if in preparation for building. Jim Bergeron reported that a lady did call him about building on Red Rock Ranch and asked about water rates. She did not specify where the home would be built, but did say she had seen the Association web site and knew about submitting a request and paying a fee. She further stated that her attorney had contacted the Secretary of State’s office concerning mineral rights and was told that all mineral rights on Red Rock Ranch belong to the Red Rock Ranch Homeowners Association.
Report accepted after a motion made by Mark Fears and a second by Michelle Miller.
{tab=Old Business}
Old Business: No old business to cover.
{tab=New Business}
New Business: Renee de Alba, clinical director of “Courage to Change” located at 18375 Spruce Road gave an in-depth presentation of the program and fielded questions from Board members and guest Tom Guenther. She said they want to be good neighbors on Red Rock Ranch and stressed that the clients are in the residence voluntarily and none are court ordered clients. When they are outside the residence they are always accompanied by a staff member and coverage by staff members in the residence is 24 hours a day. Miss de Alba was unable to answer whether or not the residence has a permit to operate on the Ranch, but promised to find out from director Dr. Judith Miller who has been working to obtain a permit, and will convey it to Board member Mark Fears. It was noted that if said permit comes as a result of the American Disabilities Act, then it trumps the RRRHOA covenants.
{tab=Adjournment}
With no further business to discuss, the meeting was adjourned at 2000 after a motion made by Fred Lanyon and seconded by Bill Martin.
The next regularly scheduled meeting will be at 1900 on Monday, 08 December 2014 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
- Details
- Category: Board of Director Meeting Minutes
- Hits: 2060
{tab=Call To Order}
Presiding: Kelly McGuire
Present: Kelly McGuire, Mark Fears, Jim Zalmanek, Jim Bergeron, Bill Martin, Frank Chuba, Fred Lanyon
Guests: Ute Hill, Tom Guenther, Jason and Elizabeth Schneider
The meeting was called to order at 1900.
Minutes of the 20 September 2014 picnic/ meeting were read and approved as written after a motion by Bill Martin and a second by Fred Lanyon.
{tab=Treasurer's Report}
Treasurer’s Report: The bank balance is $16,475.99. There have been 150 voluntary donations that amount to $5,705.00, while Architectural Control fees are $178.50 and bank interest is $7.04 for a total income of $5,890.54. Expenses are $5,679.33 to date. Insurance of approximately $2,000 will be due on 15 November 2014.
Treasurer’s Report accepted following a motion by Jim Zalmanek and a second by Fred Lanyon.
{tab=Arch Control}
Architectural Control: Architectural Chairman Frank Chuba presented three requests from RRR residents.
- Ute Hill, of 18620 Pike View Way, requested to build a replacement deck on the west side of the residence that will replace a current one in the stages of rotting. She presented plans and a sample of the material to be used, and paid the $25 fee. Fred Lanyon made a motion to accept, a second was made by Frank Chuba and all present voted in approval.
- Cindy Carlson, 1860 Red Rocks Drive, requested permission to erect a three rail split fence on her property. Frank Chuba made a motion to accept, pending payment of the $25 fee, a second was made by Jim Zalmanek and approved by members present.
- Jason and Elizabeth Schneider, 18529 Pike View Way, requested permission to erect a split rail fence on their property and paid the $25 fee (in addition to the $35 voluntary HOA donation). Mark Fears made a motion to accept, a second was made by Jim Zalmanek, and approved unanimously.
The Architectural Control Report was unanimously approved following a motion made by Mark Fears and a second by Jim Zalmanek.
{tab=Old Business}
Old Business: In regard to the picnic/business meeting, resident Hans Zimmerman stated that the residence at 18375 Spruce Road is now being used as a recovery center for drug abusers. RRRHOA Board members were not aware of the situation until the announcement by Mr. Zimmerman and a discussion ensued considering a course of action.
{tab=New Business}
New Business: Director Mark Fears volunteered to investigate the house at 18375 Spruce Road to ascertain what, if any, business is being conducted on the premises, who owns the residence, and any other information he can gather.
President Kelly McGuire will contact attorney Lenard Rioth for his input about the direction the Board should take.
Architectural Chairman Frank Chuba will check El Paso County records to find the owner of said property.
Director David Weber was excused from the meeting because of illness, but he sent an e-mail to the Board asking that residents Mr. and Mrs. Hans Zimmerman be acknowledged in the minutes for the many hours spent working on the garden weeding and spreading chips as volunteers. Director Mark Fears made a motion to enter the message in the minutes with a second by Frank Chuba. All Board members approved.
President Kelly McGuire also stated that Sandra and David Weber and Mark Fears should again be recognized for their volunteer work, as noted in the September minutes.
{tab=Adjournment}
With no further business to conduct, the meeting was adjourned at 1945 on a motion by Fred Lanyon and a second by Jim Zalmanek which was carried unanimously.
The next regularly scheduled meeting will be on Monday, 10 November 2014 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
Note: These minutes are in draft form and are not official until approved at the 10 November 2014 meeting.
- Details
- Category: Board of Director Meeting Minutes
- Hits: 2010
{tab=Call To Order}
Presiding: Kelly McGuire
Present: Kelly McGuire, Bill Martin, Jim Zalmanek, Jim Bergeron, Frank Chuba, David Weber, Mark Fears
Guests: 32 residents
The meeting was called to order by President Kelly McGuire at 1300 after all had enjoyed a luncheon of hamburgers, hot dogs, chips, salads, water, soft drinks and desserts.
Minutes of the 11 August 2014 meeting were read and approved as written after a motion by Frank Chuba and a second by Bill Martin.
{tab=Treasurer's Report}
Treasurer’s Report: The bank balance is $16,480.20. There have been 150 voluntary donations totaling $5,705.00, Architectural Control fees amount to $153.50, bank interest was $7.07 for a total income of $5,865.57. Expenses to date are $5,318.97. The big expenses were legal fees for $1,574.86 and repair of the web site crash for $513.75. The end of the year balance is projected to be $14,000.
Treasurer’s report was accepted following a motion made by Jim Zalmanek and a second by Frank Chuba.
{tab=Arch Control}
Architectural Control: Chairman Frank Chuba presented a synopsis of covenants and building permits on the Ranch. He stated that there are few vacant lots left, so there will be little income from new building permits and the Association will rely on income from maintaining property. He stated that restoration of a residence does not require approval, but alteration to the exterior does. That can be accomplished by using forms available on the web site and submitting to the board.
Resident Frank Vidakovics of 18210 Forest View Road submitted a request to extend a deck and extend the roof. Plans were presented plus a check in the amount of $25.00. Frank Chuba made a motion to accept, and it was approved unanimously following a second by Jim Zalmanek.
{tab=New Business}
New Business: President McGuire discussed spring cleanup and the dumpsters. Chipping was also mentioned and in the future it will probably be done every other year. Jim Bergeron thanked Sandra and David Weber for their efforts at the Nevins Park including upkeep of the garden, spreading mulch and building a shed to cover the watering system for the garden. Thanks also to Mark Fears for all the grass trimming done by him at the Park. Additionally, Mark Fears and David Weber provided propane grills and cooked the hot dogs and hamburgers.
{tab=Resident Discussion}
President McGuire concluded the meeting at 1400 and invited comments from the residents.
- Resident Hans Zimmerman stated that the property on Spruce Road across from him is now being used as a recovery center for drug abusers with 3 female and 5 male residents, plus a counsellor and overseer. He and his wife attended an open house and were impressed with the situation and had no complaints.
- Resident Hanna Homann said she felt more mulch would be taken by residents if it had been ground to a finer consistency.
- Resident Gil Moore stated that former Board member Craig Ketels has moved to Pueblo West where he purchased a home.
- New residents introduced were:
Beth and Claire Schneider
Jim and Karen Green
Cindy Carlson
{tab=Adjournment}
With no further business to discuss, the meeting was adjourned at 1413 after a motion made by Frank Chuba and seconded by Bill Martin.
The next regularly scheduled meeting will be at 1900 on Monday, 13 October 2014 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
Note: These minutes are in draft form and are not official until approved by the Board at the 13 October 2014 meeting.
- Details
- Category: Board of Director Meeting Minutes
- Hits: 1871
{tab=Call To Order}
Presiding: Bill Martin
Present: Kelly McGuire, Bill Martin, Mark Fears, Jim Zalmanek, Fred Lanyon, Jim Bergeron, Frank Chuba
Guests: None
The meeting was called to order by Acting President Bill Martin at 1900.
Minutes of the 14 July 2014 business meeting were read and approved as written after a motion by Fred Lanyon and a second by Frank Chuba.
{tab=Treasurer's Report}
Treasurer’s Report: The bank balance is $16,963.33. There have been 147 voluntary donations for a total of $5,535.00. Architectural control fees amount to $103.50, and bank interest accrued was $6.33. Expenses amounted to $4,946.25 which included:
Legal Fees………………..$1,023.75
Pending expenses include insurance which will be approximately $2,000.
The projected year-end balance is $14,500.00.
The treasurer’s report was accepted following a motion by Kelly McGuire and a second by Fred Lanyon.
{tab=Arch Control}
Architectural Control: A request was submitted by resident Roger Clark, 3775 El Rancho Way, to re-roof his residence using 50 year asphalt shingles. A $25 fee has been paid. Chairman Frank Chuba recommended approval with a second from Fred Lanyon. Motion was passed unanimously.
{tab=Old Business}
Old Business: Jim Bergeron contacted attorney Lenard Rioth on Tuesday, 15 July 2014 concerning amending the covenants as stated in the July meeting. He also has sent reminders to Mr. Rioth asking if the amendments could be ready for the Board to review at the 11 August 2014 meeting. As of this meeting, there has been no further word from Mr. Rioth.
Craig Ketels has agreed to use his tractor to move the mulch in the Nevins Park – part of it will be put in the garden area, some to fill ruts in the driveways, and the remainder will be spread around the grounds.
Jim Bergeron contacted Clair Brenneman who will mow the grass at Nevins Park, including Dave Miller’s abutting property for $150. Jim also contacted Dave Miller for approval to mow grass on his property - he gave an enthusiastic approval. Director Mark Fears again volunteered to accomplish trimming at Nevins Park after the mowing is finished.
The group home on Spruce Road was mentioned and that is now a closed item.
The annual picnic/monthly meeting will be held at noon on Saturday, 20 September 2014 at Nevins Park.
{tab=New Business}
New Business:
Director Jim Zalmanek passed out information concerning his thoughts on next year’s spring cleanup with a short discussion concerning the pros and cons of mulching.
Jim Bergeron mentioned that two new families have just moved in on the Ranch, but their names are not available at this time. The addresses are:
3830 Range View Road and 3685 El Rancho Way.
{tab=Adjournment}
With no further business to conduct, the meeting was adjourned at 1929 on a motion by Kelly McGuire and a second by Fred Lanyon which was carried unanimously.
The next regularly scheduled meeting will be at 1200 on Saturday, 20 September 2014 at the Nevins Park on Red Rock Ranch, Colorado. As per Association by-laws, a combination picnic and business meeting will be held annually and the 20 September event fulfills that obligation.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
Note: These minutes are in draft form and are not official until approved by the Board at the 20 September 2014 picnic/meeting.
- Details
- Category: Board of Director Meeting Minutes
- Hits: 1915
{tab=Call To Order}
Presiding: Bill Martin
Present: Kelly McGuire, Bill Martin, Fred Lanyon, Jim Bergeron, Frank Chuba, David Weber
Guests: Mark Fears, Tom Guenther
The meeting was called to order by Acting President Bill Martin at 1900.
Minutes of the 09 June 2014 meeting were read and approved as written after a motion by David Weber and a second by Kelly McGuire
NOTE: President Kelly McGuire turned the gavel over to Bill Martin for this meeting because he is suffering from dysphasia.
{tab=Treasurer's Report}
Treasurer’s Report: The bank balance is $17,552.40. There have been 147 voluntary donations totaling $5,535.00. Architectural control fees amount to $103.50 and bank interest is $5.59. Expenses total $4,356.43. June expenses were $180.98 for the garage sale, $840 for chipping branches after the Ranch-wide cleanup, and $1,500 for four dumpsters used during the clean-up. Anticipated expenses are $2,000 that will be for Association insurance due in November, legal expenses of $300, and mowing for $500.
Treasurer’s report was accepted following a motion made by Kelly McGuire and a second by Frank Chuba.
{tab=Arch Control}
Architectural Control: Chairman Frank Chuba reports no new applications this month.
{tab=Old Business}
Old Business: Treasurer Bill Martin reported that he has not yet received a water bill for the Association Park. Director David Weber stated that the water is being used to water the plants, so there is a flow.
The mulch created from chipping branches was discussed and it was agreed to use it in the Park- some on the garden, some to fill in ruts on the driveway and then just spread the remaining amount around the Park. Director David Weber agreed to approach Craig Ketels about using his tractor to spread the mulch.
Bill Martin said it was time to mow the grass at the Park and Jim Bergeron volunteered to contact Mr. Brenneman who charges less than the mowing concern we have used in the past.
{tab=New Business}
New Business: Jim Bergeron introduced Mark Fears who has expressed a desire to join the RRRHOA Board. He gave a brief bio and a motion was made by Kelly McGuire to accept him as a Board member. A second was made by Fred Lanyon and the Board members present agreed unanimously.
New member Mark Fears volunteered to mow the Park, but all in attendance felt the land is too rough for anything but a heavy duty tractor. He did agree to do any trimming that needed to be done and was thanked for that.
The annual picnic is scheduled for Saturday, 20 September 2014 at Nevins Park at noon. Bill Martin will supply water and soft drinks, Jim Bergeron will furnish meats, chips, and condiments.
David Weber volunteered to replace dead or dying plants in the Nevins Park garden that he and his wife have been tending.
Tom Guenther requested permission to speak and gave a summary of the recent county commissioner meetings he attended with attorney Lenard Rioth and Board member Jim Zalmanek. He stated that Mr. Rioth felt now is an ideal time to update or fine-tune the covenants concerning housing on the Ranch in light of the recent concern over a group home on Spruce Road. Tom Guenther volunteered to re-write and submit suggestions to the Board for approval, but the consensus was that attorney Rioth should re-write that section of the covenants for clarity and proper legal terminology. Jim Bergeron was tasked with contacting Mr. Rioth to accomplish the re-write.
{tab=Adjournment}
With no further business to discuss, the meeting was adjourned by a unanimous vote after a motion made by Frank Chuba and a second by Fred Lanyon.
The next regularly scheduled meeting will be at 1900 on Monday, 11 August 2014 at the Tri Lakes Cares building, 235 Jefferson Street, Monument, Colorado.
Respectfully submitted,
Jim Bergeron
Secretary/Recorder, RRRHOA
Note: These minutes are in draft form and are not official until approved by the Board at the 11 August 2014 meeting.
